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Difference between revisions of "Co-Chair Handbook Information"

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*[http://www.hl7.org/about/bylaws.cfm Bylaws]
 
*[http://www.hl7.org/about/bylaws.cfm Bylaws]
 
*[http://www.hl7.org/permalink/?GOM HL7 Governance and Operations Manual] (GOM)
 
*[http://www.hl7.org/permalink/?GOM HL7 Governance and Operations Manual] (GOM)
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{|cellspacing=0 cellpadding=2 border="1"
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| align="center" style="background:#f0f0f0;"|'''ITEM'''
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| align="center" style="background:#f0f0f0;"|'''Frequency'''
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| align="center" style="background:#f0f0f0;"|'''WG approval required'''
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| align="center" style="background:#f0f0f0;"|'''SD approval required'''
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| align="center" style="background:#f0f0f0;"|'''TSC approval required'''
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| align="center" style="background:#f0f0f0;"|'''Comment'''
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|-
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| M&C||Every 2 years||Yes||Yes*||No||At least every 2 years or more frequently as change happens.<br/> *If existing M&C is ratified without changes, notification to SD and HQ is sufficient; re-approval by SD not needed
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|-
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| SWOT||Every 3 years||Yes||No||No||At least every 3 years or more frequently as change happens.
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|-
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| DMP||Every 3 years||Yes||No||No||At least every 3 years or more frequently as change happens.
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|-
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| Project Scope Statement (PSS)||Once*||Yes||Yes||Yes||"If FHIR-related PSS, also needs FMG approval simultaneous with SD <br/> *Review and reapproval after 5 years"
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|-
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| PSS update for DSTU going Normative||Once||Yes||No||Yes||Triggers notification to ANSI; starts 18-month clock to ballot
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|-
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| NIB||Each cycle balloting||Yes||No||No||
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|-
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| Publication request||Once||Yes||No||Yes||For Normative, Informative, DSTU, or unballoted DSTU update
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|-
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| Withdrawal of balloted project||Once||Yes||No||Yes||
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|-
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| Close of project never balloted||Once||Yes||No||No||Notify PMO to close project
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|-
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| Errata publication||Once||Yes||No||No||Use publication request form and submit to the CTO (John Quinn) and Director of Technical Publications (Don Lloyd)
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|-
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|
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|}
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==Facilitator Responsibilities==
 
==Facilitator Responsibilities==

Revision as of 12:32, 15 May 2014

Co-Chair Welcome

Thanks so much for serving as an HL7 Co-Chair. We’ve created this wiki to make it easier to find items you may need. Over time we plan to add webinars to provide “on demand” instructions. We’ve included a link to the current Co-Chair Handbook in case you prefer a .pdf document. If you have not had a chance to attend the co-chair training at a Working Group Meeting, the New Co-Chair Training slideshow may be informative.
For suggestions on changes to the Co-Chair handbook, enter your suggestions at PIC:COCHAIRS using the template provided or email the PIC List Service (pic@lists.hl7.org)

Read Me

The HL7 Bylaws and GOM contain information for governance of the organization, but also contain guidance on Work Groups, balloting, etc., especially found in the Governance and Operations Manual (GOM).

  • The Bylaws is a static document and requires an administrative vote by HL7 membership to alter.
  • The GOM is a dynamic document; any HL7 member can suggest a change by emailing goc@hl7.org The GOM is updated three times per year.

HL7 Governance

ITEM Frequency WG approval required SD approval required TSC approval required Comment
M&C Every 2 years Yes Yes* No At least every 2 years or more frequently as change happens.
*If existing M&C is ratified without changes, notification to SD and HQ is sufficient; re-approval by SD not needed
SWOT Every 3 years Yes No No At least every 3 years or more frequently as change happens.
DMP Every 3 years Yes No No At least every 3 years or more frequently as change happens.
Project Scope Statement (PSS) Once* Yes Yes Yes "If FHIR-related PSS, also needs FMG approval simultaneous with SD
*Review and reapproval after 5 years"
PSS update for DSTU going Normative Once Yes No Yes Triggers notification to ANSI; starts 18-month clock to ballot
NIB Each cycle balloting Yes No No
Publication request Once Yes No Yes For Normative, Informative, DSTU, or unballoted DSTU update
Withdrawal of balloted project Once Yes No Yes
Close of project never balloted Once Yes No No Notify PMO to close project
Errata publication Once Yes No No Use publication request form and submit to the CTO (John Quinn) and Director of Technical Publications (Don Lloyd)


Facilitator Responsibilities

Cycle deadlines

Co-Chair calendar:

  • 2014-05-16 WGM room request deadline - see Request Form
  • 2014-05-18 New Project Scope deadline for 2014Sep ballot cycle (http://www.hl7.org/permalink/?ProjectScopeStatement)
  • 2014-05-23 Meeting minutes posting deadline (http://www.hl7.org/permalink/?UploadMinutes)
  • 2014-06-15 New date (was 6/22) Initial Harmonization Proposal Submissions due midnight Eastern
  • 2014-06-29 Notification of Intent to Ballot (NIB) Deadline (http://www.hl7.org/permalink/?NIB)
  • 2014-07-04 Post your WG agenda link on the WGM Information page
  • 2014-07-06 New date (was 7/13) Final Harmonization proposal submissions due midnight Eastern
  • 2014-07-18 WG co-chair nominations for 2014Sep close - see Co-Chair_Election_Schedule
  • 2014-07-15 to 2014-07-18Harmonization Conference Call (was Jul 22, 2014 to Jul 25, 2014)
  • 2014-07-27 Reconciliation deadline for ballot in 2014Sep, send notice to voters, and submit publication requests when ballots completed )
  • 2014-08-08 Ballot opens; Ballot pool signup closes BEFORE THE BALLOT OPENS
  • 2014-08-29 Deadline to request presentation at the cochairs dinner/meeting and provide draft presentation

Ongoing:

Resource Categories

Ballot Management

Project Management

Publishing

Work Group Management

Working Group Meeting (WGM) Management

Other




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