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Difference between revisions of "2010-06-29 Online Presence Call Minutes"

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m (Protected "2010-06-29 Online Presence Call Minutes" ([edit=autoconfirmed] (indefinite) [move=sysop] (indefinite)))
 
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==ES OP Agenda/ Minutes ==
  
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back to [[ES Online Presence]]
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==Minutes Template==
 
 
===Meeting Information===
 
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| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''HL7 <WG Name> <Project> Meeting Minutes''' <br/>
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| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''HL7 ES Online Presence Project Meeting Minutes''' <br/>
 
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'''Location: <conf call details | meeting room>'''
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'''Location: dial 770-657-9270 and enter pass code 988978#, GoToMeeting ID: 733-885-482 '''
 
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| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''Date: <CCYY-MM-DD>'''<br/> '''Time: <quarter | hh:mm-hh:mm am/pm Timezone>'''
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| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''Date:2010-06-29'''<br/> '''Time: 3 pm Eastern'''
 
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| width="10%" colspan="1" align="right"|'''Facilitator'''
 
| width="10%" colspan="1" align="right"|'''Facilitator'''
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| width="35%" colspan="1" align="left"|<Chair of Meeting>
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| width="40%" colspan="1" align="left"|Lynn Laakso
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| width="25%" colspan="1" align="right"|'''Note taker(s)'''
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| width="20%" colspan="1" align="right"|'''Note taker(s)'''
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| width="30%" colspan="1" align="left"|<Scribe of Meeting>
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| width="30%" colspan="1" align="left"|Lynn Laakso
 
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|[mark x if on the conference call, or regrets]
 
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| [In this section, list those on the conference call]
 
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| colspan="2"|[In this section, record attendee affiliation to identify preponderance of influence; indicate those guests that are not members of the WG.]
 
 
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|x||Bill Braithwaite||Anakam, ES
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| .|| .
 
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|colspan="2"| .
 
 
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| ||Josh Carmody||HL7 Staff
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|colspan="2"|.
 
 
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|regrets||Freida Hall||VA, PSC/PIC
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|x ||Dave Hamill||HL7 HQ, ES
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|||Mike Kingery||HL7 HQ, ES
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|x||Lynn Laakso||HL7 HQ
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| ||Patrick Loyd||GPInformatics, ES
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|x||Ken McCaslin||HL7 TSS SD
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| ||Andy Stechishin||Tooling co-chair
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| ||Additional participants are WELCOME!||
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===Agenda===
 
===Agenda===
 
'''Agenda Topics''' <br/>
 
'''Agenda Topics''' <br/>
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#Agenda review and approval
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#Agenda review and approval ''<font color="green"> (Suggestions or additions to and acceptance of agenda) </font>''
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#Approve previous meeting minutes from [[2010-06-15 Online Presence Call Minutes]]
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#Approve previous meeting minutes
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#Agenda items from last meeting
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# ''<font color="green"> (Other topics; e.g. ''if voting on ballot reconciliation item - see minutes)''</font>
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#*Page protection behavior - review progress
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#''<font color="green"> (If projects or other actions proposed for approval are on the agenda, they can be marked in bold and represented as) </font>
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#*Wiki [[Meeting Minutes template help|help page]] and [[Meeting Minutes template|instructions review ]]
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#*'''Motion:'''
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#Action Items update
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#* Lynn can create a non-sysop user and work with Mike on behavior to report back next meeting.
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#*Lynn will update wiki template with instructions similar to the MnM example and notify group to discuss at next meeting.
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#*Lynn will attend the next PIC call on June 24th to bring to their attention the best practices reference on both web page and wiki.
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#*Ken will draft the response to the TSC.
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#*Lynn will ask Mike if there's an easy way to look in the database to see if user emails are duplicated or some other method to determine duplicates.
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#*Dave to ask Karen where VenueGen demo for July Board Meeting is at, and what the Board is expecting of ES, and report back to ES listserv, and during next week's ES call.
  
 
'''Supporting Documents'''<br/>
 
'''Supporting Documents'''<br/>
 
<!-- *****  Delete instructions and add document names/links ON NEXT LINES *****-->
 
<!-- *****  Delete instructions and add document names/links ON NEXT LINES *****-->
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#''<font color="green"> List any/all documents to be provided at the meeting, including their URL if applicable. For a WGM, indicate if hardcopies will be supplied or attendees should print off copies themselves''</font>
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#
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===Minutes===
 
===Minutes===
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'''Minutes/Conclusions Reached:'''<br/>
 
'''Minutes/Conclusions Reached:'''<br/>
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#Agenda review and approval
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#''<font color="green">(Suggestions or additions to and acceptance of agenda)''</font>
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#*correction with Freida's association with PS not ES. Approved by general consent.
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#''<font color="green">(One efficient method used for meeting minutes is approval by general consent, of non-controversial topics like minutes when there are no corrections:  “You have received the minutes. Are there any corrections to the minutes? Hearing none, if there is no objection the minutes are approved as posted.”)''</font>
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#Approve previous meeting minutes from [[2010-06-15 Online Presence Call Minutes]] - unanimously approved
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#<font color="green">(Discussion on agenda topic 3; ''If voting on ballot reconciliation item:''</font><br/> Agenda business is ballot reconciliation? Yes / No <br/> Ballot reconciliation posted to ballot desktop? Yes / No <br/> If no, where is ballot reconciliation posted? ________________)<br/> '' if voting on ballot reconciliation, please indicate the votes are documented elsewhere, and note the item numbers from the spreadsheet, but you may document the actual vote tallies in the ballot reconciliation spreadsheet.''
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#Agenda items from last meeting
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#''<font color="green">Discussion on agenda topic 4;'' </font>'''Motion (if amended) can be retyped in bold.'''  Discussion on motion back to regular type. '''Vote on Motion in bold''' <font color="green"> Identify the vote distribution across affirmative, negative, or abstention; numbers in format “for/against/abstain”, or ‘unanimous’.</font>
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#*Page protection behavior - review progress
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#<font color="green">''Discussion on agenda topic 5; if no conclusion reached and issue tabled to next meeting, add to ‘next meeting’ items below.  If action items are identified, add to ‘Actions’ below.''</font>
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#*Wiki [[Meeting Minutes template help|help page]] and [[Meeting Minutes template|instructions review]]
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#Adjourned <hh:mm am/pm> <timezone>.
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#**based on page protection behavior problems and may have to circle back on wiki extraction of minutes to post to the web site.
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#Action Items update
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#* Lynn can create a non-sysop user and work with Mike on behavior to report back next meeting.
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#**Turning on protect doesn't actually lock the page. Ken suggested we send notice back to the cochairs to ask if any of them know how it can be accomplished. ACTION ITEM: Ken will craft that note and send it out.
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#**If others e.g. Rene Spronk knew how this could be done, they might respond. If we wished to reschedule the Online Presence meeting to accommodate a European attendee's schedule, it might work better for PIC participation as well, as the PIC co-chairs also found this time inconvenient. The next ES OP call is July 13th, and Ken notes that 9 am would work for him.
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#*Lynn will update [[Meeting Minutes template|wiki template]] with instructions similar to the MnM example and notify group to discuss at next meeting.
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#*Lynn will attend the next PIC call on June 24th to bring to their attention the best practices reference on both web page and wiki.
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#**PIC call did not discuss due to overloaded agenda; will discuss at their next meeting July 8.
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#*Ken will draft the response to the TSC.
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#**Ken will address locking behavior as in the above action item. On the July 12 TSC call he will address the difficulties with the locking mechanism as well. He cannot attend the call on the 12th so Lynn will describe the progress and if we receive any responses.
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#*Lynn will ask Mike if there's an easy way to look in the database to see if user emails are duplicated or some other method to determine duplicates.
 +
#**Mike said that after the membership module launch he'd be able to look at it.
 +
#*Dave to ask Karen where VenueGen demo for July Board Meeting is at, and what the Board is expecting of ES, and report back to ES listserv, and during next week's ES call.
 +
#**Ken asked Bill to report back on how the VenueGen demo works for the Board meeting on the July 12th call. 
 +
#**Bill notes they were to download the 30 day trial and try it.   
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#**Dave notes that there is no expectation of ES to do anything. Board members were asked to create avatars and profiles for the trial.  
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#Adjourned 2010-06-29 3:50PM EDT
  
 
===Meeting Outcomes===
 
===Meeting Outcomes===
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*Ken to email cochairs list on insufficient page protection behavior for wiki minutes.
 
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|width="100%" |'''Next Meeting/Preliminary Agenda Items'''<br/>
 
|width="100%" |'''Next Meeting/Preliminary Agenda Items'''<br/>
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*Invite Rene Spronk to meeting on July 13th, and if he can attend, CHANGE TIME to 9am.
 
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Latest revision as of 16:53, 7 December 2010

ES OP Agenda/ Minutes

back to ES Online Presence

Meeting Information

HL7 ES Online Presence Project Meeting Minutes

Location: dial 770-657-9270 and enter pass code 988978#, GoToMeeting ID: 733-885-482

Date:2010-06-29
Time: 3 pm Eastern
Facilitator Lynn Laakso Note taker(s) Lynn Laakso
Attendee Name Affiliation
x Bill Braithwaite Anakam, ES
Josh Carmody HL7 Staff
regrets Freida Hall VA, PSC/PIC
x Dave Hamill HL7 HQ, ES
Mike Kingery HL7 HQ, ES
x Lynn Laakso HL7 HQ
Patrick Loyd GPInformatics, ES
x Ken McCaslin HL7 TSS SD
Andy Stechishin Tooling co-chair
Additional participants are WELCOME!
Quorum Requirements Met: yes/no

Agenda

Agenda Topics

  1. Agenda review and approval
  2. Approve previous meeting minutes from 2010-06-15 Online Presence Call Minutes
  3. Agenda items from last meeting
  4. Action Items update
    • Lynn can create a non-sysop user and work with Mike on behavior to report back next meeting.
    • Lynn will update wiki template with instructions similar to the MnM example and notify group to discuss at next meeting.
    • Lynn will attend the next PIC call on June 24th to bring to their attention the best practices reference on both web page and wiki.
    • Ken will draft the response to the TSC.
    • Lynn will ask Mike if there's an easy way to look in the database to see if user emails are duplicated or some other method to determine duplicates.
    • Dave to ask Karen where VenueGen demo for July Board Meeting is at, and what the Board is expecting of ES, and report back to ES listserv, and during next week's ES call.

Supporting Documents

Minutes

Minutes/Conclusions Reached:

  1. Agenda review and approval
    • correction with Freida's association with PS not ES. Approved by general consent.
  2. Approve previous meeting minutes from 2010-06-15 Online Presence Call Minutes - unanimously approved
  3. Agenda items from last meeting
    • Page protection behavior - review progress
    • Wiki help page and instructions review
      • based on page protection behavior problems and may have to circle back on wiki extraction of minutes to post to the web site.
  4. Action Items update
    • Lynn can create a non-sysop user and work with Mike on behavior to report back next meeting.
      • Turning on protect doesn't actually lock the page. Ken suggested we send notice back to the cochairs to ask if any of them know how it can be accomplished. ACTION ITEM: Ken will craft that note and send it out.
      • If others e.g. Rene Spronk knew how this could be done, they might respond. If we wished to reschedule the Online Presence meeting to accommodate a European attendee's schedule, it might work better for PIC participation as well, as the PIC co-chairs also found this time inconvenient. The next ES OP call is July 13th, and Ken notes that 9 am would work for him.
    • Lynn will update wiki template with instructions similar to the MnM example and notify group to discuss at next meeting.
    • Lynn will attend the next PIC call on June 24th to bring to their attention the best practices reference on both web page and wiki.
      • PIC call did not discuss due to overloaded agenda; will discuss at their next meeting July 8.
    • Ken will draft the response to the TSC.
      • Ken will address locking behavior as in the above action item. On the July 12 TSC call he will address the difficulties with the locking mechanism as well. He cannot attend the call on the 12th so Lynn will describe the progress and if we receive any responses.
    • Lynn will ask Mike if there's an easy way to look in the database to see if user emails are duplicated or some other method to determine duplicates.
      • Mike said that after the membership module launch he'd be able to look at it.
    • Dave to ask Karen where VenueGen demo for July Board Meeting is at, and what the Board is expecting of ES, and report back to ES listserv, and during next week's ES call.
      • Ken asked Bill to report back on how the VenueGen demo works for the Board meeting on the July 12th call.
      • Bill notes they were to download the 30 day trial and try it.
      • Dave notes that there is no expectation of ES to do anything. Board members were asked to create avatars and profiles for the trial.
  5. Adjourned 2010-06-29 3:50PM EDT

Meeting Outcomes

Actions
  • Ken to email cochairs list on insufficient page protection behavior for wiki minutes.
Next Meeting/Preliminary Agenda Items
  • Invite Rene Spronk to meeting on July 13th, and if he can attend, CHANGE TIME to 9am.
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