This wiki has undergone a migration to Confluence found Here
<meta name="googlebot" content="noindex">

Difference between revisions of "2010-03-30 Online Presence Call Minutes"

From HL7Wiki
Jump to navigation Jump to search
(New page: {{subst::Meeting_Minutes_template}})
 
m (Protected "2010-03-30 Online Presence Call Minutes" [edit=autoconfirmed:move=autoconfirmed])
 
(6 intermediate revisions by the same user not shown)
Line 1: Line 1:
 
<!-- LOOK FOR THE APPROPRIATE SECTION ****** TO ENTER INFORMATION-->
 
<!-- LOOK FOR THE APPROPRIATE SECTION ****** TO ENTER INFORMATION-->
−
==Minutes Template==
+
back to [[ES_Online_Presence]]
 +
==Agenda/Minutes==
  
 
{|border="1" cellpadding="2" cellspacing="0"  
 
{|border="1" cellpadding="2" cellspacing="0"  
Line 13: Line 14:
 
========================================================================--->
 
========================================================================--->
 
<!-- ********  CHANGE WG Name or Project ON NEXT LINE *******************-->
 
<!-- ********  CHANGE WG Name or Project ON NEXT LINE *******************-->
−
| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''HL7 (WG Name or Project) Meeting Minutes''' <br/>
+
| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''HL7 ES Online Presence Meeting ''' <br/>
 
<!-- ********  CHANGE conf call details or meeting room ON NEXT LINE*****-->
 
<!-- ********  CHANGE conf call details or meeting room ON NEXT LINE*****-->
−
'''Location: (conf call details or meeting room)'''
+
'''Location: dial 770-657-9270 and enter pass code 988978#, GoToMeeting ID: 733-885-482'''
 
<!-- ********  CHANGE Date and Time  ON NEXT LINE  **********************-->
 
<!-- ********  CHANGE Date and Time  ON NEXT LINE  **********************-->
−
| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''Date: CCYY-MM-DD'''<br/> '''Time: (quarter or hh:mm-hh:mm am/pm Timezone)'''
+
| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''Date: 2010-03-30'''<br/> '''Time: 3:00 PM EDT'''
 
|-
 
|-
 
<!-- ********  CHANGE chair and scribe ON NEXT LINE  ********************-->
 
<!-- ********  CHANGE chair and scribe ON NEXT LINE  ********************-->
 
| width="10%" colspan="1" align="right"|'''Facilitator'''
 
| width="10%" colspan="1" align="right"|'''Facilitator'''
−
| width="35%" colspan="1" align="left"|(Chair of Meeting)
+
| width="35%" colspan="1" align="left"|Lynn Laakso
 
| width="25%" colspan="1" align="right"|'''Note taker(s)'''
 
| width="25%" colspan="1" align="right"|'''Note taker(s)'''
−
| width="30%" colspan="1" align="left"|(Scribe of Meeting)
+
| width="30%" colspan="1" align="left"|Lynn Laakso
 
|-
 
|-
 
| border="4" cellpadding="1" colspan="4" style="background:#f0f0f0;"|
 
| border="4" cellpadding="1" colspan="4" style="background:#f0f0f0;"|
Line 31: Line 32:
 
|'''Affiliation'''
 
|'''Affiliation'''
 
|'''Email Address'''
 
|'''Email Address'''
−
|-style="font-style:italic; color:green;"
+
|-
 
<!---==============================================================================
 
<!---==============================================================================
 
|                                                                                |
 
|                                                                                |
Line 42: Line 43:
 
===============================================================================--->
 
===============================================================================--->
 
<!-- ****  Delete instructions and add attendee information on following lines *****-->
 
<!-- ****  Delete instructions and add attendee information on following lines *****-->
−
|[mark x if on the conference call, or regrets]
+
|x||Bill Braithwaite||Anakam, ES||bbraithwaite@anakam.com
−
| [In this section, list those on the conference call]
+
|-
−
| [In this section, record attendee affiliation to identify preponderance of influence; indicate those guests that are not members of the WG.]
+
|x||Freida Hall||VA, ES||freida.hall@va.gov
−
|[List attendee’s email address to contact for questions]
+
|-
 +
|x||Dave Hamill||HL7 HQ, ES||dhamill@hl7.org
 
|-
 
|-
−
| .|| .|| .||.
+
|||Mike Kingery||HL7 HQ, ES||mkingery@hl7.org
 
|-
 
|-
−
| .|| .|| .||.
+
|x||Lynn Laakso||HL7 HQ||lynn@hl7.org
 +
|-
 +
|||Patrick Loyd||GPInformatics, ES||patrick.loyd@gpinformatics.com
 +
|-
 +
|||Ken McCaslin||HL7 TSS SD || Kenneth.H.McCaslin@QuestDiagnostics.com
 
|-
 
|-
 
|colspan="4" style="background:#f0f0f0;"|
 
|colspan="4" style="background:#f0f0f0;"|
 
|-
 
|-
 
<!-- *****  Delete instructions  and change quorum requirements ON NEXT LINE *****-->
 
<!-- *****  Delete instructions  and change quorum requirements ON NEXT LINE *****-->
−
|colspan="4" |'''Quorum Requirements (Co-chair +2 without preponderance of influence ) Met: '''(yes/No) <br/>
+
|colspan="4" |'''Quorum Requirements (Co-chair +2 without preponderance of influence ) Met: '''yes <br/>
−
''quorum achieved as defined in the Work Group Decision Making Practices?''
+
 
 
|}
 
|}
 
<!---=======================================================
 
<!---=======================================================
Line 69: Line 75:
 
'''Agenda Topics''' <br/>
 
'''Agenda Topics''' <br/>
 
<!-- ***** Delete instructions and fill in agenda items ON NEXT LINES  ****-->
 
<!-- ***** Delete instructions and fill in agenda items ON NEXT LINES  ****-->
−
#Agenda review and approval (Suggestions or additions to and acceptance of agenda)
+
#Agenda review and approval  
−
#Approve previous meeting minutes
+
#Review and comment on [[2010-03-16_Online_Presence_Call_Minutes]]
−
# (Other topics; e.g. ''if voting on ballot reconciliation item - see minutes)''
+
#Review [[Meeting_Minutes_template |Minutes template wiki draft]] and [http://gforge.hl7.org/gf/download/trackeritem/1463/7076/CCCCMMDDWGMinutes_v2.rtf rtf version]
−
#(If projects or other actions proposed for approval are on the agenda, they can be marked in bold and represented as) '''Motion:'''
+
#RSS feed for wiki - any updates?
 +
#How-to manual for migrating minutes from wiki to web site.
 +
#Recap co-chair handbook change suggestions [[PIC:COCHAIRS#Project_Requirements_Gathering|PIC wiki page link]]
 +
#Identify next steps - see Project Objectives and deliverables from [http://gforge.hl7.org/gf/download/trackeritem/1463/7030/HL7PSSES_OnlinePresence_v2_approved.doc Project Scope]
  
  
 
'''Supporting Documents'''<br/>
 
'''Supporting Documents'''<br/>
 
<!-- *****  Delete instructions and add document names/links ON NEXT LINES *****-->
 
<!-- *****  Delete instructions and add document names/links ON NEXT LINES *****-->
−
#''List any/all documents to be provided at the meeting, including their URL if applicable. For a WGM, indicate if hardcopies will be supplied or attendees should print off copies themselves''
+
#Project Scope at http://gforge.hl7.org/gf/download/trackeritem/1463/7030/HL7PSSES_OnlinePresence_v2_approved.doc
 +
#  RTF version at http://gforge.hl7.org/gf/download/trackeritem/1463/7076/CCCCMMDDWGMinutes_v2.rtf.
  
 
<!---================================================================
 
<!---================================================================
Line 92: Line 102:
 
'''Minutes/Conclusions Reached:'''<br/>
 
'''Minutes/Conclusions Reached:'''<br/>
  
−
#''(Suggestions or additions to and acceptance of agenda)''
+
#Agenda review and approval - accepted
−
#''(One efficient method used for meeting minutes is approval by general consent, of non-controversial topics like minutes when there are no corrections:  “You have received the minutes. Are there any corrections to the minutes?  Hearing none, if there is no objection the minutes are approved as posted.”)''
+
#Review and comment on [[2010-03-16_Online_Presence_Call_Minutes]] - Lynn will add herself to the attendees list; approve by general consent. Bill/Dave, Freida abstain. Minutes accepted.  
−
#(Discussion on agenda topic 3; ''If voting on ballot reconciliation item:''<br/> Agenda business is ballot reconciliation? Yes / No  <br/> Ballot reconciliation posted to ballot desktop? Yes / No <br/> If no, where is ballot reconciliation posted? ________________)<br/> '' if voting on ballot reconciliation, please indicate the votes are documented elsewhere, and note the item numbers from the spreadsheet, but you may document the actual vote tallies in the ballot reconciliation spreadsheet.''
+
#Review [[Meeting_Minutes_template |Minutes template wiki draft]] and [http://gforge.hl7.org/gf/download/trackeritem/1463/7076/CCCCMMDDWGMinutes_v2.rtf rtf version]. Bill notes the Instructions in a different color on wiki, we should do the same in the RTF.
−
#''Discussion on agenda topic 4;'' '''Motion (if amended) can be retyped in bold.''' Discussion on motion back to regular type.  '''Vote on Motion in bold''' Identify the vote distribution across affirmative, negative, or abstention; numbers in format “for/against/abstain”, or ‘unanimous’.
+
#*action: Lynn will Use the same font and color as the Project Scope Statement, to be consistent. 8 pt green italic.
−
#Discussion on agenda topic 5; if no conclusion reached and issue tabled to next meeting, add to ‘next meeting’ items below. If action items are identified, add to ‘Actions’ below.
+
#*Freida asked if we were not going to have the multiple sessions on the minutes, to keep it a separate attendance sheet. She has taken the separate attendance sheet and scanned it in, and hyperlinked from the minutes. If WG that are using the method where they have one attendance sheet/sign in sheet/record of attendees, and write their minutes consecutively with each session appended to another with notation for the different dates and quarters. Deviation from the template is certainly to be expected.
−
#Adjourned hh:mm am/pm (timezone).
+
#RSS feed for wiki - any updates?
 +
#*Action: Lynn will check into this before the next meeting.
 +
#How-to manual for migrating minutes from wiki to web site.
 +
#*Action: Lynn will create a draft for the co-chair handbook.
 +
#Recap co-chair handbook change suggestions [[PIC:COCHAIRS#Project_Requirements_Gathering|PIC wiki page link]]
 +
#*use the modal verb language in our suggestions
 +
#*Rationale:
 +
#*#shall be in a location where they are not changeable by others;  
 +
#*#shall be in a location where non-regular participants can find them (consistent place between all work groups);
 +
#*#minutes are the official documentation of the activities of HL7 and ANSI audit processes will need to have access to them, a formal location.
 +
#Identify next steps - see Project Objectives and deliverables from [http://gforge.hl7.org/gf/download/trackeritem/1463/7030/HL7PSSES_OnlinePresence_v2_approved.doc Project Scope]
 +
#*Introducing the new template for minutes: before or at the WGM? Before the WGM so users can beta-test the template at the May WGM and solicit input before the update of the cochair handbook. Guidance on using the template? Handouts at the cochairs dinner/meeting note when the minutes must be completed by, where to post, etc.  Plug in to the template itself; this is a beta test, occurs in these two forms (RTF and Wiki), upload to web site when approved, feedback at xyz link. Add standard cover page with the instructions, including moving wiki minutes to web site. Check with HQ staff on getting into the cochair handouts.  
 +
#Adjourned 3:41 PM EDT.
 
{|border="1" cellpadding="2" cellspacing="0"  
 
{|border="1" cellpadding="2" cellspacing="0"  
 
|-
 
|-
Line 109: Line 131:
 
|                                                                |
 
|                                                                |
 
===============================================================--->
 
===============================================================--->
−
 
+
| '''Actions:''' <br>
−
| width="100%" align="left" style="background:#f0f0f0;"|'''Actions''' ''(Include Owner, Action Item, and due date)''<br/>
+
*Lynn will update the rtf template instructions to use the same font and color as the Project Scope Statement, to be consistent. 8 pt green italic.
−
* .
+
*Action: Lynn will check into how the wiki minutes look on an RSS feed before the next meeting.
 +
*Action: Lynn will create a  draft How-to manual for migrating minutes from wiki to web site for the co-chair handbook for the next meeting.  This will be added with the standard cover page with the instructions, including moving wiki minutes to web site. *Lynn will Check with HQ staff on getting into the cochair handouts before the WGM.
 
|-
 
|-
 
<!---=======================================================================
 
<!---=======================================================================
Line 124: Line 147:
  
 
|width="100%" |'''Next Meeting/Preliminary Agenda Items'''<br/>
 
|width="100%" |'''Next Meeting/Preliminary Agenda Items'''<br/>
−
*.
+
*Next meeting April 13.
 +
*Review Cover page with instructions, how-to manual,
 +
*Prepare communication to cochairs.
 
|}
 
|}

Latest revision as of 16:41, 15 June 2010

back to ES_Online_Presence

Agenda/Minutes

HL7 ES Online Presence Meeting

Location: dial 770-657-9270 and enter pass code 988978#, GoToMeeting ID: 733-885-482

Date: 2010-03-30
Time: 3:00 PM EDT
Facilitator Lynn Laakso Note taker(s) Lynn Laakso
Attendee Name Affiliation Email Address
x Bill Braithwaite Anakam, ES bbraithwaite@anakam.com
x Freida Hall VA, ES freida.hall@va.gov
x Dave Hamill HL7 HQ, ES dhamill@hl7.org
Mike Kingery HL7 HQ, ES mkingery@hl7.org
x Lynn Laakso HL7 HQ lynn@hl7.org
Patrick Loyd GPInformatics, ES patrick.loyd@gpinformatics.com
Ken McCaslin HL7 TSS SD Kenneth.H.McCaslin@QuestDiagnostics.com
Quorum Requirements (Co-chair +2 without preponderance of influence ) Met: yes

Agenda Topics

  1. Agenda review and approval
  2. Review and comment on 2010-03-16_Online_Presence_Call_Minutes
  3. Review Minutes template wiki draft and rtf version
  4. RSS feed for wiki - any updates?
  5. How-to manual for migrating minutes from wiki to web site.
  6. Recap co-chair handbook change suggestions PIC wiki page link
  7. Identify next steps - see Project Objectives and deliverables from Project Scope


Supporting Documents

  1. Project Scope at http://gforge.hl7.org/gf/download/trackeritem/1463/7030/HL7PSSES_OnlinePresence_v2_approved.doc
  2. RTF version at http://gforge.hl7.org/gf/download/trackeritem/1463/7076/CCCCMMDDWGMinutes_v2.rtf.


Minutes/Conclusions Reached:

  1. Agenda review and approval - accepted
  2. Review and comment on 2010-03-16_Online_Presence_Call_Minutes - Lynn will add herself to the attendees list; approve by general consent. Bill/Dave, Freida abstain. Minutes accepted.
  3. Review Minutes template wiki draft and rtf version. Bill notes the Instructions in a different color on wiki, we should do the same in the RTF.
    • action: Lynn will Use the same font and color as the Project Scope Statement, to be consistent. 8 pt green italic.
    • Freida asked if we were not going to have the multiple sessions on the minutes, to keep it a separate attendance sheet. She has taken the separate attendance sheet and scanned it in, and hyperlinked from the minutes. If WG that are using the method where they have one attendance sheet/sign in sheet/record of attendees, and write their minutes consecutively with each session appended to another with notation for the different dates and quarters. Deviation from the template is certainly to be expected.
  4. RSS feed for wiki - any updates?
    • Action: Lynn will check into this before the next meeting.
  5. How-to manual for migrating minutes from wiki to web site.
    • Action: Lynn will create a draft for the co-chair handbook.
  6. Recap co-chair handbook change suggestions PIC wiki page link
    • use the modal verb language in our suggestions
    • Rationale:
      1. shall be in a location where they are not changeable by others;
      2. shall be in a location where non-regular participants can find them (consistent place between all work groups);
      3. minutes are the official documentation of the activities of HL7 and ANSI audit processes will need to have access to them, a formal location.
  7. Identify next steps - see Project Objectives and deliverables from Project Scope
    • Introducing the new template for minutes: before or at the WGM? Before the WGM so users can beta-test the template at the May WGM and solicit input before the update of the cochair handbook. Guidance on using the template? Handouts at the cochairs dinner/meeting note when the minutes must be completed by, where to post, etc. Plug in to the template itself; this is a beta test, occurs in these two forms (RTF and Wiki), upload to web site when approved, feedback at xyz link. Add standard cover page with the instructions, including moving wiki minutes to web site. Check with HQ staff on getting into the cochair handouts.
  8. Adjourned 3:41 PM EDT.
Actions:
  • Lynn will update the rtf template instructions to use the same font and color as the Project Scope Statement, to be consistent. 8 pt green italic.
  • Action: Lynn will check into how the wiki minutes look on an RSS feed before the next meeting.
  • Action: Lynn will create a draft How-to manual for migrating minutes from wiki to web site for the co-chair handbook for the next meeting. This will be added with the standard cover page with the instructions, including moving wiki minutes to web site. *Lynn will Check with HQ staff on getting into the cochair handouts before the WGM.
Next Meeting/Preliminary Agenda Items
  • Next meeting April 13.
  • Review Cover page with instructions, how-to manual,
  • Prepare communication to cochairs.
Retrieved from "https://wiki.hl7.org/w/index.php?title=2010-03-30_Online_Presence_Call_Minutes&oldid=37930"