March 23rd CBCC Conference Call

Attendees

• Tabitha Albertson
• Tom Bonina
• Bill Braithwaite
• Steven Connolly
• Mike Davis Security Co-chair
• Allen Hobbs
• Don Jorgenson
• John Moehrke Security Co-chair
• Milan Petkovic
• Pat Pyette
• Scott Robertson
• Ioana Singureanu
• David Staggs
• Richard Thoreson CBCC Co-chair
• Serafina Versaggi scribe
• Craig Winter

Agenda

1. (5 min) Roll Call, Minutes approved from March 16th meeting during previous Security hour & Call for Additional Agenda Items
2. (55 min) Review outstanding ballot reconciliation comments from the CDA R2 Implementation Guide for Consent Directives.

Announcements

• Richard Thoreson will be running for re-election for CBCC Co-chair in May, but his nomination was not provided to H7 Headquarters before the cutoff. Richard intends to run as a write-in candidate and will be sending a message to the CBCC listserv announcing his intentions in early May.

Minutes

2. Resolutions

The Security Work Group will provide a forum during the May HL7 Working Group Meeting in Rio de Janeiro to represent the CBCC WG to hear South American(and other attendee) concerns related to Security and Privacy.

3. Updates/Discussion

Pat Pyette raised a question regarding the CBCC Conference call held on 17 March 2010

• Last week, an email was sent to the CBCC WG announcing the election of an interim co-chair for CBCC. This was somewhat confusing. Pat wondered, what was the mechanism for this election as well as the process for electing interim co-chairs? Another question is what is the breadth of the interim co-chair’s power and how long will this term last?
• Richard: Apparently Max Walker called the meeting to decide who would chair the CBCC WG during the May meeting to be held in Rio de Janeiro since none of the co-chairs are able to attend. The minutes from that meeting indicate that David Rowed was selected to serve as co-chair for the Rio meeting.
  • Richard was also puzzled by the announcement and was not able to attend that call.
  • Richard's understanding is that Max checked with Headquarters and was told that there was a process by which a proxy could be selected to serve as interim co-chair for the Rio meeting. Since that meeting, the selection of David has been reported to Headquarters.
  • Today, however, Richard received an email from Linda Jenkins stating that nominations for co-chairs have already taken place and David’s name would not appear on the ballot so it seems there is a bit of confusion within Headquarters as to what the intent of that election was as well. To complicate matters, Richard's seat is up for re-election in May, and he did not get his name into the ballot process in time to appear on the ballot either and his seat is up for re-election in May. Therefore, Richard will have to send a message to the CBCC list indicating his intention to run with a statement that votes for him will have to be write-in.
• Ioana: The question is, can in interim co-chair be elected without a quorum and with that person and two persons on the call? The process for selecting David as “interim co-chair” was not followed since there wasn’t quorum during the call of 17 March.
• John: So was the intention to ensure there was a CBCC presence at the CBCC meeting?
• Richard: I had suggested that given the lack of co-chair attendance that our work group would not meet this cycle, but Max felt compelled to hold a meeting.
• John: I suspect the intent is that the point was to hold a CBCC meeting to provide a forum for hearing that region’s Privacy concerns, and if that is the case, I would rather see this handled differently that the way it was handled.
• If the intent of the meeting was to ensure there would be a proxy co-chair to represent CBCC at the Rio meeting, the work group has no issues. The group simply would like clarification about the mechanism of the meeting and what are the implications of the outcome given that it was reported that an interim co-chair was elected.
• Ioana: The selection of a proxy co-chair is not in our work group’s decision making practices, although this can be amended at any time. But according to our decision making practices, the meeting of 17 March did not meet quorum requirements and the nomination was not announced. The question is, will anyone on this call be at the Rio meeting, because it makes sense to have someone who is familiar with our work to be in attendance. While Dr. Rowed is very capable, I’m not sure he will be able to answer any questions that may be raised. In addition, it has been reported to HQ that an interim co-chair has been elected, not that a proxy co-chair has been appointed for the Rio meeting only.
• David Staggs: Suzanne just texted a message to confirm that the intent is to only nominate David Rowed as a proxy co-chair in order to hold the CBCC meeting in Rio.

Ioana: I think what would resolve this issue is for Suzanne to send a correction Max’s email to Headquarters. The outstanding question is whether David, who has not been an active participant in CBCC of late, can serve as proxy for the Rio meeting. I recognize the desire to provide a forum for Rio participants to discuss Privacy concerns, but given the lack of CBCC WG attendance, should CBCC hold a meeting in May at all?

• Mike: I suggest that anyone who would like to talk about Security and Privacy in Rio should attend the Security WG meetings .where there will be a Security co-chair, Bernd Blobel, who will be able to address Security and Privacy.
• Bill Braithwaite is also planning to attend and can help Bernd with this effort.
• Mike offered the motion: Security WG will provide a forum to represent the CBCC WG for Brazil to hear Southern American(and other attendee) concerns related to Security and Privacy. Ioana seconded.
• Vote: 15/0/0
• Richard will follow up with HL7 HQ to make sure that the conference rooms are canceled
• Pat: Richard, do you know what the co-chair election process is for the upcoming election in May given most will not be in attendance in Rio?
• Richard: Yes, absentee voting is allowed for anyone subscribed to the CBCC list, up until a week or some days prior to the meeting opens in Rio. You can’t subscribe to the list at the last minute, but all who are subscribed before whatever that cutoff is, are eligible to vote. Based on an email from HQ today, notice of the elections will go out to members on May 7th. I neglected to get myself on the official ballot in time, so I’ll have to run as a write-in candidate. I will be sending a message to the CBCC list announcing my intention to run prior to May 7.
• The remaining time of today’s meeting was spent reviewing outstanding questions from the CDA R2 Implementation Guide ballot reconciliation. The updated CDA R2 Implementation Guide for Consent Directives will be posted to the HL7 ballot site after March 28.

Motion to adjourn meeting at 3:00 PM EDT, seconded by Pat