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Difference between revisions of "2012-01-16 PA WGM Minutes"

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During Monday, the WG highlighted Q2 joint with Patient Safety. On Tuesday, V3 Work Q1 hosted by Patient Care regarding OUH Encounter model which has had little work done. Also during that quarter the one-slide Interdependent Registry presentation will be shown.  
 
During Monday, the WG highlighted Q2 joint with Patient Safety. On Tuesday, V3 Work Q1 hosted by Patient Care regarding OUH Encounter model which has had little work done. Also during that quarter the one-slide Interdependent Registry presentation will be shown.  
  
Some discussion was had around Scheduling during Q2 on Wednesday. The WG made the observation that it has not seen any activity for this in V3 lately.
+
After review of the agenda and looking ahead at the potential lack of participants for the PAWG, it was decided not to lower the quorum, with the result that we would not be able to vote on decisions this week. Therefore we will use this week to prepare work that will be addressed either via conference calls or through the listserve, unless there is more attendee participation this working group meeting.
  
There do not seem to be any harmonization proposals for Wednesday Q3 and Q4, but the WG will address this more during those quarters.  
+
<!--The mission and charter was then reviewed. There was discussion whether these will be reviewed once a year in January as is done in some other WGs. This can be voted upon once quorum is reached.
 
Reconciliation of Interdependent Registries Ballot will be handled during a joint session with SOA WG on Thursday Q1. The observation was made that we will have to decide the next steps after the reconcilliation.
 
  
It was noted the need for a publishing facilitator. Alexander Henket expressed interest to fill this roll. The WG was amenable to this appointment.
+
The WG reviewed the Decision Making Practices and noted that this is consistent with current requirements.
  
The mission and charter was then reviewed. There was discussion whether these will be reviewed once a year in January as is done in some other WGs. This can be voted upon once quorum is reached.
+
During the review of the Work Plan from January 2011 it was noted that updates are needed. The work plan also shows work for Person, Identity Document, Patient and Service Delivery Location to we worked on this WGM which is currently is not on the agenda. The WG discussed whether this should remain for work this meeting. HL7 Netherlands, who had work within this area, prefers to keep this active as work rather than withdraw. The WG discussed separating out the encounter work into it's own section. This is already a separate topic.
and i
 
The WG reviewed the Decision Making Practices and noted that this is consistent with current requirements.  
 
  
During the review of the Work Plan from January 2011 it was noted that updates are needed. The work plan also shows work for Person, Identity Document, Patient and Service Delivery Location to we worked on this WGM which is currently is not on the agenda. The WG discussed whether this should remain for work this meeting. HL7 Netherlands, who had work within this area, prefers to keep this active as work rather than withdraw. The WG discussed separating out the encounter work into it's own section. This is already a separate topic.
+
There was a discussion that the WG add Service Delivery Location topic to Personnel Management and create a project proposal for Personnel Management release 2, to include Service Delivery Location and Human Resource/Regulatory. After research it was clear that in January 2009, the Human Resource/Regulatory was dropped from Release 2 of Personnel Management. HL7 Netherlands and Candada Inforway have stakes as they currently have implmentations within these topics. The WG looked into retreiving the documents from 2006 for inclusion within Release 2 of Personnel Management for DSTU.-->
 
 
There was a discussion that the WG add Service Delivery Location topic to Personnel Management and create a project proposal for Personnel Management release 2, to include Service Delivery Location and Human Resource/Regulatory. After research it was clear that in January 2009, the Human Resource/Regulatory was dropped from Release 2 of Personnel Management. HL7 Netherlands and Candada Inforway have stakes as they currently have implmentations within these topics. The WG looked into retreiving the documents from 2006 for inclusion within Release 2 of Personnel Management for DSTU.
 
  
 
===Meeting Outcomes===
 
===Meeting Outcomes===
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| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''HL7 Patient Administration Meeting Minutes''' <br/>
 
| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''HL7 Patient Administration Meeting Minutes''' <br/>
 
<!-- ********  CHANGE conf call details or meeting room ON NEXT LINE*****-->
 
<!-- ********  CHANGE conf call details or meeting room ON NEXT LINE*****-->
'''Location: Room 674'''
+
'''Location: Llano conference room'''
 
<!-- ********  CHANGE Date and Time  ON NEXT LINE  **********************-->
 
<!-- ********  CHANGE Date and Time  ON NEXT LINE  **********************-->
| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''Date: 2011-05-16'''<br/> '''Time: Monday Q2'''
+
| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''Date: 2011-01-16'''<br/> '''Time: Monday Q2'''
 
|-
 
|-
 
<!-- ********  CHANGE chair and scribe ON NEXT LINES  *******************-->
 
<!-- ********  CHANGE chair and scribe ON NEXT LINES  *******************-->
 
| width="10%" colspan="1" align="right"|'''Facilitator'''
 
| width="10%" colspan="1" align="right"|'''Facilitator'''
| width="35%" colspan="1" align="left"|Gregg Seppala
+
| width="35%" colspan="1" align="left"|Alex de Leon
 
| width="25%" colspan="1" align="right"|'''Note taker'''
 
| width="25%" colspan="1" align="right"|'''Note taker'''
 
| width="30%" colspan="1" align="left"|Alex de Leon
 
| width="30%" colspan="1" align="left"|Alex de Leon
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===============================================================================--->
 
===============================================================================--->
 
<!-- ********add attendee information here *********-->
 
<!-- ********add attendee information here *********-->
|-
 
| X || Gregg Seppala
 
|colspan="2"| VHA
 
|-
 
| X || Jay Zimmerman
 
|colspan="2"| HL7 Canada
 
|-
 
| . || Jane Daus
 
|colspan="2"|McKesson
 
|-
 
| . || Wendy Huang
 
|colspan="2"|Canada Infoway
 
|-
 
| . || Barry Guinn
 
|colspan="2"| EPIC
 
|-
 
| . || Line Saele
 
|colspan="2"| Helse Vest IKT Norway
 
|-
 
| . || Morten Myhre
 
|colspan="2"| Helse Vest IKT Norway
 
 
|-
 
|-
 
| X || Alex de Leon
 
| X || Alex de Leon
 
|colspan="2"| Kaiser Permanente
 
|colspan="2"| Kaiser Permanente
 
|-
 
|-
| . || Irma Jongeneel
+
| X || Irma Jongeneel
|colspan="2" | HL7 Netherlands
 
|-
 
| X || Alexander Henket
 
 
|colspan="2" | HL7 Netherlands
 
|colspan="2" | HL7 Netherlands
 
|-
 
|-
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It was noted this effort is concerned with data capture, not with the data storage.  
 
It was noted this effort is concerned with data capture, not with the data storage.  
  
Gregg presented the standards work regarding Real Time Location Topic, regarding the patient tag. The intent is to be sure that these efforts are compatible.  It was noted that the scope for the work in PA is more constrained than what is being proposed here. The proposed identifier within Patient Care is intended to be understood from institution to institution whereas with the PA standard, the scope is limited to particular facility.  
+
<!--Gregg presented the standards work regarding Real Time Location Topic, regarding the patient tag. The intent is to be sure that these efforts are compatible.  It was noted that the scope for the work in PA is more constrained than what is being proposed here. The proposed identifier within Patient Safety is intended to be understood from institution to institution whereas with the PA standard, the scope is limited to particular facility.
Timeline is for the GS1 work to be done. The group proposed continuing joint meetings between Patient Care and Patient Administration. A joint session will be set for the fall WGM (San Diego).
+
 +
Timeline is for the GS1 work to be done. The group proposed continuing joint meetings between Patient Safety and Patient Administration. A joint session will be set for the fall WGM (San Diego).-->
  
 
===Meeting Outcomes===
 
===Meeting Outcomes===
Line 301: Line 272:
 
*.
 
*.
 
|}
 
|}
 
  
 
==Monday Q3==
 
==Monday Q3==
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| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''HL7 Patient Administration Meeting Minutes''' <br/>
 
| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''HL7 Patient Administration Meeting Minutes''' <br/>
 
<!-- ********  CHANGE conf call details or meeting room ON NEXT LINE*****-->
 
<!-- ********  CHANGE conf call details or meeting room ON NEXT LINE*****-->
'''Location: Room 774'''
+
'''Location: Garden Terrace, Suite #137'''
 
<!-- ********  CHANGE Date and Time  ON NEXT LINE  **********************-->
 
<!-- ********  CHANGE Date and Time  ON NEXT LINE  **********************-->
| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''Date: 2011-05-16'''<br/> '''Time: Monday Q3'''
+
| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''Date: 2012-01-16'''<br/> '''Time: Monday Q3'''
 
|-
 
|-
 
<!-- ********  CHANGE chair and scribe ON NEXT LINES  *******************-->
 
<!-- ********  CHANGE chair and scribe ON NEXT LINES  *******************-->
 
| width="10%" colspan="1" align="right"|'''Facilitator'''
 
| width="10%" colspan="1" align="right"|'''Facilitator'''
| width="35%" colspan="1" align="left"|Gregg Seppala
+
| width="35%" colspan="1" align="left"|Alex de Leon
 
| width="25%" colspan="1" align="right"|'''Note taker'''
 
| width="25%" colspan="1" align="right"|'''Note taker'''
 
| width="30%" colspan="1" align="left"|Alex de Leon
 
| width="30%" colspan="1" align="left"|Alex de Leon
Line 343: Line 313:
 
===============================================================================--->
 
===============================================================================--->
 
<!-- ********add attendee information here *********-->
 
<!-- ********add attendee information here *********-->
|-
 
| X || Gregg Seppala
 
|colspan="2"| VHA
 
|-
 
| X || Jay Zimmerman
 
|colspan="2"| HL7 Canada
 
|-
 
| . || Jane Daus
 
|colspan="2"|McKesson
 
|-
 
| X || Wendy Huang
 
|colspan="2"|Canada Infoway
 
|-
 
| . || Barry Guinn
 
|colspan="2"| EPIC
 
|-
 
| X || Line Saele
 
|colspan="2"| Helse Vest IKT Norway
 
|-
 
| X || Espen Moeller
 
|colspan="2" | HL7 IKT Norway
 
|-
 
| . || Morten Myhre
 
|colspan="2"| Helse Vest IKT Norway
 
 
|-
 
|-
 
| X || Alex de Leon
 
| X || Alex de Leon
 
|colspan="2"| Kaiser Permanente
 
|colspan="2"| Kaiser Permanente
 
|-
 
|-
| . || Irma Jongeneel
+
| X || Irma Jongeneel
|colspan="2" | HL7 Netherlands
 
|-
 
| . || Alexander Henket
 
 
|colspan="2" | HL7 Netherlands
 
|colspan="2" | HL7 Netherlands
 
|-
 
|-
 
|colspan="4" style="background:#f0f0f0;"|
 
|colspan="4" style="background:#f0f0f0;"|
 
|-
 
|-
|colspan="4" |'''Quorum Requirements Met''' (Chair + 4 members): '''Yes'''
+
|colspan="4" |'''Quorum Requirements Met''' (Chair + 4 members): '''No'''
 
|}
 
|}
 
<!---=======================================================
 
<!---=======================================================
Line 418: Line 361:
 
'''Minutes/Conclusions Reached:'''<br/>
 
'''Minutes/Conclusions Reached:'''<br/>
  
The WG has achieved quorum the WG decided to continue with voting on the agenda.
+
With the advent of a new co-chair and the stepping down and withdrawal from HL7 of the previous 2 co-chais, documentation from May of 2011 has been lost and the status of the various topics have come into question. In order to get an idea of what the current and continuing work to be done, the WG members reviewed the 3 year work plan and discovered that it was sorely in need of being updated. Strategies were discussed to get it up-to-date. Therefore, the WG members decided that this was of greater importance than the encounter work that is currently being managed by the modeling facilitator.
* Motion (Made by Jay/ Seconded by Wendy): Approve the agenda.  
 
* Discussion:
 
* Vote: 5/0/0 (for, against, abstain)
 
  
The WG reviewed the reconciliation spreadsheet and began by addressing the negative ballot votes.
+
In order to do this, we must discover what 'status' of each topic. We assumed that in January 2011, the topics were according to plan. From that point on what we will do is review the changes approved by the WG and see if they have been applied. The members also discovered that documentation from the May ballot is missing, making it difficult to validate the topic statuses. To move forward, we will check with the modelling facilitator (Alexander Henkett) as to whether the changes we identified have been applied.
  
 
===Meeting Outcomes===
 
===Meeting Outcomes===
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*.
 
*.
 
|}
 
|}
 
  
 
==Monday Q4==
 
==Monday Q4==
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| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''HL7 Patient Administration Meeting Minutes''' <br/>
 
| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''HL7 Patient Administration Meeting Minutes''' <br/>
 
<!-- ********  CHANGE conf call details or meeting room ON NEXT LINE*****-->
 
<!-- ********  CHANGE conf call details or meeting room ON NEXT LINE*****-->
'''Location: Room 774'''
+
'''Location: Garden Terrace, Suite #137'''
 
<!-- ********  CHANGE Date and Time  ON NEXT LINE  **********************-->
 
<!-- ********  CHANGE Date and Time  ON NEXT LINE  **********************-->
| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''Date: 2011-05-16'''<br/> '''Time: Monday Q4'''
+
| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''Date: 2012-01-16'''<br/> '''Time: Monday Q4'''
 
|-
 
|-
 
<!-- ********  CHANGE chair and scribe ON NEXT LINES  *******************-->
 
<!-- ********  CHANGE chair and scribe ON NEXT LINES  *******************-->
 
| width="10%" colspan="1" align="right"|'''Facilitator'''
 
| width="10%" colspan="1" align="right"|'''Facilitator'''
| width="35%" colspan="1" align="left"|Gregg Seppala
+
| width="35%" colspan="1" align="left"|Alex de Leon
 
| width="25%" colspan="1" align="right"|'''Note taker'''
 
| width="25%" colspan="1" align="right"|'''Note taker'''
 
| width="30%" colspan="1" align="left"|Alex de Leon
 
| width="30%" colspan="1" align="left"|Alex de Leon
Line 496: Line 435:
 
===============================================================================--->
 
===============================================================================--->
 
<!-- ********add attendee information here *********-->
 
<!-- ********add attendee information here *********-->
|-
 
| X || Gregg Seppala
 
|colspan="2"| VHA
 
|-
 
| X || Jay Zimmerman
 
|colspan="2"| HL7 Canada
 
|-
 
| . || Jane Daus
 
|colspan="2"|McKesson
 
|-
 
| . || Wendy Huang
 
|colspan="2"|Canada Infoway
 
|-
 
| . || Barry Guinn
 
|colspan="2"| EPIC
 
|-
 
| X || Line Saele
 
|colspan="2"| Helse Vest IKT Norway
 
|-
 
| X || Espen Moeller
 
|colspan="2" | HL7 IKT Norway
 
|-
 
| . || Morten Myhre
 
|colspan="2"| Helse Vest IKT Norway
 
 
|-
 
|-
 
| X || Alex de Leon
 
| X || Alex de Leon
 
|colspan="2"| Kaiser Permanente
 
|colspan="2"| Kaiser Permanente
 
|-
 
|-
| . || Irma Jongeneel
+
| X || Irma Jongeneel
|colspan="2" | HL7 Netherlands
 
|-
 
| . || Alexander Henket
 
 
|colspan="2" | HL7 Netherlands
 
|colspan="2" | HL7 Netherlands
 
|-
 
|-
 
|colspan="4" style="background:#f0f0f0;"|
 
|colspan="4" style="background:#f0f0f0;"|
 
|-
 
|-
|colspan="4" |'''Quorum Requirements Met''' (Chair + 4 members): '''Yes'''
+
|colspan="4" |'''Quorum Requirements Met''' (Chair + 4 members): '''No'''
 
|}
 
|}
 
<!---=======================================================
 
<!---=======================================================
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* [http://www.hl7.org/documentcenter/public/ballots/2011MAY/reconciliation/recon_v3_pa_r2_encounter_r1_d1_2011may.xls Reconciliation Spreadsheet]
 
* [http://www.hl7.org/documentcenter/public/ballots/2011MAY/reconciliation/recon_v3_pa_r2_encounter_r1_d1_2011may.xls Reconciliation Spreadsheet]
 
* [[PA_Patient_Encounter| Patient Encounter Wiki]]
 
* [[PA_Patient_Encounter| Patient Encounter Wiki]]
 
  
 
===Minutes===
 
===Minutes===
Line 572: Line 483:
 
'''Minutes/Conclusions Reached:'''<br/>
 
'''Minutes/Conclusions Reached:'''<br/>
  
The WG continued with the review of the reconciliation of the encounter ballot spreadsheet.
+
The WG members continued with validation of the work plan items and their status.
 +
Since the PAWG and Patient Care workgroups are not having a joint session tomorrow morning, there will be a harmonization meeting during Q1 Tuesday 1/17/12. HL7 Registration was alerted and a posting has been done to alert the HL7 membership who are present.
 +
 
 +
In addition, this WG was advised that an interrim co-chair was needed. Therefore, Irma Jongeneel has been appointed interim co-chair for the duration of this WG Meeting until formal elections can be arranged.
  
 
===Meeting Outcomes===
 
===Meeting Outcomes===
Line 610: Line 524:
 
* [[2012-01-19_PA_WGM_Minutes|Go To Thursday Minutes]]
 
* [[2012-01-19_PA_WGM_Minutes|Go To Thursday Minutes]]
 
* [[2012-01_PA_WGM|Return to PA January 2012 WGM]]
 
* [[2012-01_PA_WGM|Return to PA January 2012 WGM]]
 +
* [[Patient_Administration|Return to PA Main Page]]
  
 
© 2011 Health Level Seven® International.  All rights reserved.
 
© 2011 Health Level Seven® International.  All rights reserved.

Latest revision as of 19:21, 20 January 2012


Patient Administration Work Group Minutes - Monday January 16, 2012

Monday Q1

HL7 Patient Administration Meeting Minutes

Location: Garden Terrace, Suite #137

Date: 2012-01-16
Time: Monday Q1
Facilitator Alex de Leon Note taker Alex de Leon
Attendee Name Affiliation
X Alex de Leon Kaiser Permanente
X Irma Jongeneel HL7 Netherlands
Quorum Requirements Met (Chair + 4 members): No

Agenda

Agenda Topics
Welcome/introductions

Supporting Documents

Minutes

Minutes/Conclusions Reached:

Quorum was not reached this quarter.

The week's agenda was reviewed by the WG:

During Monday, the WG highlighted Q2 joint with Patient Safety. On Tuesday, V3 Work Q1 hosted by Patient Care regarding OUH Encounter model which has had little work done. Also during that quarter the one-slide Interdependent Registry presentation will be shown.

After review of the agenda and looking ahead at the potential lack of participants for the PAWG, it was decided not to lower the quorum, with the result that we would not be able to vote on decisions this week. Therefore we will use this week to prepare work that will be addressed either via conference calls or through the listserve, unless there is more attendee participation this working group meeting.


Meeting Outcomes

Actions (Include Owner, Action Item, and due date)
  • .
Next Meeting/Preliminary Agenda Items
  • .


Monday Q2

HL7 Patient Administration Meeting Minutes

Location: Llano conference room

Date: 2011-01-16
Time: Monday Q2
Facilitator Alex de Leon Note taker Alex de Leon
Attendee Name Affiliation
X Alex de Leon Kaiser Permanente
X Irma Jongeneel HL7 Netherlands
Quorum Requirements Met (Chair + 4 members): No

Agenda

Agenda Topics

  1. V3 Work – Regarding GS1 taskforce on patient identifiers (hosted by Patient Safety

Supporting Documents

Presentation

Minutes

Minutes/Conclusions Reached:

The joint workgroups reviewed the Christian Hay Presentation

Discussion of the GS1 presentation. GS1 Solutions & Services using GS1 Standards Bar Codes, Ecom, GDSN , EPCglobal (RGID-based, etc.)

The presentation defined a New work item proposal - Patient ID, Caregiver ID.

Definitions: • Patient = Subject of Care (SoC) • Patient ID = Subject of care identification (SoCi) • Caregiver = Individual Provider, • Hospital, etc. = Healthcare Provider • Wristband = Identification Band

It was noted this effort is concerned with data capture, not with the data storage.


Meeting Outcomes

Actions (Include Owner, Action Item, and due date)
  • .
Next Meeting/Preliminary Agenda Items
  • .

Monday Q3

HL7 Patient Administration Meeting Minutes

Location: Garden Terrace, Suite #137

Date: 2012-01-16
Time: Monday Q3
Facilitator Alex de Leon Note taker Alex de Leon
Attendee Name Affiliation
X Alex de Leon Kaiser Permanente
X Irma Jongeneel HL7 Netherlands
Quorum Requirements Met (Chair + 4 members): No

Agenda

Agenda Topics

  1. V3 Work - Encounter ballot reconciliation.

Supporting Documents

Minutes

Minutes/Conclusions Reached:

With the advent of a new co-chair and the stepping down and withdrawal from HL7 of the previous 2 co-chais, documentation from May of 2011 has been lost and the status of the various topics have come into question. In order to get an idea of what the current and continuing work to be done, the WG members reviewed the 3 year work plan and discovered that it was sorely in need of being updated. Strategies were discussed to get it up-to-date. Therefore, the WG members decided that this was of greater importance than the encounter work that is currently being managed by the modeling facilitator.

In order to do this, we must discover what 'status' of each topic. We assumed that in January 2011, the topics were according to plan. From that point on what we will do is review the changes approved by the WG and see if they have been applied. The members also discovered that documentation from the May ballot is missing, making it difficult to validate the topic statuses. To move forward, we will check with the modelling facilitator (Alexander Henkett) as to whether the changes we identified have been applied.

Meeting Outcomes

Actions (Include Owner, Action Item, and due date)
  • .
Next Meeting/Preliminary Agenda Items
  • .

Monday Q4

HL7 Patient Administration Meeting Minutes

Location: Garden Terrace, Suite #137

Date: 2012-01-16
Time: Monday Q4
Facilitator Alex de Leon Note taker Alex de Leon
Attendee Name Affiliation
X Alex de Leon Kaiser Permanente
X Irma Jongeneel HL7 Netherlands
Quorum Requirements Met (Chair + 4 members): No

Agenda

Agenda Topics

  1. V3 Work - Encounter ballot reconciliation.

Supporting Documents

Minutes

Minutes/Conclusions Reached:

The WG members continued with validation of the work plan items and their status. Since the PAWG and Patient Care workgroups are not having a joint session tomorrow morning, there will be a harmonization meeting during Q1 Tuesday 1/17/12. HL7 Registration was alerted and a posting has been done to alert the HL7 membership who are present.

In addition, this WG was advised that an interrim co-chair was needed. Therefore, Irma Jongeneel has been appointed interim co-chair for the duration of this WG Meeting until formal elections can be arranged.

Meeting Outcomes

Actions (Include Owner, Action Item, and due date)
  • .
Next Meeting/Preliminary Agenda Items
  • .

Navigation

© 2011 Health Level Seven® International. All rights reserved.