SDWG Process

Return to SDWG page.

Ballot Steps

(for Unballoted DSTU Updates See below)

• Scope Statement [new for new project, revise existing when taking DSTU to normative]
  • Committee approval (draft is posted to SDWG >= 3 days before the vote)
  • Steering division approval
  • TSC approval

• ... develop ballot ...

• NIB approved by SDWG and submitted to HQ

• SDWG approves going to ballot (committee vote, based on meeting quality criteria)
  • A draft meeting the quality criteria is posted to SDWG >= 3 days before the vote

• ... ballot ...
• ... consolidate comments ...
• ... ballot reconciliation ...
  • ... post reconciliation spreadsheet to SDWG list ...

• SDWG votes to approve ballot reconciliation spreadsheet;
• Ballot reconciliation spreadsheet posted to ballot site;
• Seek withdrawal of negatives via ballot site;
• Revise specification per reconciliation agreements;
• Send "revised package" (aka tracked change version) privately to SDWG co-chairs.
• SDWG co-chair posts posts the "revised package" to the "Documents" section of the main HL7 SDWG website as a "members" only document.
• Post notification that "revised package" (aka tracked change version) is available along with link to package to SDWG list;
• SDWG approval;
  • preconditions: due diligence with negatives; "revised package" posted >= 3d;
• Update "revised package" to "pre-publication package" based on feedback;
• SDWG request for publication (vs. move to reballot);
  • Send request for publication to TSC;
  • Send "pre-publication package" to HQ;
• TSC approval;
• HQ creates "final" publication draft;
• Verify publication;

Unballoted DSTU Update Steps

• Reference: TSC Unballoted DSTU Update document
• Identify appropriate Scope Statement [new for new project, revised if existing scope doesn't cover scope of update, or use existing unmodified PSS if appropriate]
  • Committee approval (draft is posted to SDWG >= 3 days before the vote)
  • Steering division approval
  • TSC approval

• ... develop update content ...

• SDWG approves moving forward with unballoted DSTU update
• SDWG determines which review process to use from the following:
  • Informal wiki comment process (1-2 week comment period)
    • Setup wiki page to gather comments
    • Send "draft package" (aka tracked change version) privately to SDWG co-chairs.
    • SDWG co-chair posts posts the "draft package" to the "Documents" section of the main HL7 SDWG website as a "members" only document.
    • Announce wiki comment period open for draft document with links to draft document package and link to wiki comment page;
  • Project Services peer review process (1-2 week peer review process)
    • Send "draft package" (aka tracked change version) privately to SDWG co-chairs.
    • SDWG co-chair posts posts the "draft package" to the "Documents" section of the main HL7 SDWG website as a "members" only document.
    • Announce peer review period open for draft document with link to draft document package and including peer review comment spreadsheet with instructions on submitting spreadsheet to co-chairs.
  • Draft for Comment ballot
    • Follow the Ballot Step process above

• ... comment or peer review period ...
• ... consolidate comments ...
• ... comment reconciliation ...
  • ... post comment reconciliation spreadsheet to SDWG list ...

• SDWG votes to approve comment reconciliation spreadsheet;
• Comment reconciliation spreadsheet posted to SDWG WG documents page;
• Revise specification per comment reconciliation agreements;
• Send "revised package" (aka tracked change version) privately to SDWG co-chairs.
• SDWG co-chair posts posts the "revised package" to the "Documents" section of the main HL7 SDWG website as a "members" only document.
• Post notification that "revised package" (aka tracked change version) is available along with link to package to SDWG list;
• SDWG approval;
  • preconditions: due diligence with comments; "revised package" posted >= 3d;
• Update "revised package" to "pre-publication package" based on feedback;
• SDWG request for publication (vs. move to ballot);
  • Send request for publication to TSC;
  • Send "pre-publication package" to HQ;
• TSC approval;
• HQ creates "final" publication draft;
• Verify publication;