V3 Publishing ConCall Minutes 20130816

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Minutes of Recent Publishing Conference Calls

V3 Publishing Teleconference

Meeting Information

HL7 V3 Publishing Meeting Minutes Location: GoToMeeting ID: 212-860-120 Link to GoToMeeting Conference Call: HL7 Conference Call Service: Phone: 770-657-9270 Passcode: 657896		Date: 2013-08-16 Time: 1:00-2:00 pm Eastern
Facilitator	Woody Beeler (GWB)	Note taker(s)	Andy Stechishin (AS)
Attendee	Name	Affiliation
×	George "Woody" Beeler (GWB)	Beeler Consulting
×	Joshua Carmody (JC)	HL7 International
	Jean Duteau (JD)	Duteau Design
	Pete Gilbert (PG)
	Alexander Henket (AH)	E.Novation
×	Austin Kreisler (AK)	SAIC/CDC
×	Don Lloyd (DL)	HL7 International
	Beck (Rebecca) Matthews (BM)	NEHTA
	Brian Pech (BP)	Kaiser-Permanente
×	Andy Stechishin (AS)	CANA Software & Services
	Michael Tan (MT)	NICTIZ
Quorum Requirements Met: Yes

Agenda

Agenda Topics

1. Agenda review and approval
2. Approve Minutes of previous meetings June 28 and August 9
3. Announcements
4. Update on Action Items
   • AS will produce chart/model/diagram to create a visual image of the Publishing Workflow
   • AS will create Publishing Steps Wiki page
   • GWB needs to add documentation on non-domain quick publishing step
   • AS will create a V3 Publishing Artifact Versioning wiki page
5. Around the table
6. Future Business
   1. Deadlines and due dates
7. Adjourn

Minutes

Minutes/Conclusions Reached:

1. Agenda
   • Called to order 1:03 pm Eastern
2. Approve Minutes of previous meetings June 28 and August 9
   • There was no decisions made on the June 28 call this entry can be removed.
   • Motion: Approve August 9 minutes as posted AS/AK unanimous
3. Announcements
   • DL there are a number of ballots that will hold to open until Sept 3, there is also one upcoming out of cycle ballot to open on Sept 5
4. Update on Action Items
   • AS will produce chart/model/diagram to create a visual image of the Publishing Workflow
   • AS will create Publishing Steps Wiki page
   • GWB needs to add documentation on non-domain quick publishing step
   • AS will create a V3 Publishing Artifact Versioning wiki page
5. Around the table
   • DL
     • Timeline on the ballot opening - difference between Version 3 and CDA
     • CDA opens on the Friday following the Monday opening of the V3 ballot, this is the last date to give a full ballot
     • Moving the opening to Friday for V3 would move the final content deadline to the Sunday evening and give the editors more time
     • AK: this would give the editors more time in the upcoming short cycles
     • AK: another option is to slip the open date but not the final content due date
     • GWB: could DL prepare both the upcoming ballot calendar (for January 2014 ballot) and the 2014 publishing calendar with both kinds of cycles
   • GWB
     • Are there items that need to be scheduled or knowledge transfer with JC departure from HQ?
     • Discussion of the training videos and notes from the cross-training
     • would like to spend the hour next Tuesday (regular cross-training session) to discuss where there are opportunities for improvement in training materials
   • AS
     • Request from John Ritter to improve the ballot spreadsheet came to Tooling, does responsibility for this tool rest with Tooling or Publishing?
     • DL had received another request for a new column from Freida Hall
     • GWB asked if the ballot desktop is the responsibility of DL
     • DL stated that he is working on the ballot desktop but the spreadsheet could become the responsibility of another group
     • AS take action item to discuss with PIC that they take responsibility for the ballot spreadsheet
     • AK believes there are some items that require oversight but is happy with having PIC look at the spreadhseet
6. Future Business
   1. Next Meeting
      • Cancel August 23 meeting
      • Next meeting August 30
   2. Deadlines and due dates
7. Adjourn
8. Adjourned 1:42 pm Eastern.

Meeting Outcomes

Actions (Include Owner, Action Item, and due date) .

Next Meeting/Preliminary Agenda Items .