2012-01-16 PA WGM Minutes

Patient Administration Work Group Minutes - Monday January 16, 2012

Monday Q1

HL7 Patient Administration Meeting Minutes Location: Garden Terrace, Suite #137		Date: 2012-01-16 Time: Monday Q1
Facilitator	Alex de Leon	Note taker	Alex de Leon
Attendee	Name	Affiliation
X	Alex de Leon	Kaiser Permanente
X	Irma Jongeneel	HL7 Netherlands
Quorum Requirements Met (Chair + 4 members): No

Agenda

Agenda Topics
Welcome/introductions

• Approve agenda
  
• Review PA mission & charter
  
• Review PA decision making practice
• Review PA 3-year work plan

Supporting Documents

Minutes

Minutes/Conclusions Reached:

Quorum was not reached this quarter.

The week's agenda was reviewed by the WG:

During Monday, the WG highlighted Q2 joint with Patient Safety. On Tuesday, V3 Work Q1 hosted by Patient Care regarding OUH Encounter model which has had little work done. Also during that quarter the one-slide Interdependent Registry presentation will be shown.

After review of the agenda and looking ahead at the potential lack of participants for the PAWG, it was decided not to lower the quorum, with the result that we would not be able to vote on decisions this week. Therefore we will use this week to prepare work that will be addressed either via conference calls or through the listserve, unless there is more attendee participation this working group meeting.

• The mission and charter was then reviewed. There was discussion whether these will be reviewed once a year in January as is done in some other WGs. This can be voted upon once quorum is reached.

• The WG reviewed the Decision Making Practices and noted that this is consistent with current requirements.

• During the review of the Work Plan from January 2011 it was noted that updates are needed. The work plan also shows work for Person, Identity Document, Patient and Service Delivery Location to we worked on this WGM which is currently is not on the agenda. The WG discussed whether this should remain for work this meeting. HL7 Netherlands, who had work within this area, prefers to keep this active as work rather than withdraw. The WG discussed separating out the encounter work into it's own section. This is already a separate topic.

• There was a discussion that the WG add Service Delivery Location topic to Personnel Management and create a project proposal for Personnel Management release 2, to include Service Delivery Location and Human Resource/Regulatory. After research it was clear that in January 2009, the Human Resource/Regulatory was dropped from Release 2 of Personnel Management. HL7 Netherlands and Candada Inforway have stakes as they currently have implmentations within these topics. The WG looked into retreiving the documents from 2006 for inclusion within Release 2 of Personnel Management for DSTU.

Meeting Outcomes

Actions (Include Owner, Action Item, and due date) .

Next Meeting/Preliminary Agenda Items .

Monday Q2

HL7 Patient Administration Meeting Minutes Location: Room 674		Date: 2011-05-16 Time: Monday Q2
Facilitator	Gregg Seppala	Note taker	Alex de Leon
Attendee	Name	Affiliation
X	Alex de Leon	Kaiser Permanente
.	Irma Jongeneel	HL7 Netherlands
Quorum Requirements Met (Chair + 4 members): No

Agenda

Agenda Topics

1. V3 Work – Regarding GS1 taskforce on patient identifiers (hosted by Patient Safety

Supporting Documents

• New Work Item Proposal
• Presentation

Presentation

Minutes

Minutes/Conclusions Reached:

The joint workgroups reviewed the Christian Hay Presentation

Discussion of the GS1 presentation. GS1 Solutions & Services using GS1 Standards Bar Codes, Ecom, GDSN , EPCglobal (RGID-based, etc.)

The presentation defined a New work item proposal - Patient ID, Caregiver ID.

Definitions: • Patient = Subject of Care (SoC) • Patient ID = Subject of care identification (SoCi) • Caregiver = Individual Provider, • Hospital, etc. = Healthcare Provider • Wristband = Identification Band

It was noted this effort is concerned with data capture, not with the data storage.

Gregg presented the standards work regarding Real Time Location Topic, regarding the patient tag. The intent is to be sure that these efforts are compatible. It was noted that the scope for the work in PA is more constrained than what is being proposed here. The proposed identifier within Patient Care is intended to be understood from institution to institution whereas with the PA standard, the scope is limited to particular facility. Timeline is for the GS1 work to be done. The group proposed continuing joint meetings between Patient Care and Patient Administration. A joint session will be set for the fall WGM (San Diego).

Meeting Outcomes

Actions (Include Owner, Action Item, and due date) .

Next Meeting/Preliminary Agenda Items .

Monday Q3

HL7 Patient Administration Meeting Minutes Location: Room 774		Date: 2012-01-16 Time: Monday Q3
Facilitator	Alex de Leon	Note taker	Alex de Leon
Attendee	Name	Affiliation
X	Alex de Leon	Kaiser Permanente
X	Irma Jongeneel	HL7 Netherlands
Quorum Requirements Met (Chair + 4 members): No

Agenda

Agenda Topics

1. V3 Work - Encounter ballot reconciliation.

Supporting Documents

• Encounter Ballot
• Reconciliation Spreadsheet
• Patient Encounter Wiki

Minutes

Minutes/Conclusions Reached:

The WG members reviewed the 3 year work plan and discovered that it was sorely in need of being updated. Strategies were discussed to get it up-to-date.

In order to do this, we must discover what 'status' of each topic. We assumed that in January 2011, the topics were according to plan. From that point on what we will do is review the changes approved by the WG and see if they have been applied. The members also discovered that documentation from the May ballot is missing, making it difficult to validate the topic statuses. To move forward, we will check with the modelling facilitator (Alexander Henkett) as to whether the changes we identified have been applied.

Meeting Outcomes

Actions (Include Owner, Action Item, and due date) .

Next Meeting/Preliminary Agenda Items .

Monday Q4

HL7 Patient Administration Meeting Minutes Location: Room 774		Date: 2012-01-16 Time: Monday Q4
Facilitator	Gregg Seppala	Note taker	Alex de Leon
Attendee	Name	Affiliation
X	Alex de Leon	Kaiser Permanente
X	Irma Jongeneel	HL7 Netherlands
Quorum Requirements Met (Chair + 4 members): Yes

Agenda

Agenda Topics

1. V3 Work - Encounter ballot reconciliation.

Supporting Documents

• Encounter Ballot
• Reconciliation Spreadsheet
• Patient Encounter Wiki

Minutes

Minutes/Conclusions Reached:

The WG members continued with validation of the work plan items and their status. Since the PAWG and Patient Care workgroups are not having a joint session tomorrow morning, there will be a harmonization meeting during Q1 Tuesday 1/17/12. HL7 Registration was alerted and a posting has been done to alert the HL7 membership who are present.

In addition, this WG was advised that an interrim co-chair was needed. Therefore, Irma Jongeneel has been appointed interim co-chair for the duration until formal elections can be arranged.

Meeting Outcomes

Actions (Include Owner, Action Item, and due date) .

Next Meeting/Preliminary Agenda Items .

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