This wiki has undergone a migration to Confluence found Here
<meta name="googlebot" content="noindex">

Difference between revisions of "2010-04-27 Online Presence Call Minutes"

From HL7Wiki
Jump to navigation Jump to search
(New page: {{subst::Meeting_Minutes_template}})
 
 
(7 intermediate revisions by the same user not shown)
Line 1: Line 1:
 
<!-- LOOK FOR THE APPROPRIATE SECTION ****** TO ENTER INFORMATION-->
 
<!-- LOOK FOR THE APPROPRIATE SECTION ****** TO ENTER INFORMATION-->
−
==Minutes Template==
+
back to [[ES_Online_Presence]]
 +
==Agenda/Minutes==
  
 
{|border="1" cellpadding="2" cellspacing="0"  
 
{|border="1" cellpadding="2" cellspacing="0"  
Line 13: Line 14:
 
========================================================================--->
 
========================================================================--->
 
<!-- ********  CHANGE WG Name or Project ON NEXT LINE *******************-->
 
<!-- ********  CHANGE WG Name or Project ON NEXT LINE *******************-->
−
| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''HL7 (WG Name or Project) Meeting Minutes''' <br/>
+
| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''HL7 ES Online Presence Meeting ''' <br/>
 
<!-- ********  CHANGE conf call details or meeting room ON NEXT LINE*****-->
 
<!-- ********  CHANGE conf call details or meeting room ON NEXT LINE*****-->
−
'''Location: (conf call details or meeting room)'''
+
'''Location: dial 770-657-9270 and enter pass code 988978#, GoToMeeting ID: 733-885-482'''
 
<!-- ********  CHANGE Date and Time  ON NEXT LINE  **********************-->
 
<!-- ********  CHANGE Date and Time  ON NEXT LINE  **********************-->
−
| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''Date: CCYY-MM-DD'''<br/> '''Time: (quarter or hh:mm-hh:mm am/pm Timezone)'''
+
| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''Date: 2010-03-30'''<br/> '''Time: 3:00 PM EDT'''
 
|-
 
|-
 
<!-- ********  CHANGE chair and scribe ON NEXT LINE  ********************-->
 
<!-- ********  CHANGE chair and scribe ON NEXT LINE  ********************-->
 
| width="10%" colspan="1" align="right"|'''Facilitator'''
 
| width="10%" colspan="1" align="right"|'''Facilitator'''
−
| width="35%" colspan="1" align="left"|(Chair of Meeting)
+
| width="35%" colspan="1" align="left"|Lynn Laakso
 
| width="25%" colspan="1" align="right"|'''Note taker(s)'''
 
| width="25%" colspan="1" align="right"|'''Note taker(s)'''
−
| width="30%" colspan="1" align="left"|(Scribe of Meeting)
+
| width="30%" colspan="1" align="left"|Lynn Laakso
 
|-
 
|-
 
| border="4" cellpadding="1" colspan="4" style="background:#f0f0f0;"|
 
| border="4" cellpadding="1" colspan="4" style="background:#f0f0f0;"|
Line 31: Line 32:
 
|'''Affiliation'''
 
|'''Affiliation'''
 
|'''Email Address'''
 
|'''Email Address'''
−
|-style="font-style:italic; color:green;"
+
|-
 
<!---==============================================================================
 
<!---==============================================================================
 
|                                                                                |
 
|                                                                                |
Line 42: Line 43:
 
===============================================================================--->
 
===============================================================================--->
 
<!-- ****  Delete instructions and add attendee information on following lines *****-->
 
<!-- ****  Delete instructions and add attendee information on following lines *****-->
−
|[mark x if on the conference call, or regrets]
+
|x||Bill Braithwaite||Anakam, ES||bbraithwaite@anakam.com
−
| [In this section, list those on the conference call]
+
|-
−
| [In this section, record attendee affiliation to identify preponderance of influence; indicate those guests that are not members of the WG.]
+
|x ||Josh Carmody||HL7 Staff|| joshua@hl7.org
−
|[List attendee’s email address to contact for questions]
+
|-
 +
|x ||Freida Hall||VA, ES||freida.hall@va.gov
 +
|-
 +
|x ||Dave Hamill||HL7 HQ, ES||dhamill@hl7.org
 +
|-
 +
|x||Mike Kingery||HL7 HQ, ES||mkingery@hl7.org
 +
|-
 +
|x ||Lynn Laakso||HL7 HQ||lynn@hl7.org
 
|-
 
|-
−
| .|| .|| .||.
+
| ||Patrick Loyd||GPInformatics, ES||patrick.loyd@gpinformatics.com
 
|-
 
|-
−
| .|| .|| .||.
+
|x ||Ken McCaslin||HL7 TSS SD || Kenneth.H.McCaslin@QuestDiagnostics.com
 
|-
 
|-
−
|colspan="4" style="background:#f0f0f0;"|
+
|x ||Andy Stechishin||Tooling co-chair ||andy.stechishin@gmail.com
 +
|-|colspan="4" style="background:#f0f0f0;"|
 
|-
 
|-
 
<!-- *****  Delete instructions  and change quorum requirements ON NEXT LINE *****-->
 
<!-- *****  Delete instructions  and change quorum requirements ON NEXT LINE *****-->
−
|colspan="4" |'''Quorum Requirements (Co-chair +2 without preponderance of influence ) Met: '''(yes/No) <br/>
+
|colspan="4" |'''Quorum Requirements Met: '''yes <br/>
−
''quorum achieved as defined in the Work Group Decision Making Practices?''
+
 
 
|}
 
|}
 
<!---=======================================================
 
<!---=======================================================
Line 69: Line 78:
 
'''Agenda Topics''' <br/>
 
'''Agenda Topics''' <br/>
 
<!-- ***** Delete instructions and fill in agenda items ON NEXT LINES  ****-->
 
<!-- ***** Delete instructions and fill in agenda items ON NEXT LINES  ****-->
−
#Agenda review and approval (Suggestions or additions to and acceptance of agenda)
+
#Agenda review and approval  
−
#Approve previous meeting minutes
+
#Review and comment on [[2010-04-13_Online_Presence_Call_Minutes]]
−
# (Other topics; e.g. ''if voting on ballot reconciliation item - see minutes)''
+
#Action item updates
−
#(If projects or other actions proposed for approval are on the agenda, they can be marked in bold and represented as) '''Motion:'''
+
#*Lynn to check the DMP for the century-year representation and dashes between CCYY-MM-DD to YYYYMMDD changes to the DMP template consistent with V2 Datatypes DT and DTM.
 +
#**Status: has generated a lot of discussion.  Any further feedback from us?
 +
#*Lynn to ask PIC about creating acronym key for Work Group Acronym.
 +
#**Made request.
 +
#*Recommend to PIC to eliminate 'City' from WGM minutes suggested title and use dashes instead of spaces between words, formatting those values to be replaced to be surrounded by <  >.
 +
#**Made Request
 +
#*Find out if the PIC review of Co-chair handbook for release of updates at September WGM or for kickoff of review at September WGM for release by January WGM?
 +
#**Did not yet find out.
 +
#*Lynn will ask to have it on the agenda for next Monday for review by the TSC.
 +
#**TSC Feedback received
 +
#Review feedback from the TSC
 +
#*Instructions on the use of email
 +
#*Parenthetical removal from Quorum Requirements
 +
#*Adoption Plan
 +
#*Monday night presentation
 +
#*Measurement for Work Group Health
 +
#Identify next steps - see Project Objectives and deliverables from [http://gforge.hl7.org/gf/download/trackeritem/1463/7030/HL7PSSES_OnlinePresence_v2_approved.doc Project Scope]
  
  
 
'''Supporting Documents'''<br/>
 
'''Supporting Documents'''<br/>
 
<!-- *****  Delete instructions and add document names/links ON NEXT LINES *****-->
 
<!-- *****  Delete instructions and add document names/links ON NEXT LINES *****-->
−
#''List any/all documents to be provided at the meeting, including their URL if applicable. For a WGM, indicate if hardcopies will be supplied or attendees should print off copies themselves''
+
#Project Scope at http://gforge.hl7.org/gf/download/trackeritem/1463/7030/HL7PSSES_OnlinePresence_v2_approved.doc
−
 
+
#  RTF version at http://gforge.hl7.org/gf/download/trackeritem/1463/7076/CCCCMMDDWGMinutes_v2.rtf.
 +
#Review cover page and instructions for distribution at May WGM
 +
#*[[Meeting_Minutes_template |Minutes template wiki draft]]
 +
-->
 
<!---================================================================
 
<!---================================================================
 
|                                                                  |
 
|                                                                  |
Line 91: Line 119:
  
 
'''Minutes/Conclusions Reached:'''<br/>
 
'''Minutes/Conclusions Reached:'''<br/>
 +
#Agenda approved
 +
#[[2010-04-13_Online_Presence_Call_Minutes]] approved by general consent
 +
#Action item updates
 +
#*Lynn to check the DMP for the century-year representation and dashes between CCYY-MM-DD to YYYYMMDD changes to the DMP template consistent with V2 Datatypes DT and DTM.
 +
#**Status: has generated a lot of discussion.  Any further feedback from us?
 +
#**No particular objections, as long as we maintain sort ability and human readability.
 +
#**Retract suggestion and change template back to existing PIC recommended format.
 +
#*Lynn to ask PIC about creating acronym key for Work Group Acronym.
 +
#**Made request.
 +
#*Recommend to PIC to eliminate 'City' from WGM minutes suggested title and use dashes instead of spaces between words, formatting those values to be replaced to be surrounded by <  >.
 +
#**Made Request
 +
#*Find out if the PIC review of Co-chair handbook for release of updates at September WGM or for kickoff of review at September WGM for release by January WGM?
 +
#**Ken reports Helen hopes to have a release available for peer review prior to October WGM and reconcile comments during WGM for publishing after the WGM.
 +
#Review feedback from the TSC
 +
#*Instructions on the use of email
 +
#**Collecting email addresses in the attendance roster is too much work.  Email addresses should not be posted on the wiki so they cannot screen scrape information off the page, or should be modified so that the emails are unusable as posted like omitting the @ sign in the email address. Should we indicate the email addresses are optional?  Ken had the sense there were people who would not use the field even if it were not expressed as optional. Need to correct guidance for posting on the wiki? They should just be directed to the listserv if they need to contact the members. It's helpful if you have a newbie. Mike suggests putting the listserv email address somewhere else on the document if someone wants to contact the group. The group decided to just remove the column.
 +
#*Parenthetical removal from Quorum Requirements
 +
#**The group agreed to remove the quorum requirements suggestion (co-chair plus 2 without preponderance of influence)
 +
#*Adoption Plan
 +
#**Socialize on Monday night, suggesting to use the document over the summer piloting so that any issues uncovered can be resolved by the October meeting, with the updated form to distribute at October meeting with the first Work Group Health metrics based on compliance with the template by January 2011.
 +
#*Monday night presentation
 +
#**wording changes, general cleanup
 +
#**create permalink for WikiMinutesTemplate
 +
#**create wiki page/ update HL7 Wiki Help page for instructions; revisit objective on archiving wiki pages to create instructions for that as well.
 +
#Identify next steps - wiki print format export instructions, archive objective.  No meeting May 11th for Online Presence but Electronic Services will have their meeting on May 4th.
 +
 +
Adjourned 4:00 PM EDT
  
−
#''(Suggestions or additions to and acceptance of agenda)''
 
−
#''(One efficient method used for meeting minutes is approval by general consent, of non-controversial topics like minutes when there are no corrections:  “You have received the minutes.  Are there any corrections to the minutes?  Hearing none, if there is no objection the minutes are approved as posted.”)''
 
−
#(Discussion on agenda topic 3; ''If voting on ballot reconciliation item:''<br/> Agenda business is ballot reconciliation? Yes / No  <br/> Ballot reconciliation posted to ballot desktop? Yes / No <br/> If no, where is ballot reconciliation posted? ________________)<br/> '' if voting on ballot reconciliation, please indicate the votes are documented elsewhere, and note the item numbers from the spreadsheet, but you may document the actual vote tallies in the ballot reconciliation spreadsheet.''
 
−
#''Discussion on agenda topic 4;'' '''Motion (if amended) can be retyped in bold.'''  Discussion on motion back to regular type.  '''Vote on Motion in bold''' Identify the vote distribution across affirmative, negative, or abstention; numbers in format “for/against/abstain”, or ‘unanimous’.
 
−
#Discussion on agenda topic 5; if no conclusion reached and issue tabled to next meeting, add to ‘next meeting’ items below.  If action items are identified, add to ‘Actions’ below.
 
−
#Adjourned hh:mm am/pm (timezone).
 
 
{|border="1" cellpadding="2" cellspacing="0"  
 
{|border="1" cellpadding="2" cellspacing="0"  
 
|-
 
|-
Line 109: Line 158:
 
|                                                                |
 
|                                                                |
 
===============================================================--->
 
===============================================================--->
−
 
+
| '''Actions:''' <br>
−
| width="100%" align="left" style="background:#f0f0f0;"|'''Actions''' ''(Include Owner, Action Item, and due date)''<br/>
+
*Lynn will send slides to Mary Ann at HQ
−
* .
+
*Lynn will send updated rtf to ES listserv for additional review prior to the WGM.
 
|-
 
|-
 
<!---=======================================================================
 
<!---=======================================================================
Line 124: Line 173:
  
 
|width="100%" |'''Next Meeting/Preliminary Agenda Items'''<br/>
 
|width="100%" |'''Next Meeting/Preliminary Agenda Items'''<br/>
−
*.
+
*wiki help page instructions for printing, pdf, look archive instructions
 +
 
 +
 
 
|}
 
|}

Latest revision as of 14:13, 16 June 2010

back to ES_Online_Presence

Agenda/Minutes

HL7 ES Online Presence Meeting

Location: dial 770-657-9270 and enter pass code 988978#, GoToMeeting ID: 733-885-482

Date: 2010-03-30
Time: 3:00 PM EDT
Facilitator Lynn Laakso Note taker(s) Lynn Laakso
Attendee Name Affiliation Email Address
x Bill Braithwaite Anakam, ES bbraithwaite@anakam.com
x Josh Carmody HL7 Staff joshua@hl7.org
x Freida Hall VA, ES freida.hall@va.gov
x Dave Hamill HL7 HQ, ES dhamill@hl7.org
x Mike Kingery HL7 HQ, ES mkingery@hl7.org
x Lynn Laakso HL7 HQ lynn@hl7.org
Patrick Loyd GPInformatics, ES patrick.loyd@gpinformatics.com
x Ken McCaslin HL7 TSS SD Kenneth.H.McCaslin@QuestDiagnostics.com
x Andy Stechishin Tooling co-chair andy.stechishin@gmail.com
Quorum Requirements Met: yes

Agenda Topics

  1. Agenda review and approval
  2. Review and comment on 2010-04-13_Online_Presence_Call_Minutes
  3. Action item updates
    • Lynn to check the DMP for the century-year representation and dashes between CCYY-MM-DD to YYYYMMDD changes to the DMP template consistent with V2 Datatypes DT and DTM.
      • Status: has generated a lot of discussion. Any further feedback from us?
    • Lynn to ask PIC about creating acronym key for Work Group Acronym.
      • Made request.
    • Recommend to PIC to eliminate 'City' from WGM minutes suggested title and use dashes instead of spaces between words, formatting those values to be replaced to be surrounded by < >.
      • Made Request
    • Find out if the PIC review of Co-chair handbook for release of updates at September WGM or for kickoff of review at September WGM for release by January WGM?
      • Did not yet find out.
    • Lynn will ask to have it on the agenda for next Monday for review by the TSC.
      • TSC Feedback received
  4. Review feedback from the TSC
    • Instructions on the use of email
    • Parenthetical removal from Quorum Requirements
    • Adoption Plan
    • Monday night presentation
    • Measurement for Work Group Health
  5. Identify next steps - see Project Objectives and deliverables from Project Scope


Supporting Documents

  1. Project Scope at http://gforge.hl7.org/gf/download/trackeritem/1463/7030/HL7PSSES_OnlinePresence_v2_approved.doc
  2. RTF version at http://gforge.hl7.org/gf/download/trackeritem/1463/7076/CCCCMMDDWGMinutes_v2.rtf.
  3. Review cover page and instructions for distribution at May WGM

-->

Minutes/Conclusions Reached:

  1. Agenda approved
  2. 2010-04-13_Online_Presence_Call_Minutes approved by general consent
  3. Action item updates
    • Lynn to check the DMP for the century-year representation and dashes between CCYY-MM-DD to YYYYMMDD changes to the DMP template consistent with V2 Datatypes DT and DTM.
      • Status: has generated a lot of discussion. Any further feedback from us?
      • No particular objections, as long as we maintain sort ability and human readability.
      • Retract suggestion and change template back to existing PIC recommended format.
    • Lynn to ask PIC about creating acronym key for Work Group Acronym.
      • Made request.
    • Recommend to PIC to eliminate 'City' from WGM minutes suggested title and use dashes instead of spaces between words, formatting those values to be replaced to be surrounded by < >.
      • Made Request
    • Find out if the PIC review of Co-chair handbook for release of updates at September WGM or for kickoff of review at September WGM for release by January WGM?
      • Ken reports Helen hopes to have a release available for peer review prior to October WGM and reconcile comments during WGM for publishing after the WGM.
  4. Review feedback from the TSC
    • Instructions on the use of email
      • Collecting email addresses in the attendance roster is too much work. Email addresses should not be posted on the wiki so they cannot screen scrape information off the page, or should be modified so that the emails are unusable as posted like omitting the @ sign in the email address. Should we indicate the email addresses are optional? Ken had the sense there were people who would not use the field even if it were not expressed as optional. Need to correct guidance for posting on the wiki? They should just be directed to the listserv if they need to contact the members. It's helpful if you have a newbie. Mike suggests putting the listserv email address somewhere else on the document if someone wants to contact the group. The group decided to just remove the column.
    • Parenthetical removal from Quorum Requirements
      • The group agreed to remove the quorum requirements suggestion (co-chair plus 2 without preponderance of influence)
    • Adoption Plan
      • Socialize on Monday night, suggesting to use the document over the summer piloting so that any issues uncovered can be resolved by the October meeting, with the updated form to distribute at October meeting with the first Work Group Health metrics based on compliance with the template by January 2011.
    • Monday night presentation
      • wording changes, general cleanup
      • create permalink for WikiMinutesTemplate
      • create wiki page/ update HL7 Wiki Help page for instructions; revisit objective on archiving wiki pages to create instructions for that as well.
  5. Identify next steps - wiki print format export instructions, archive objective. No meeting May 11th for Online Presence but Electronic Services will have their meeting on May 4th.

Adjourned 4:00 PM EDT

Actions:
  • Lynn will send slides to Mary Ann at HQ
  • Lynn will send updated rtf to ES listserv for additional review prior to the WGM.
Next Meeting/Preliminary Agenda Items
  • wiki help page instructions for printing, pdf, look archive instructions


Retrieved from "https://wiki.hl7.org/w/index.php?title=2010-04-27_Online_Presence_Call_Minutes&oldid=37989"