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Difference between revisions of "2010-06-29 Online Presence Call Minutes"

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m (Protected "2010-06-29 Online Presence Call Minutes" ([edit=autoconfirmed] (indefinite) [move=sysop] (indefinite)))
 
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'''Location: dial 770-657-9270 and enter pass code 988978#, GoToMeeting ID: 733-885-482 '''
 
'''Location: dial 770-657-9270 and enter pass code 988978#, GoToMeeting ID: 733-885-482 '''
 
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| ||Andy Stechishin||Tooling co-chair  
 
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'''Agenda Topics''' <br/>
 
'''Agenda Topics''' <br/>
 
#Agenda review and approval  
 
#Agenda review and approval  
−
#Approve previous meeting minutes from [[2010-04-27 Online Presence Call Minutes]]
+
#Approve previous meeting minutes from [[2010-06-15 Online Presence Call Minutes]]
 
#Agenda items from last meeting
 
#Agenda items from last meeting
−
#*create wiki page/ update HL7 Wiki Help page for instructions;
+
#*Page protection behavior - review progress
−
#*revisit objective on archiving wiki pages to create instructions for that as well.
+
#*Wiki [[Meeting Minutes template help|help page]] and [[Meeting Minutes template|instructions review ]]
−
#Review feedback from WGM
+
#Action Items update
−
#*Minutes on Wiki can now be 'protected'
+
#* Lynn can create a non-sysop user and work with Mike on behavior to report back next meeting.
−
#*Wiki template use instructions from Woody
+
#*Lynn will update wiki template with instructions similar to the MnM example and notify group to discuss at next meeting.
−
#*Best Practices, Style guides and templates
+
#*Lynn will attend the next PIC call on June 24th to bring to their attention the best practices reference on both web page and wiki.
−
#**[[:Category:BestPractices|Best Practices]]
+
#*Ken will draft the response to the TSC.
−
#**[[:Category:StyleGuides| Style Guides & Templates]]
+
#*Lynn will ask Mike if there's an easy way to look in the database to see if user emails are duplicated or some other method to determine duplicates.
−
#Response to TSC
+
#*Dave to ask Karen where VenueGen demo for July Board Meeting is at, and what the Board is expecting of ES, and report back to ES listserv, and during next week's ES call.
−
#Online collaboration software.
 
  
 
'''Supporting Documents'''<br/>
 
'''Supporting Documents'''<br/>
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'''Minutes/Conclusions Reached:'''<br/>
 
'''Minutes/Conclusions Reached:'''<br/>
 
#Agenda review and approval  
 
#Agenda review and approval  
−
#*Dave asked if we have an action item from Monday night at May WGM... Ken thinks we need to respond to let them know where we now stand.  Add to end of agenda.
+
#*correction with Freida's association with PS not ES. Approved by general consent.
−
#*Bill asks if the online collaboration software is part of ES/Online Presence or Innovations effort. Add to end of agenda.
+
#Approve previous meeting minutes from [[2010-06-15 Online Presence Call Minutes]] - unanimously approved
−
#*agenda accepted.
 
−
#Approve previous meeting minutes from [[2010-04-27 Online Presence Call Minutes]] unanimously approved
 
 
#Agenda items from last meeting
 
#Agenda items from last meeting
−
#*create wiki page/ update HL7 Wiki Help page for instructions;
+
#*Page protection behavior - review progress
−
#**Create a separate page with text from the instructions on the RTF file.
+
#*Wiki [[Meeting Minutes template help|help page]] and [[Meeting Minutes template|instructions review]]
−
#*revisit objective on archiving wiki pages to create instructions for that as well.
+
#**based on page protection behavior problems and may have to circle back on wiki extraction of minutes to post to the web site.
−
#**if archiving is only to move meeting minutes out of regular 'space', the page protection should suffice.  If someone wishes to shut down a wiki we can archive it.  If it's IP from developing a standard it shouldn't be out there in the first place.
+
#Action Items update
−
#Review feedback from WGM
+
#* Lynn can create a non-sysop user and work with Mike on behavior to report back next meeting.
−
#*Minutes on Wiki can now be 'protected'
+
#**Turning on protect doesn't actually lock the page. Ken suggested we send notice back to the cochairs to ask if any of them know how it can be accomplished.  ACTION ITEM: Ken will craft that note and send it out.
−
#**Lynn is able to edit but doesn't know if she is a sysop.  Ken is a sysop.
+
#**If others e.g. Rene Spronk knew how this could be done, they might respond.  If we wished to reschedule the Online Presence meeting to accommodate a European attendee's schedule, it might work better for PIC participation as well, as the PIC co-chairs also found this time inconvenient. The next ES OP call is July 13th, and Ken notes that 9 am would work for him.
−
#**Lynn can create a non-sysop user and work with Mike on behavior. ACTION ITEM: Lynn will report back.
+
#*Lynn will update [[Meeting Minutes template|wiki template]] with instructions similar to the MnM example and notify group to discuss at next meeting.  
−
#**Ken suggests limiting sysops to cochairs and staff only
+
#*Lynn will attend the next PIC call on June 24th to bring to their attention the best practices reference on both web page and wiki.
−
#**Reviewed user pages with content vs. empty. Can we find out the sysops who don't have user information on their user page, so we can track what they're doing?
+
#**PIC call did not discuss due to overloaded agenda; will discuss at their next meeting July 8.
−
#**If only sysops can modify a protected page and we can make that work properly it will serve our purposes.
+
#*Ken will draft the response to the TSC.  
−
#*Wiki template use instructions from Woody
+
#**Ken will address locking behavior as in the above action item. On the July 12 TSC call he will address the difficulties with the locking mechanism as well. He cannot attend the call on the 12th so Lynn will describe the progress and if we receive any responses.
−
#**Agreed that it would be a good idea, allow people to use categories if people want to use them but they don't need to.
+
#*Lynn will ask Mike if there's an easy way to look in the database to see if user emails are duplicated or some other method to determine duplicates.
−
#**can describe it as 'if your wg uses categories to organize minutes' or description of the use of include of other wiki pages for logistics reference.
+
#**Mike said that after the membership module launch he'd be able to look at it.  
−
#**look at updates Lynn makes on the next call.
+
#*Dave to ask Karen where VenueGen demo for July Board Meeting is at, and what the Board is expecting of ES, and report back to ES listserv, and during next week's ES call.  
−
#*Best Practices, Style guides and templates
+
#**Ken asked Bill to report back on how the VenueGen demo works for the Board meeting on the July 12th call.
−
#**[[:Category:BestPractices|Best Practices]]  
+
#**Bill notes they were to download the 30 day trial and try it.
−
#**:notation of how to use wiki for minutes or rtf for minutes could go on these pages.
+
#**Dave notes that there is no expectation of ES to do anything. Board members were asked to create avatars and profiles for the trial.  
−
#**:work with PIC on best practices reference; their next call is the 24th. ACTION ITEM.
+
#Adjourned 2010-06-29 3:50PM EDT
−
#**[[:Category:StyleGuides| Style Guides & Templates]]
 
−
#Response to TSC
 
−
#*Need to let them know we 'heard' them.  Work in progress to freeze (protect) the page - need to know that before we send them something.  We modified the principles slightly to allow wiki for minutes, to meet the intent of the principles.
 
−
#*How to distribute?  e-News, or have TSC discuss and send out with Update from the TSC. Bring to TSC. ACTION ITEM: Ken will draft the response to the TSC.
 
−
#Wiki user pages have duplicate names on them, Ken and Bill have 2, Kevin Coonan has three entries. Red or Blue in user list does not depend on whose email is validated but whether you've created a user page.
 
−
#*Is there a way to put a watch on the users to figure out which one people are using and delete the other?
 
−
#*How big is the problem?  How many duplicates are there?  Look in the database to see if user emails are duplicated. ACTION ITEM: Lynn will ask Mike if there's an easy way to do that.  Then we can send an email to the folks to alert them they have multiple ids and which do they want to get rid of. People may not have realized they already had a user id and signed up for another.
 
−
#Online collaboration software.
 
−
#*Innovations group - wanted a Pligg demo. Bill brought to ES, Mike investigated and talked to VA folks about making this work. VA once used it and then abandoned it.  Might work for brainstorming but not going forward from the idea generation stage.  Mike's evaluation is that ES and especially he cannot take it forward with the other development milestones on the ES timeline.  May be that Ken Lunn will have to host it.  
 
−
#**Pligg effort not part of Online Presence.
 
−
#*VenueGen suggested by Ed should also be considered. We don't know who is working on this, to get it set up for the Board meeting.  Maybe it's a Board project?  That does not come to the TSC. If it is having ES cosponsor it as a project but it has not been brought to ES. ACTION ITEM:Dave to ask Karen where this is at and what the Board is expecting of us.
 
−
#*Dave notes that Patrick asked during the ES meeting in Rio what the requirements or reasons for doing this, what problems are they trying to solve.  Anticipated Charlie was going to push back on Ed regarding going forward on this but Charlie did not push back and Ed continued forward.  Ed did not make a motion; he asked that unless he heard otherwise he would send around the details of setting up each members' avatar. Ed noted their requirement was to set up three pictures of themselves. Bill notes that the minutes report the monthly cost but no motion made to proceed. Dave will also ask Karen if this is a project, and what involvement (if any) from ES is expected?
 
−
#*Discussion of what the requirements should be, Ioana had added that HL7 needs to provide conference call services, but Lynn noted if revisiting what conference calling service we use may not be appropriate at this time. Dave will ask Karen if it's an ES issue and report back to ES listserv, and during next week's ES call.  
 
−
#Adjourned 4:12PM EDT
 
  
 
===Meeting Outcomes===
 
===Meeting Outcomes===
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| width="100%" align="left" style="background:#f0f0f0;"|'''Actions'''  
 
| width="100%" align="left" style="background:#f0f0f0;"|'''Actions'''  
−
* Lynn can create a non-sysop user and work with Mike on behavior to report back next meeting.
+
*Ken to email cochairs list on insufficient page protection behavior for wiki minutes.
−
*Lynn will update wiki template with instructions similar to the MnM example and notify group to discuss at next meeting.
 
−
*Lynn will attend the next PIC call on June 24th to bring to their attention the best practices reference on both web page and wiki.
 
−
*Ken will draft the response to the TSC.
 
−
*Lynn will ask Mike if there's an easy way to look in the database to see if user emails are duplicated or some other method to determine duplicates.
 
−
*Dave to ask Karen where VenueGen demo for July Board Meeting is at, and what the Board is expecting of ES, and report back to ES listserv, and during next week's ES call.
 
 
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|width="100%" |'''Next Meeting/Preliminary Agenda Items'''<br/>
 
|width="100%" |'''Next Meeting/Preliminary Agenda Items'''<br/>
−
*Page protection behavior
+
*Invite Rene Spronk to meeting on July 13th, and if he can attend, CHANGE TIME to 9am.
−
*Wiki help page and instructions review
 
 
|}
 
|}

Latest revision as of 16:53, 7 December 2010

ES OP Agenda/ Minutes

back to ES Online Presence

Meeting Information

HL7 ES Online Presence Project Meeting Minutes

Location: dial 770-657-9270 and enter pass code 988978#, GoToMeeting ID: 733-885-482

Date:2010-06-29
Time: 3 pm Eastern
Facilitator Lynn Laakso Note taker(s) Lynn Laakso
Attendee Name Affiliation
x Bill Braithwaite Anakam, ES
Josh Carmody HL7 Staff
regrets Freida Hall VA, PSC/PIC
x Dave Hamill HL7 HQ, ES
Mike Kingery HL7 HQ, ES
x Lynn Laakso HL7 HQ
Patrick Loyd GPInformatics, ES
x Ken McCaslin HL7 TSS SD
Andy Stechishin Tooling co-chair
Additional participants are WELCOME!
Quorum Requirements Met: yes/no

Agenda

Agenda Topics

  1. Agenda review and approval
  2. Approve previous meeting minutes from 2010-06-15 Online Presence Call Minutes
  3. Agenda items from last meeting
  4. Action Items update
    • Lynn can create a non-sysop user and work with Mike on behavior to report back next meeting.
    • Lynn will update wiki template with instructions similar to the MnM example and notify group to discuss at next meeting.
    • Lynn will attend the next PIC call on June 24th to bring to their attention the best practices reference on both web page and wiki.
    • Ken will draft the response to the TSC.
    • Lynn will ask Mike if there's an easy way to look in the database to see if user emails are duplicated or some other method to determine duplicates.
    • Dave to ask Karen where VenueGen demo for July Board Meeting is at, and what the Board is expecting of ES, and report back to ES listserv, and during next week's ES call.

Supporting Documents

Minutes

Minutes/Conclusions Reached:

  1. Agenda review and approval
    • correction with Freida's association with PS not ES. Approved by general consent.
  2. Approve previous meeting minutes from 2010-06-15 Online Presence Call Minutes - unanimously approved
  3. Agenda items from last meeting
    • Page protection behavior - review progress
    • Wiki help page and instructions review
      • based on page protection behavior problems and may have to circle back on wiki extraction of minutes to post to the web site.
  4. Action Items update
    • Lynn can create a non-sysop user and work with Mike on behavior to report back next meeting.
      • Turning on protect doesn't actually lock the page. Ken suggested we send notice back to the cochairs to ask if any of them know how it can be accomplished. ACTION ITEM: Ken will craft that note and send it out.
      • If others e.g. Rene Spronk knew how this could be done, they might respond. If we wished to reschedule the Online Presence meeting to accommodate a European attendee's schedule, it might work better for PIC participation as well, as the PIC co-chairs also found this time inconvenient. The next ES OP call is July 13th, and Ken notes that 9 am would work for him.
    • Lynn will update wiki template with instructions similar to the MnM example and notify group to discuss at next meeting.
    • Lynn will attend the next PIC call on June 24th to bring to their attention the best practices reference on both web page and wiki.
      • PIC call did not discuss due to overloaded agenda; will discuss at their next meeting July 8.
    • Ken will draft the response to the TSC.
      • Ken will address locking behavior as in the above action item. On the July 12 TSC call he will address the difficulties with the locking mechanism as well. He cannot attend the call on the 12th so Lynn will describe the progress and if we receive any responses.
    • Lynn will ask Mike if there's an easy way to look in the database to see if user emails are duplicated or some other method to determine duplicates.
      • Mike said that after the membership module launch he'd be able to look at it.
    • Dave to ask Karen where VenueGen demo for July Board Meeting is at, and what the Board is expecting of ES, and report back to ES listserv, and during next week's ES call.
      • Ken asked Bill to report back on how the VenueGen demo works for the Board meeting on the July 12th call.
      • Bill notes they were to download the 30 day trial and try it.
      • Dave notes that there is no expectation of ES to do anything. Board members were asked to create avatars and profiles for the trial.
  5. Adjourned 2010-06-29 3:50PM EDT

Meeting Outcomes

Actions
  • Ken to email cochairs list on insufficient page protection behavior for wiki minutes.
Next Meeting/Preliminary Agenda Items
  • Invite Rene Spronk to meeting on July 13th, and if he can attend, CHANGE TIME to 9am.
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