2012-01-16 PA WGM Minutes

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Patient Administration Work Group Minutes - Monday January 16, 2012

Monday Q1

HL7 Patient Administration Meeting Minutes

Location: Garden Terrace, Suite #137

Date: 2012-01-16
Time: Monday Q1
Facilitator Alex de Leon Note taker Alex de Leon
Attendee Name Affiliation
X Alex de Leon Kaiser Permanente
X Irma Jongeneel HL7 Netherlands
Quorum Requirements Met (Chair + 4 members): No

Agenda

Agenda Topics
Welcome/introductions

Supporting Documents

Minutes

Minutes/Conclusions Reached:

Quorum was not reached this quarter.

The week's agenda was reviewed by the WG:

During Monday, the WG highlighted Q2 joint with Patient Safety. On Tuesday, V3 Work Q1 hosted by Patient Care regarding OUH Encounter model which has had little work done. Also during that quarter the one-slide Interdependent Registry presentation will be shown.

After review of the agenda and looking ahead at the potential lack of participants for the PAWG, it was decided not to lower the quorum, with the result that we would not be able to vote on decisions this week. Therefore we will use this week to prepare work that will be addressed either via conference calls or through the listserve, unless there is more attendee participation this working group meeting.


Meeting Outcomes

Actions (Include Owner, Action Item, and due date)
  • .
Next Meeting/Preliminary Agenda Items
  • .


Monday Q2

HL7 Patient Administration Meeting Minutes

Location: Llano conference room

Date: 2011-01-16
Time: Monday Q2
Facilitator Alex de Leon Note taker Alex de Leon
Attendee Name Affiliation
X Alex de Leon Kaiser Permanente
X Irma Jongeneel HL7 Netherlands
Quorum Requirements Met (Chair + 4 members): No

Agenda

Agenda Topics

  1. V3 Work – Regarding GS1 taskforce on patient identifiers (hosted by Patient Safety

Supporting Documents

Presentation

Minutes

Minutes/Conclusions Reached:

The joint workgroups reviewed the Christian Hay Presentation

Discussion of the GS1 presentation. GS1 Solutions & Services using GS1 Standards Bar Codes, Ecom, GDSN , EPCglobal (RGID-based, etc.)

The presentation defined a New work item proposal - Patient ID, Caregiver ID.

Definitions: • Patient = Subject of Care (SoC) • Patient ID = Subject of care identification (SoCi) • Caregiver = Individual Provider, • Hospital, etc. = Healthcare Provider • Wristband = Identification Band

It was noted this effort is concerned with data capture, not with the data storage.


Meeting Outcomes

Actions (Include Owner, Action Item, and due date)
  • .
Next Meeting/Preliminary Agenda Items
  • .

Monday Q3

HL7 Patient Administration Meeting Minutes

Location: Garden Terrace, Suite #137

Date: 2012-01-16
Time: Monday Q3
Facilitator Alex de Leon Note taker Alex de Leon
Attendee Name Affiliation
X Alex de Leon Kaiser Permanente
X Irma Jongeneel HL7 Netherlands
Quorum Requirements Met (Chair + 4 members): No

Agenda

Agenda Topics

  1. V3 Work - Encounter ballot reconciliation.

Supporting Documents

Minutes

Minutes/Conclusions Reached:

With the advent of a new co-chair and the stepping down and withdrawal from HL7 of the previous 2 co-chais, documentation from May of 2011 has been lost and the status of the various topics have come into question. In order to get an idea of what the current and continuing work to be done, the WG members reviewed the 3 year work plan and discovered that it was sorely in need of being updated. Strategies were discussed to get it up-to-date. Therefore, the WG members decided that this was of greater importance than the encounter work that is currently being managed by the modeling facilitator.

In order to do this, we must discover what 'status' of each topic. We assumed that in January 2011, the topics were according to plan. From that point on what we will do is review the changes approved by the WG and see if they have been applied. The members also discovered that documentation from the May ballot is missing, making it difficult to validate the topic statuses. To move forward, we will check with the modelling facilitator (Alexander Henkett) as to whether the changes we identified have been applied.

Meeting Outcomes

Actions (Include Owner, Action Item, and due date)
  • .
Next Meeting/Preliminary Agenda Items
  • .

Monday Q4

HL7 Patient Administration Meeting Minutes

Location: Garden Terrace, Suite #137

Date: 2012-01-16
Time: Monday Q4
Facilitator Alex de Leon Note taker Alex de Leon
Attendee Name Affiliation
X Alex de Leon Kaiser Permanente
X Irma Jongeneel HL7 Netherlands
Quorum Requirements Met (Chair + 4 members): No

Agenda

Agenda Topics

  1. V3 Work - Encounter ballot reconciliation.

Supporting Documents

Minutes

Minutes/Conclusions Reached:

The WG members continued with validation of the work plan items and their status. Since the PAWG and Patient Care workgroups are not having a joint session tomorrow morning, there will be a harmonization meeting during Q1 Tuesday 1/17/12. HL7 Registration was alerted and a posting has been done to alert the HL7 membership who are present.

In addition, this WG was advised that an interrim co-chair was needed. Therefore, Irma Jongeneel has been appointed interim co-chair for the duration of this WG Meeting until formal elections can be arranged.

Meeting Outcomes

Actions (Include Owner, Action Item, and due date)
  • .
Next Meeting/Preliminary Agenda Items
  • .

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