March 23rd CBCC Conference Call

Attendees

• Tabitha Albertson
• Tom Bonina
• Bill Braithwaite
• Steven Connolly
• Mike Davis Security Co-chair
• Allen Hobbs
• Don Jorgenson
• John Moehrke Security Co-chair
• Milan Petkovic
• Pat Pyette
• Scott Robertson
• Ioana Singureanu
• David Staggs
• Richard Thoreson CBCC Co-chair
• Serafina Versaggi scribe
• Craig Winter

Agenda

1. (5 min) Roll Call, Minutes approved from March 16th meeting during previous Security hour & Call for Additional Agenda Items
2. (55 min) Review outstanding ballot reconciliation comments from the CDA R2 Implementation Guide for Consent Directives.

Announcements

• Richard Thoreson will be running for re-election for CBCC Co-chair in May, but his nomination was not provided to H7 Headquarters before the cutoff. Richard intends to run as a write-in candidate and will be sending a message to the CBCC listserv announcing his intentions in early May.

Minutes

1. Action Items

1. Suzanne to send a correction to Max Walker's email to Headquarters clarifying that the election of David Rowed was only as proxy co-chair for the May Working Group meeting in Rio de Janiero
2. Richard will ensure that meeting rooms for CBCC are canceled for the Rio meeting, since CBCC will instead, meet with the Security Work Group

2. Resolutions

The Security Work Group will provide a forum during the May HL7 Working Group Meeting in Rio de Janeiro to represent the CBCC WG to hear South American(and other attendee) concerns related to Security and Privacy.

3. Updates/Discussion

Pat Pyette raised a question regarding the CBCC Conference call held on 17 March 2010

• Last week, an email was sent to the CBCC WG announcing the election of an interim co-chair for CBCC. This was somewhat confusing. Pat wondered, what was the mechanism for this election as well as the process for electing interim co-chairs? Another question is what is the breadth of the interim co-chair’s power and how long will this term last?
• Richard: Apparently Max Walker called the meeting to decide who would chair the CBCC WG during the May meeting to be held in Rio de Janeiro since none of the co-chairs are able to attend. The minutes from that meeting indicate that David Rowed was selected to serve as co-chair for the Rio meeting.
  • Richard was also puzzled by the announcement and was not able to attend that call.
  • Richard's understanding is that Max checked with Headquarters and was told that there was a process by which a proxy could be selected to serve as interim co-chair for the Rio meeting. Since that meeting, the selection of David has been reported to Headquarters.
  • Today, however, Richard received an email from Linda Jenkins stating that nominations for co-chairs have already taken place and David’s name would not appear on the ballot so it seems there is a bit of confusion within Headquarters as to what the intent of that election was as well.
  • To complicate matters, Richard's seat is up for re-election in May, and he did not get his name into the process in time to appear on the May ballot. Richard will send a message to the CBCC list indicating his intention to run as a write-in candidate.
• Ioana: The question is, can in interim co-chair be elected without a quorum? There were only three persons present at that meeting, David Rowed and two of the three CBCC co-chairs. The process for selecting David as “interim co-chair” was not followed since there wasn’t quorum during the call of 17 March.
• John: So was the intention of this election to ensure there was a CBCC presence at the CBCC meeting?
• Richard: Originally, I suggested that our work group should not meet this cycle given the lack of co-chair attendance, but Max felt it was important to hold a meeting.
• John: If the intent of this election was to ensure there would be a proxy co-chair to represent CBCC so that CBCC can provide a forum to hear that region’s Privacy concerns, I suspect the WG has no issue. However, I would rather see that decision be conducted differently than it was. I think the group would like clarification about the mechanism of the meeting of 17 March, and what are the implications of that outcome given it was reported to HQ that an interim co-chair was elected.
• Ioana: The selection of a proxy co-chair is not in our work group’s decision making practices, although this can be amended at any time.
  • Regardless, according to our decision making practices, the meeting of 17 March did not meet quorum requirements and the nomination was not announced. The question is, will anyone on this call be at the Rio meeting, because it makes sense to have someone who is familiar with our work to be in attendance. While Dr. Rowed is very capable, I’m not sure he will be able to answer any questions that may be raised. In addition, it has been reported to HQ that an interim co-chair has been elected, not that a proxy co-chair has been appointed for the Rio meeting only.
• David Staggs: Suzanne just texted a message to confirm that the intent is to only nominate David Rowed as a proxy co-chair in order to hold the CBCC meeting in Rio.
• Ioana: I think if Suzanne sends a clarification of Max’s email to Headquarters, that would resolve this issue. However, there is the outstanding question as to whether David, who has not been an active participant in CBCC of late, can serve as proxy for the Rio meeting. I recognize the desire to provide a forum for Rio participants to discuss Privacy concerns, but given the lack of CBCC WG attendance, should CBCC hold a meeting in May at all?
• Mike: I suggest that anyone who would like to talk about Security and Privacy in Rio should attend the Security WG meetings .where there will be a Security co-chair, Bernd Blobel, who will be able to address Security and Privacy concerns.
• Bill Braithwaite is also planning to attend and can help Bernd with this effort.
• Mike offered a motion:
  • The Security Work Group will provide a forum to represent the CBCC WG for Brazil to hear Southern American(and other attendee) concerns related to Security and Privacy. Ioana seconded.
  • Vote: 15/0/0
• Richard will follow up with HL7 HQ to make sure that the conference rooms are canceled
• Pat: Richard, do you know what the co-chair election process is for the upcoming election in May given most will not be in attendance in Rio?
• Richard: Yes, absentee voting is allowed for anyone subscribed to the CBCC list, up until a week or some days prior to when the meeting opens in Rio (May 16). You can’t subscribe to the list at the last minute, but all who are subscribed before whatever the cutoff date is, are eligible to vote. Based on the email from HQ today, notice of the co-chair elections will go out to members on May 7th. As I mentioned earlier, I neglected to get myself on the official ballot in time, so I’ll have to run as a write-in candidate. I will be sending a message to the CBCC list announcing my intention to run prior to May 7.

The remaining time in today’s meeting was spent reviewing outstanding questions from ballot reconciliation for the CDA R2 Implementation Guide. An updated CDA R2 Implementation Guide for Consent Directives will be circulated to members and posted to the HL7 ballot site on March 28.

Motion to adjourn meeting at 3:00 PM EDT, seconded by Pat