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Difference between revisions of "2010-04-27 Online Presence Call Minutes"

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(New page: {{subst::Meeting_Minutes_template}})
 
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==Minutes Template==
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back to [[ES_Online_Presence]]
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==Agenda/Minutes==
  
 
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| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''HL7 (WG Name or Project) Meeting Minutes''' <br/>
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| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''HL7 ES Online Presence Meeting ''' <br/>
 
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'''Location: (conf call details or meeting room)'''
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'''Location: dial 770-657-9270 and enter pass code 988978#, GoToMeeting ID: 733-885-482'''
 
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| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''Date: CCYY-MM-DD'''<br/> '''Time: (quarter or hh:mm-hh:mm am/pm Timezone)'''
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| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''Date: 2010-03-30'''<br/> '''Time: 3:00 PM EDT'''
 
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| width="10%" colspan="1" align="right"|'''Facilitator'''
 
| width="10%" colspan="1" align="right"|'''Facilitator'''
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| width="35%" colspan="1" align="left"|(Chair of Meeting)
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| width="35%" colspan="1" align="left"|Lynn Laakso
 
| width="25%" colspan="1" align="right"|'''Note taker(s)'''
 
| width="25%" colspan="1" align="right"|'''Note taker(s)'''
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| width="30%" colspan="1" align="left"|(Scribe of Meeting)
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| width="30%" colspan="1" align="left"|Lynn Laakso
 
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|'''Affiliation'''
 
|'''Affiliation'''
 
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|'''Email Address'''
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|[mark x if on the conference call, or regrets]
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|||Bill Braithwaite||Anakam, ES||bbraithwaite@anakam.com
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| [In this section, list those on the conference call]
 
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| [In this section, record attendee affiliation to identify preponderance of influence; indicate those guests that are not members of the WG.]
 
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|[List attendee’s email address to contact for questions]
 
 
|-
 
|-
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| .|| .|| .||.
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|regrets||Freida Hall||VA, ES||freida.hall@va.gov
 
|-
 
|-
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| .|| .|| .||.
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|x||Dave Hamill||HL7 HQ, ES||dhamill@hl7.org
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|-
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|x||Mike Kingery||HL7 HQ, ES||mkingery@hl7.org
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|-
 +
|x||Lynn Laakso||HL7 HQ||lynn@hl7.org
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|-
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|regrets||Patrick Loyd||GPInformatics, ES||patrick.loyd@gpinformatics.com
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|-
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|x||Ken McCaslin||HL7 TSS SD || Kenneth.H.McCaslin@QuestDiagnostics.com
 
|-
 
|-
 
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|colspan="4" style="background:#f0f0f0;"|
 
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|colspan="4" |'''Quorum Requirements (Co-chair +2 without preponderance of influence ) Met: '''(yes/No) <br/>
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|colspan="4" |'''Quorum Requirements (Co-chair +2 without preponderance of influence ) Met: '''no <br/>
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''quorum achieved as defined in the Work Group Decision Making Practices?''
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'''Agenda Topics''' <br/>
 
'''Agenda Topics''' <br/>
 
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#Agenda review and approval (Suggestions or additions to and acceptance of agenda)
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#Agenda review and approval  
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#Approve previous meeting minutes
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#Review and comment on [[2010-03-30_Online_Presence_Call_Minutes]]
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# (Other topics; e.g. ''if voting on ballot reconciliation item - see minutes)''
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#Review cover page and instructions for distribution at May WGM
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#(If projects or other actions proposed for approval are on the agenda, they can be marked in bold and represented as) '''Motion:'''
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#*[http://gforge.hl7.org/gf/download/trackeritem/1463/7076/CCCCMMDDWGMinutes_v2.rtf rtf version]
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#*How-to manual for migrating minutes from wiki to web site.
 +
#*[[Meeting_Minutes_template |Minutes template wiki draft]]
 +
#RSS feed for wiki updates
 +
#Recap co-chair handbook change suggestions [[PIC:COCHAIRS#Project_Requirements_Gathering|PIC wiki page link]]
 +
#Identify next steps - see Project Objectives and deliverables from [http://gforge.hl7.org/gf/download/trackeritem/1463/7030/HL7PSSES_OnlinePresence_v2_approved.doc Project Scope]
  
  
 
'''Supporting Documents'''<br/>
 
'''Supporting Documents'''<br/>
 
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#''List any/all documents to be provided at the meeting, including their URL if applicable. For a WGM, indicate if hardcopies will be supplied or attendees should print off copies themselves''
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<!--
−
 
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#Project Scope at http://gforge.hl7.org/gf/download/trackeritem/1463/7030/HL7PSSES_OnlinePresence_v2_approved.doc
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#  RTF version at http://gforge.hl7.org/gf/download/trackeritem/1463/7076/CCCCMMDDWGMinutes_v2.rtf.
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-->
 
<!---================================================================
 
<!---================================================================
 
|                                                                  |
 
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'''Minutes/Conclusions Reached:'''<br/>
 
'''Minutes/Conclusions Reached:'''<br/>
  
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#''(Suggestions or additions to and acceptance of agenda)''
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#Agenda review and approval - accepted
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#''(One efficient method used for meeting minutes is approval by general consent, of non-controversial topics like minutes when there are no corrections:  “You have received the minutes.  Are there any corrections to the minutes?  Hearing none, if there is no objection the minutes are approved as posted.”)''
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# no vote on minutes
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#(Discussion on agenda topic 3; ''If voting on ballot reconciliation item:''<br/> Agenda business is ballot reconciliation? Yes / No  <br/> Ballot reconciliation posted to ballot desktop? Yes / No <br/> If no, where is ballot reconciliation posted? ________________)<br/> '' if voting on ballot reconciliation, please indicate the votes are documented elsewhere, and note the item numbers from the spreadsheet, but you may document the actual vote tallies in the ballot reconciliation spreadsheet.''
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#Review cover page and instructions for distribution at May WGM
−
#''Discussion on agenda topic 4;'' '''Motion (if amended) can be retyped in bold.'''  Discussion on motion back to regular type. '''Vote on Motion in bold''' Identify the vote distribution across affirmative, negative, or abstention; numbers in format “for/against/abstain”, or ‘unanimous’.
+
#*Updated version sent to team via email. Prior [http://gforge.hl7.org/gf/download/trackeritem/1463/7076/CCCCMMDDWGMinutes_v2.rtf rtf version]
−
#Discussion on agenda topic 5; if no conclusion reached and issue tabled to next meeting, add to ‘next meeting’ items below.  If action items are identified, add to ‘Actions’ below.
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#*HL7 V2 datatypes uses YYYY not CCYY, no dashes in date
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#Adjourned hh:mm am/pm (timezone).
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#*'Work Group Acronym' has not been published; should there be one?
 +
#**Do we add to Online Presence, add to ES three-year plan, or pass to PIC? Let's ask PIC.
 +
#*How-to manual for migrating minutes from wiki to web site.
 +
#**Action Items for PIC
 +
#**Change square brackets in green text to parentheses
 +
#*[[Meeting_Minutes_template |Minutes template wiki draft]]
 +
#RSS feed for wiki updates
 +
#Recap co-chair handbook change suggestions [[PIC:COCHAIRS#Project_Requirements_Gathering|PIC wiki page link]]
 +
#Identify next steps - see Project Objectives and deliverables from [http://gforge.hl7.org/gf/download/trackeritem/1463/7030/HL7PSSES_OnlinePresence_v2_approved.doc Project Scope]
 +
#*Communication to the cochairs
 +
#**Review with TSC, Get on TSC Monday night agenda for pilot
 +
#**Is the PIC review of Co-chair handbook for release of updates at September WGM or for kickoff of review at September WGM? Add to action items.  
 +
#*Is a cover page needed for submission of a project scope statement? We don't need to ask for a cover page for the submission of minutes, but the cover page belongs on the template, as it should on the project scope statement.  
 +
 
 
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|                                                                |
 
===============================================================--->
 
===============================================================--->
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| '''Actions:''' <br>
−
| width="100%" align="left" style="background:#f0f0f0;"|'''Actions''' ''(Include Owner, Action Item, and due date)''<br/>
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*Lynn to check the DMP for the century-year representation and dashes between CCYY-MM-DD to YYYYMMDD changes to the DMP template consistent with V2 Datatypes DT and DTM.
−
* .
+
*Lynn to ask PIC about creating acronym key for Work Group Acronym.
 +
*Recommend to PIC to eliminate 'City' from WGM minutes suggested title and use dashes instead of spaces between words, formatting those values to be replaced to be surrounded by < >.
 +
*Find out if the PIC review of Co-chair handbook for release of updates at September WGM or for kickoff of review at September WGM for release by January WGM?
 +
*Lynn will ask to have it on the agenda for next Monday for review by the TSC.
 
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|width="100%" |'''Next Meeting/Preliminary Agenda Items'''<br/>
 
|width="100%" |'''Next Meeting/Preliminary Agenda Items'''<br/>
−
*.
+
*Review with TSC Monday 19 April
 +
*Review with ES next week Tuesday 20 April
 +
*Next meeting 27 April - Prepare/review presentation to cochairs at WGM
 
|}
 
|}

Revision as of 15:28, 27 April 2010

back to ES_Online_Presence

Agenda/Minutes

HL7 ES Online Presence Meeting

Location: dial 770-657-9270 and enter pass code 988978#, GoToMeeting ID: 733-885-482

Date: 2010-03-30
Time: 3:00 PM EDT
Facilitator Lynn Laakso Note taker(s) Lynn Laakso
Attendee Name Affiliation Email Address
Bill Braithwaite Anakam, ES bbraithwaite@anakam.com
regrets Freida Hall VA, ES freida.hall@va.gov
x Dave Hamill HL7 HQ, ES dhamill@hl7.org
x Mike Kingery HL7 HQ, ES mkingery@hl7.org
x Lynn Laakso HL7 HQ lynn@hl7.org
regrets Patrick Loyd GPInformatics, ES patrick.loyd@gpinformatics.com
x Ken McCaslin HL7 TSS SD Kenneth.H.McCaslin@QuestDiagnostics.com
Quorum Requirements (Co-chair +2 without preponderance of influence ) Met: no

Agenda Topics

  1. Agenda review and approval
  2. Review and comment on 2010-03-30_Online_Presence_Call_Minutes
  3. Review cover page and instructions for distribution at May WGM
  4. RSS feed for wiki updates
  5. Recap co-chair handbook change suggestions PIC wiki page link
  6. Identify next steps - see Project Objectives and deliverables from Project Scope


Supporting Documents

Minutes/Conclusions Reached:

  1. Agenda review and approval - accepted
  2. no vote on minutes
  3. Review cover page and instructions for distribution at May WGM
    • Updated version sent to team via email. Prior rtf version
    • HL7 V2 datatypes uses YYYY not CCYY, no dashes in date
    • 'Work Group Acronym' has not been published; should there be one?
      • Do we add to Online Presence, add to ES three-year plan, or pass to PIC? Let's ask PIC.
    • How-to manual for migrating minutes from wiki to web site.
      • Action Items for PIC
      • Change square brackets in green text to parentheses
    • Minutes template wiki draft
  4. RSS feed for wiki updates
  5. Recap co-chair handbook change suggestions PIC wiki page link
  6. Identify next steps - see Project Objectives and deliverables from Project Scope
    • Communication to the cochairs
      • Review with TSC, Get on TSC Monday night agenda for pilot
      • Is the PIC review of Co-chair handbook for release of updates at September WGM or for kickoff of review at September WGM? Add to action items.
    • Is a cover page needed for submission of a project scope statement? We don't need to ask for a cover page for the submission of minutes, but the cover page belongs on the template, as it should on the project scope statement.
Actions:
  • Lynn to check the DMP for the century-year representation and dashes between CCYY-MM-DD to YYYYMMDD changes to the DMP template consistent with V2 Datatypes DT and DTM.
  • Lynn to ask PIC about creating acronym key for Work Group Acronym.
  • Recommend to PIC to eliminate 'City' from WGM minutes suggested title and use dashes instead of spaces between words, formatting those values to be replaced to be surrounded by < >.
  • Find out if the PIC review of Co-chair handbook for release of updates at September WGM or for kickoff of review at September WGM for release by January WGM?
  • Lynn will ask to have it on the agenda for next Monday for review by the TSC.
Next Meeting/Preliminary Agenda Items
  • Review with TSC Monday 19 April
  • Review with ES next week Tuesday 20 April
  • Next meeting 27 April - Prepare/review presentation to cochairs at WGM
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