2011-09-14 PA WGM Minutes

Patient Administration Work Group Meeting - Wednesday September 14, 2011

Wednesday Q1

HL7 Patient Administration Meeting Minutes Location: Windsor East		Date: 2011-09-14 Time: Wednesday Q1
Facilitator	Jay Zimmerman	Note taker	Alex de Leon
Attendee	Name	Affiliation
X	Jay Zimmerman	Canada Infoway
X	Alex de Leon	Kaiser Permanente
X	Helen Drijfhout-Wisse	HL7 Netherlands
X	Barry Guinn	EPIC
X	Norman Doust	Doust Associates
Quorum Requirements Met (Chair + 4 members): Yes

Agenda

Agenda Topics

• Interdependent Registries
• V3 CMET Discussion

Supporting Documents

Minutes

Minutes/Conclusions Reached:

• v2.8 Proposals

The WG checked the v2 proposal database and found no new proposals to review.

• V3 Work - Scheduling Domain

The group then decided to address the V3 Work - Scheduling Domain agenda item. Discussion of the Patien Apointment Reminders proposal. This had to do with attempting to send appointment information via an SMS meessage (for mobile capabilities). The work group discussed the potential difficulties in sending a full appointment RMIM in an SMS message. The proposal has 2 different statements, one in which there is just a subset of information, the other refers to full appointment. The question came up as to what the minimum data set requirement is for appointment messages.There appears to be a disconnect on what the RMIM payload should be - either a subset or the full appointment RMIM The group reviewed the Hl7 v2.7 scheduling chapter (chapter 10), to find any references to SMS or mobile. The new S27 trigger event was reviewed as the lastest addition to the chapter which refers to "Broadcast Notification of Scheduled Appointments". This does not really seem to fit this use case. WG agrees that the proposal request for the ability to send an appointment reminder (notification) is a reasonable addition to the Scheduling Domain. However;

• there appears to be a need for a new application role other than 'Appointment Tracker' with less responsibilities
• appears to be a disconnect on what the RMIM payload should be - either a subset or the full appointment RMIM
• trigger event in V2.7 (S27) does not really fit this use case. It is a Broadcast Notification and time based trigger (not a point to point Notification and user based trigger as suggested.
• WG believes that should be "time-based" and not user based as suggested in the Proposed Changes

• Interdependent Registries

The WG addressed the interdependent registries need to fill roles to do the interim modelling and document creation for this efforts. Due to the retirement of Gregg Seppala and the limited availablility of the knowledgable resources (Ioana Singureanu), we would need a person resource who can make modifications to the artifacts using the particular necessary modeling tools. This may hinder work moving forward in this area.

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Meeting Outcomes

The WG requires clarification and feedback from the submitter on the noted points above. If the submitter wishes this content to be included in the January 2012 DSTU ballot, feedback will need to be received by Friday September 22, 2011. Conference calls will be scheduled to discuss the proposal.

Actions (Include Owner, Action Item, and due date) .

Next Meeting/Preliminary Agenda Items .

Wednesday Q2

HL7 Patient Administration Meeting Minutes Location: Suite Parlor # 1110, 1st Floor, Royal Palm Tower		Date: 2011-09-14 Time: Wednesday Q2
Facilitator	Jay Zimmerman	Note taker	Alex de Leon
Attendee	Name	Affiliation
X	Jay Zimmerman	Canada Infoway
X	Alex de Leon	Kaiser Permanente
X	Helen Drijfhout-Wisse	HL7 Netherlands
X	Barry Guinn	EPIC
X	Norman Doust	Doust Associates
Quorum Requirements Met (Chair + 4 members): Yes

Agenda

Agenda Topics

• V3 Work - Scheduling Domain

Supporting Documents

Minutes

Minutes/Conclusions Reached:
. .

• .
• .

. Motion made by: . Seconded by: . Discussion: . Vote (For/Against/Abstain): // .

Meeting Outcomes

Actions (Include Owner, Action Item, and due date) The charter will be updated by chair and submitted to the TSC for approval.

Next Meeting/Preliminary Agenda Items .

Wednesday Q3

HL7 Patient Administration Meeting Minutes Location: Suite Parlor # 1110, 1st Floor, Royal Palm Tower		Date: 2011-09-14 Time: Wednesday Q3
Facilitator	Jay Zimmerman	Note taker	Alex de Leon
Attendee	Name	Affiliation
X	Jay Zimmerman	Canada Infoway
X	Alex de Leon	Kaiser Permanente
X	Helen Drijfhout-Wisse	HL7 Netherlands
X	Barry Guinn	EPIC
X	Norman Doust	Doust Associates
Quorum Requirements Met (Chair + 4 members): Yes

Agenda

Agenda Topics

• Approve Orlando minutes
• Plan next meeting
• V3 Work - Harmonization proposals

Supporting Documents

Minutes

Minutes/Conclusions Reached:

The WG moved on to reconciling the v3 Encounters ballot (recon_v3_pa_r2_encounter_r1_d1_2011may.xlsx) .

Meeting Outcomes

Actions (Include Owner, Action Item, and due date) .

Next Meeting/Preliminary Agenda Items .

Wednesday Q4

HL7 Patient Administration Meeting Minutes Location: Suite Parlor # 1110, 1st Floor, Royal Palm Tower		Date: 2011-09-14 Time: Wednesday Q4
Facilitator	Jay Zimmerman	Note taker	Alex de Leon
Attendee	Name	Affiliation
X	Jay Zimmerman	Canada Infoway
X	Alex de Leon	Kaiser Permanente
X	Helen Drijfhout-Wisse	HL7 Netherlands
X	Barry Guinn	EPIC
X	Norman Doust	Doust Associates
X	Corinne Gower	HL7 New Zealand
Quorum Requirements Met (Chair + 4 members): Yes

Agenda

Agenda Topics

• V3 CMET Discussion

Supporting Documents

Minutes

Minutes/Conclusions Reached:

The WG moved on to reconciling the v3 Encounters ballot (recon_v3_pa_r2_encounter_r1_d1_2011may.xlsx) .

Meeting Outcomes

Actions (Include Owner, Action Item, and due date) In reconciling the v3 Encounter Ballot, it became apparent that the PA WG will need to work closely with the PC WG to harmonize the encounter models.

Next Meeting/Preliminary Agenda Items .

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