PIC:DMP

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Decision Making Practices Template Maintenance Project

Project Information

Insert project description here

The Project Scope Statement status is: In Development

Project Lead(s)

• Sandra Stuart(Sandra.stuart@kp.org)

Project Timeline

• Project Launch: Jan 2017
• Gather Requirements: tbd
• Update Template: tbd
• Approval: September 2017
• Release/Publication: Sept 2017 WGM

Project Working Documents

The Generic DMP Template is designed to be adopted with by workgroups that want to apply specific changes applicable to their group. This includes any closed membership workgroups.

DMP Template V4 - Draft with markup

The Work Group Default DMP is designed to be adopted as-is by any workgroup that does not need any changes. It is a constrained version of the Generic DMP Template.

Work Group Default DMP V4 - Draft with markup

Project Requirements Gathering

Instructions:

To add a requirement for consideration by the committee edit the WIKI directly yourself following the template provided or email the PIC List Service (pic@lists.hl7.org)

Requirement Template:

1. enter requirement
   • Source: enter your name and email address
   • Submitted on: enter the date of your submission
   • Committee Comments: leave blank
   • Status: Entered

Requirements:

1. Request (add complete description of requested change)
   • Source: (name and email address of person actually adding request)
   • Submitted on: (Date)
   • Committee Comments: (For PIC use)
   • Status: (For PIC use)
2. Request
   • Source:
   • Submitted on:
   • Committee Comments:
   • Status:
3. Request - typos when reviewing the DMP doc
   1. 8.1b says "to participant", should be "to participate"
   2. missing "]" on end of Quorum note in section 5s
   • Source: email from Rik Smithies
   • Submitted on: 9/22/2014
   • Committee Comments:
   • Status:
4. Request - extend the 3.2b copy to include electronic voting; Maybe this could be considered for the next version of the default.
   • in 3.2b we felt the need to extend the CS copy to include electronic voting. Otherwise it seems to imply that binding decisions can't be made except at meetings. We assumed that that was not the intent.
     1. a) Binding decisions can be made only at meetings with the required advance notification where quorum is met, or in accordance with the electronic voting provisions stipulated in section 7;
   • Source: email from Rik Smithies
   • Submitted on: 9/22/2014
   • Committee Comments:
   • Status:
5. Request:Add guidance for campaigning for Board on Work Group (WG) conference calls - leave up to WG to manage their process, but per the GOM, cannot campaign on WG listserve (06.01.02.04 Nomination and Election Process) but GOM is silent on conference calls
   • Source: Freida Hall from 2016-01-13 Nominations Meeting at January WGM
   • Submitted on: 2016-01-13
   • Committee Comments: leave blank
   • Status: Entered
6. Request:Change the last line of the header to capture the date the Work Group, Committee, etc. adopts their DMP <insert date DMP adopted by WG, Cmt., etc>, vs. listing the date of the DMP version; move the DMP version date/title to the footer, e.g. "DMP V4.0 Adopted May 26, 2014"
   • Source: Freida Hall
   • Submitted on: 2016-01-29
   • Committee Comments:
   • Status:
7. Request: Correct numbering under section 7, e.g. start with a)
   • Source: Freida Hall
   • Submitted on: 2016-01-29
   • Committee Comments:
   • Status: