View source for 2015-10-05 PA WGM Minutes

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=Patient Administration Work Group Minutes - October 5, 2015=
==Monday Q1==
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| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''HL7 Patient Administration Meeting Minutes''' <br/>
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'''Location: Room # '''
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| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''Date: 2015-10-05'''<br/> '''Time: Monday Q1'''
|-
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| width="10%" colspan="1" align="right"|'''Facilitator'''
| width="35%" colspan="1" align="left"|Line Saele
| width="25%" colspan="1" align="right"|'''Scribe'''
| width="30%" colspan="1" align="left"|Alex de Leon
|-
| border="4" cellpadding="1" colspan="4" style="background:#f0f0f0;"|
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| border="1" cellpadding="2" colspan="1" align="left"|'''Attendee'''
| '''Name'''
|colspan="2"|'''Affiliation'''

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|-
| X || Irma Jongeneel
|colspan="2" | HL7 Netherlands
|-
| X || Alex de Leon
|colspan="2" | Kaiser Permanente
|-
| X || Line Saele
|colspan="2" | National ICT Norway
|-
| X || Brian Postlethwaite
|colspan="2" | HealthConnex, Australia
|-
| X || Christian Hay
|colspan="2" | GS1
|-
| X || Alexander Henket
|colspan="2" | Nictiz
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|colspan="4" style="background:#f0f0f0;"|
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|colspan="4" |'''Quorum Requirements Met''' (Chair + 2 members): '''Yes'''
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===Agenda===
'''Agenda Topics''' <br/>
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Welcome/introductions<br/>
* Approve agenda<br/>
* Review [http://www.hl7.org/Special/committees/pafm/overview.cfm PA mission & charter]<br/>
* Review [http://www.hl7.org/Library/Committees/pafm/20141004_PA_DMPv3_approved.doc PA decision making practice]
* Review [http://www.hl7.org/Library/Committees/pafm/2014-10-07_PA_WGM_Work_Plan.xls PA 3-year work plan]
* Review SWOT Analysis
'''Supporting Documents'''<br/>
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* [http://wiki.hl7.org/index.php?title=2015-10_PA_WGM_Agenda May 2014 WGM]
*[http://www.hl7.org/Special/committees/pafm/overview.cfm PA mission & charter]
* [http://www.hl7.org/Library/Committees/pafm/20101004_PA_DMPv3_approved.doc PA decision making practice]
* [http://www.hl7.org/Library/Committees/pafm/2010-10-07_PA_WGM_Work_Plan.xls PA 3-year work plan]
* 
===Minutes===
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'''Minutes/Conclusions Reached:'''<br/>
Introductions<br/>
The WG reviewed the agenda. The only changes are changes of chair from Irma to Line So that Q4 can <br/>
Action Item : . Owner: .  Due: .<br/>
Irma moved to approve the agenda with the above change. Alex seconded.
Vote (for/against/abstain): 10/0/0<br/>
The WG reviewed the PA mission & charter.  <br/>
Irma moved to approve the mission and charter. Christian seconded.
Action Item : . Owner: .  Due: .<br/>
Vote (for/against/abstain): 10/0/0<br/>
The WG reviewed the decision making practice. Although Alex d brought up the potential changes that would be made per conversations of Q4 the day before, wherein the WG would have to inform other WGs if FHIR changes put into GForge affect interested WGs. 
Irma moved to approve the decision making practices. Brian seconded
Vote (for/against/abstain): 10/0/0<br/>
The WG continued to review the 3 year work plan. (Do we still retain this item? There was a question as to whether this would remain as a work group product).<br/> .
The WG discussed the work to be done and what can be removed. In this discussion, the WG reviewed the current status of the FHIR resources. Brian noted that we have a resources at the following level
•	Patient – 3
•	Practitioner - 1
•	Organization - 1
•	Group - 1
•	RelatedPerson - 1
•	Encounter - 1
•	Location - 1
•	HealthCareService - 1
•	Schedule - 1
•	Appointment – 1
•	Slot - 1
•	AppointmentResponse - 1
•	EpisodeOfCare - 1
Value Set (vocabulary) is also at level - 3
The only other resources of interest to PA are 
•	BillableItem
•	Account
The goal is that these will be at level 5 next year. FHIR 2.1 update to DSTU 2 – constrained up to subset of resources. The next major release of FHIR is 3.0 – WGs will be committing all of the changes.
Alex brought up the subject of “mapping” of trigger events from v2 to FHIR. There has been work within Kaiser Permanente
Action Item: Address FMG in order to get feedback on the consideration of PA work for the next 12 month period to include providing not just element level mappings for the FHIR mappings to V2, v3, etc. but also the even level.  Owner: Brian.  Due: .<br/>
Motion to approve the 3 year work plan was made by Alex. Seconded by Irma.
Vote (for/against/abstain): 10/0/0<br/>
Update to agenda to review the SWOT <br/>
The WG updated the SWOT with current items. Opportunities were changed to include:
•	HL7 FHIR PA adoption by new markets
•	Implementer interest in advancing FHIR encounter management (e.g. Norway
•	IHE interest in development profiles based on PA FHIR content
•	Strong interest in FHIR PA resources from implementers 
•	Interest for v2 PA implementations to migrate to FHIR
Threats were changed
•	Lack of interest in PA v3 content might lead to lack of interest in reaffirming the v3 standard
•	Conformance profiles diverge from our published standards without providing PAWG feedback (e.g. IHE, NHIN, etc.)
•	Dependencies of limited critical
•	Missing participation from the HL7 community may lead to the termination of projects
Brian moved to approve the SWOT. Christian seconded.
Vote (for/against/abstain): 10/0/0<br/>

===Meeting Outcomes===
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| width="100%" align="left" style="background:#f0f0f0;"|'''Actions''' ''<font color="green">(Include Owner, Action Item, and due date)''</font>
* Action: Change the charter. Accountable: Alex d. Date: 5/5/14 (must be done before tonight) <br/>
* Action Item : Add PHER and CBCC to the formal relationship list. Accountable: Alex d. 5/5/14 before tonight. <br/>
* Action: Contact Lynn/Dave on how to view closed projects and the process to close projects in Project Insight. <br/>
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|width="100%" |'''Next Meeting/Preliminary Agenda Items'''<br/>
*.
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==Monday Q2==
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| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''HL7 Patient Administration Meeting Minutes''' <br/>
<!-- ********  CHANGE conf call details or meeting room ON NEXT LINE*****-->
'''Location: Room # 1367'''
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| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''Date: 2014-05-05'''<br/> '''Time: Monday Q2'''
|-
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| width="10%" colspan="1" align="right"|'''Facilitator'''
| width="35%" colspan="1" align="left"|Irma Jongeneel
| width="25%" colspan="1" align="right"|'''Scribe'''
| width="30%" colspan="1" align="left"|Alex de Leon
|-
| border="4" cellpadding="1" colspan="4" style="background:#f0f0f0;"|
|-
| border="1" cellpadding="2" colspan="1" align="left"|'''Attendee'''
| '''Name'''
|colspan="2"|'''Affiliation'''

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|-
| X || Irma Jongeneel
|colspan="2" | HL7 Netherlands
|-
| X || Alex de Leon
|colspan="2" | Kaiser Permanente, USA
|-
| X || Brian Postlethwaite
|colspan="2" | Kaiser Permanente, USA 
|-
| X || Daniel Lowenstein
|colspan="2" | EPIC
|-
| X || Alexander Henket
|colspan="2" | Nictiz
|-
| X || Iryna Roy
|colspan="2" | HL7 Canada
|-
| X || Christian Hay
|colspan="2" | GS1
|-
| X || Younjian Bao
|colspan="2" | GE Healthcare
|-
|colspan="4" style="background:#f0f0f0;"|
|-
|colspan="4" |'''Quorum Requirements Met''' (Chair +2 members): '''Yes'''
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===Agenda===
'''Agenda Topics''' <br/>
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#FHIR – Scheduling Resource 
'''Supporting Documents'''<br/>
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*[http://fhir.azurewebsites.net/administration.html Administration Resources]
*[http://fhir.azurewebsites.net/appointment.html Appointment Resource]
===Minutes===
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'''Minutes/Conclusions Reached:'''<br/>
Nictiz <br/>
Project overview: Explanation benefits from Alexander Henket.


<br/>
The WG continued to review Availability and Slot<br/>
Availability FHIR resource<br/>
The WG discussed the relationship between Availability and Slot, both being resources, clarifying that the Availability resource is made up of (Referenced by) the Slot resource. Most use cases would be searching on Slots rather than availability since query on slots would actually give what times can be scheduled. <br/>
The WG continued to discuss the attributes and what they mean. Most specificly it was clarified that Availability is more of a “planning horizon” while the slots give specific times that are available within that planning horizon. <br/>
The WG discussed the attribute “Individual” to “Actor” this was agreed upon by the WG. <br/>
<br/>
Content tab – Availability is made up of slots and service types. Brian noted that there is currently verbiage from the V2 content. However he is questioning whether this should be removed. <br/>
===Meeting Outcomes===
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| width="100%" align="left" style="background:#f0f0f0;"|'''Actions''' ''<font color="green">(Include Owner, Action Item, and due date)''</font>
* Change the “individual” attribute to “actor” in the Availability resource. Responsible: Brian. Due: TBD
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|width="100%" |'''Next Meeting/Preliminary Agenda Items'''<br/>
*.
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==Monday Q3==
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| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''HL7 Patient Administration Meeting Minutes''' <br/>
<!-- ********  CHANGE conf call details or meeting room ON NEXT LINE*****-->
'''Location: Room # 1367'''
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| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''Date: 2014-05-05'''<br/> '''Time: Monday Q3'''
|-
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| width="10%" colspan="1" align="right"|'''Facilitator'''
| width="35%" colspan="1" align="left"|Irma Jongeneel
| width="25%" colspan="1" align="right"|'''Scribe'''
| width="30%" colspan="1" align="left"|Alex de Leon
|-
| border="4" cellpadding="1" colspan="4" style="background:#f0f0f0;"|
|-
| border="1" cellpadding="2" colspan="1" align="left"|'''Attendee'''
| '''Name'''
|colspan="2"|'''Affiliation'''
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|-
| X || Irma Jongeneel
|colspan="2" | HL7 Netherlands
|-
| X || Alex de Leon
|colspan="2" | Kaiser Permanente 
|-
| X || Christian Hay
|colspan="2" | GS1 
|-
| X || Brian Postlethwaite
|colspan="2" | HL7 Australia 
|-
| X || Prashant Trivedi
|colspan="2" | EPIC 
|-
| X || Iryna Roy 
|colspan="2"| HL7 Canada
|-
|colspan="4" style="background:#f0f0f0;"|
|-
|colspan="4" |'''Quorum Requirements Met''' (Chair + 2 members): '''Yes'''
|}
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===Agenda===
'''Agenda Topics''' <br/>
<!-- ***** Delete instructions and fill in agenda items ON NEXT LINES  ****-->
#V3 Work – Scheduling Ballot Reconcilliation
'''Supporting Documents'''<br/>
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* 
===Minutes===
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'''Minutes/Conclusions Reached:'''<br/>
The WG continued with the ballot reconciliation for Scheduling. There were negative minors from Kaiser Permanente. These were resolved. Since the comments were essentially of an administration nature, the comments were easily resolved.<br/>
Vote: 5/0/0<br/>
Since we had an interested party for the Scheduling topic, the WG reviewed the Scheduling domain. <br/>
The RMIM for Scheduling was reviewed.
===Meeting Outcomes===
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| width="100%" align="left" style="background:#f0f0f0;"|'''Actions''' ''<font color="green">(Include Owner, Action Item, and due date)''</font>
* .
|-
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|width="100%" |'''Next Meeting/Preliminary Agenda Items'''<br/>
*.
|}
==Monday Q4==
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| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''HL7 Patient Administration Meeting Minutes''' <br/>
<!-- ********  CHANGE conf call details or meeting room ON NEXT LINE*****-->
'''Location: Room # 1367'''
<!-- ********  CHANGE Date and Time  ON NEXT LINE  **********************-->
| width="50%" colspan="2" align="left" style="background:#f0f0f0;"|'''Date: 2014-05-05'''<br/> '''Time: Monday Q4'''
|-
<!-- ********  CHANGE chair and scribe ON NEXT LINES  *******************-->
| width="10%" colspan="1" align="right"|'''Facilitator'''
| width="35%" colspan="1" align="left"|Irma Jongeneel
| width="25%" colspan="1" align="right"|'''Scribe'''
| width="30%" colspan="1" align="left"|Alex de Leon
|-
| border="4" cellpadding="1" colspan="4" style="background:#f0f0f0;"|
|-
| border="1" cellpadding="2" colspan="1" align="left"|'''Attendee'''
| '''Name'''
|colspan="2"|'''Affiliation'''

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===============================================================================--->
<!-- ********add attendee information here *********-->
|-
| X || Irma Jongeneel
|colspan="2" | HL7 Netherlands
|-
| X || Barry Guinn
|colspan="2" | EPIC
|-
| X || Nat Wong
|colspan="2" | HL7 Australia
|-
| X || Christian Hay
|colspan="2" | GS1
|-
| X || Alexander Henket
|colspan="2" | E. Novation
|-
| X || Alex de Leon
|colspan="2" | Kaiser Permanente
|-
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|colspan="4" |'''Quorum Requirements Met''' (Chair + 2 members): '''Yes'''
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===Agenda===
'''Agenda Topics''' <br/>
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# Open Session – New Proposals
'''Supporting Documents'''<br/>
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===Minutes===
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'''Minutes/Conclusions Reached:'''<br/>
The WG had two items for this quarter. A harmonization proposal for Foster Parents and a proposal for a new FHIR Resource: Appointment Response.
The WG began with addressing the harmonization proposal. The proposal is to add Foster Parent, foster mother and foster father to the vocabulary. The current vocabulary does include foster child, foster son and foster daughter concepts, but not the foster parent constructs. 
The WG reviewed the text and updated the description a bit. The idea is to send the amended harmonization proposal to Wendy, our vocabulary facilitator, to move forward.  Motion was made by Alexander H, seconded by Iryna, to accept the proposal as amended.
Vote(for/abstain/against): 4/1/0
The WG continued to address the Appointment Response resource proposal.
http://wiki.hl7.org/indenx.php?title=AppointmentResponse_FHIR_Resource_Proposal#Resource_Relationships
The WG continued with editing of the AppointmentResponse proposal. After some minor edits, the proposal was agreed upon. A motion was made by Brian, seconded by Iryna, to accept the AppointmentResponse FHIR Resource as amended and submit the proposal. 
Vote (for/against/abstain): 5/0/1
The WG continued to do the FHIR element to RIM mappings for appointment resources.
===Meeting Outcomes===
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|width="100%" |'''Next Meeting/Preliminary Agenda Items'''<br/>
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