2010-04-27 Online Presence Call Minutes

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Agenda/Minutes

HL7 ES Online Presence Meeting Location: dial 770-657-9270 and enter pass code 988978#, GoToMeeting ID: 733-885-482		Date: 2010-03-30 Time: 3:00 PM EDT
Facilitator	Lynn Laakso	Note taker(s)	Lynn Laakso
Attendee	Name	Affiliation	Email Address
x	Bill Braithwaite	Anakam, ES	bbraithwaite@anakam.com
x	Josh Carmody	HL7 Staff	joshua@hl7.org
x	Freida Hall	VA, ES	freida.hall@va.gov
x	Dave Hamill	HL7 HQ, ES	dhamill@hl7.org
x	Mike Kingery	HL7 HQ, ES	mkingery@hl7.org
x	Lynn Laakso	HL7 HQ	lynn@hl7.org
	Patrick Loyd	GPInformatics, ES	patrick.loyd@gpinformatics.com
x	Ken McCaslin	HL7 TSS SD	Kenneth.H.McCaslin@QuestDiagnostics.com
x	Andy Stechishin	Tooling co-chair	andy.stechishin@gmail.com
Quorum Requirements Met: yes

Agenda Topics

1. Agenda review and approval
2. Review and comment on 2010-04-13_Online_Presence_Call_Minutes
3. Action item updates
   • Lynn to check the DMP for the century-year representation and dashes between CCYY-MM-DD to YYYYMMDD changes to the DMP template consistent with V2 Datatypes DT and DTM.
     • Status: has generated a lot of discussion. Any further feedback from us?
   • Lynn to ask PIC about creating acronym key for Work Group Acronym.
     • Made request.
   • Recommend to PIC to eliminate 'City' from WGM minutes suggested title and use dashes instead of spaces between words, formatting those values to be replaced to be surrounded by < >.
     • Made Request
   • Find out if the PIC review of Co-chair handbook for release of updates at September WGM or for kickoff of review at September WGM for release by January WGM?
     • Did not yet find out.
   • Lynn will ask to have it on the agenda for next Monday for review by the TSC.
     • TSC Feedback received
4. Review feedback from the TSC
   • Instructions on the use of email
   • Parenthetical removal from Quorum Requirements
   • Adoption Plan
   • Monday night presentation
   • Measurement for Work Group Health
5. Identify next steps - see Project Objectives and deliverables from Project Scope

Supporting Documents

1. Project Scope at http://gforge.hl7.org/gf/download/trackeritem/1463/7030/HL7PSSES_OnlinePresence_v2_approved.doc
2. RTF version at http://gforge.hl7.org/gf/download/trackeritem/1463/7076/CCCCMMDDWGMinutes_v2.rtf.
3. Review cover page and instructions for distribution at May WGM
   • Minutes template wiki draft

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Minutes/Conclusions Reached:

1. Agenda approved
2. 2010-04-13_Online_Presence_Call_Minutes approved by general consent
3. Action item updates
   • Lynn to check the DMP for the century-year representation and dashes between CCYY-MM-DD to YYYYMMDD changes to the DMP template consistent with V2 Datatypes DT and DTM.
     • Status: has generated a lot of discussion. Any further feedback from us?
     • No particular objections, as long as we maintain sort ability and human readability.
     • Retract suggestion and change template back to existing PIC recommended format.
   • Lynn to ask PIC about creating acronym key for Work Group Acronym.
     • Made request.
   • Recommend to PIC to eliminate 'City' from WGM minutes suggested title and use dashes instead of spaces between words, formatting those values to be replaced to be surrounded by < >.
     • Made Request
   • Find out if the PIC review of Co-chair handbook for release of updates at September WGM or for kickoff of review at September WGM for release by January WGM?
     • Ken reports Helen hopes to have a release available for peer review prior to October WGM and reconcile comments during WGM for publishing after the WGM.
4. Review feedback from the TSC
   • Instructions on the use of email
     • Collecting email addresses in the attendance roster is too much work. Email addresses should not be posted on the wiki so they cannot screen scrape information off the page, or should be modified so that the emails are unusable as posted like omitting the @ sign in the email address. Should we indicate the email addresses are optional? Ken had the sense there were people who would not use the field even if it were not expressed as optional. Need to correct guidance for posting on the wiki? They should just be directed to the listserv if they need to contact the members. It's helpful if you have a newbie. Mike suggests putting the listserv email address somewhere else on the document if someone wants to contact the group. The group decided to just remove the column.
   • Parenthetical removal from Quorum Requirements
     • The group agreed to remove the quorum requirements suggestion (co-chair plus 2 without preponderance of influence)
   • Adoption Plan
     • Socialize on Monday night, suggesting to use the document over the summer piloting so that any issues uncovered can be resolved by the October meeting, with the updated form to distribute at October meeting with the first Work Group Health metrics based on compliance with the template by January 2011.
   • Monday night presentation
     • wording changes, general cleanup
     • create permalink for WikiMinutesTemplate
     • create wiki page/ update HL7 Wiki Help page for instructions; revisit objective on archiving wiki pages to create instructions for that as well.
5. Identify next steps - wiki print format export instructions, archive objective. No meeting May 11th for Online Presence but Electronic Services will have their meeting on May 4th.

Adjourned 4:00 PM EDT

Actions: Lynn will send slides to Mary Ann at HQ Lynn will send updated rtf to ES listserv for additional review prior to the WGM.

Next Meeting/Preliminary Agenda Items wiki help page instructions for printing, pdf, look archive instructions