SDWG Process

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Ballot Steps

(for Unballoted DSTU Updates See below)

  • Scope Statement [new for new project, revise existing when taking DSTU to normative]
    • Committee approval (draft is posted to SDWG >= 3 days before the vote)
    • Steering division approval
    • TSC approval
  • ... develop ballot ...
  • NIB approved by SDWG and submitted to HQ
  • SDWG approves going to ballot (committee vote, based on meeting quality criteria)
    • A draft meeting the quality criteria is posted to SDWG >= 3 days before the vote
  • ... ballot ...
  • ... consolidate comments ...
  • ... ballot reconciliation ...
    • ... post reconciliation spreadsheet to SDWG list ...
  • SDWG votes to approve ballot reconciliation spreadsheet;
  • Ballot reconciliation spreadsheet posted to ballot site;
  • Seek withdrawal of negatives via ballot site;
  • Revise specification per reconciliation agreements;
  • Send "revised package" (aka tracked change version) privately to SDWG co-chairs.
  • SDWG co-chair posts posts the "revised package" to the "Documents" section of the main HL7 SDWG website as a "members" only document.
  • Post notification that "revised package" (aka tracked change version) is available along with link to package to SDWG list;
  • SDWG approval;
    • preconditions: due diligence with negatives; "revised package" posted >= 3d;
  • Update "revised package" to "pre-publication package" based on feedback;
  • SDWG request for publication (vs. move to reballot);
    • Send request for publication to TSC;
    • Send "pre-publication package" to HQ;
  • TSC approval;
  • HQ creates "final" publication draft;
  • Verify publication;

Unballoted DSTU Update Steps

  • Reference: TSC Unballoted DSTU Update document
  • Identify appropriate Scope Statement [new for new project, revised if existing scope doesn't cover scope of update, or use existing unmodified PSS if appropriate]
    • Committee approval (draft is posted to SDWG >= 3 days before the vote)
    • Steering division approval
    • TSC approval
  • ... develop update content ...
  • SDWG approves moving forward with unballoted DSTU update
  • SDWG determines which review process to use from the following:
    • Informal wiki comment process (1-2 week comment period)
      • Setup wiki page to gather comments
      • Send "draft package" (aka tracked change version) privately to SDWG co-chairs.
      • SDWG co-chair posts posts the "draft package" to the "Documents" section of the main HL7 SDWG website as a "members" only document.
      • Announce wiki comment period open for draft document with links to draft document package and link to wiki comment page;
    • Project Services peer review process (1-2 week peer review process)
      • Send "draft package" (aka tracked change version) privately to SDWG co-chairs.
      • SDWG co-chair posts posts the "draft package" to the "Documents" section of the main HL7 SDWG website as a "members" only document.
      • Announce peer review period open for draft document with link to draft document package and including peer review comment spreadsheet with instructions on submitting spreadsheet to co-chairs.
    • Draft for Comment ballot
      • Follow the Ballot Step process above
  • ... comment or peer review period ...
  • ... consolidate comments ...
  • ... comment reconciliation ...
    • ... post comment reconciliation spreadsheet to SDWG list ...
  • SDWG votes to approve comment reconciliation spreadsheet;
  • Comment reconciliation spreadsheet posted to SDWG WG documents page;
  • Revise specification per comment reconciliation agreements;
  • Send "revised package" (aka tracked change version) privately to SDWG co-chairs.
  • SDWG co-chair posts posts the "revised package" to the "Documents" section of the main HL7 SDWG website as a "members" only document.
  • Post notification that "revised package" (aka tracked change version) is available along with link to package to SDWG list;
  • SDWG approval;
    • preconditions: due diligence with comments; "revised package" posted >= 3d;
  • Update "revised package" to "pre-publication package" based on feedback;
  • SDWG request for publication (vs. move to ballot);
    • Send request for publication to TSC;
    • Send "pre-publication package" to HQ;
  • TSC approval;
  • HQ creates "final" publication draft;
  • Verify publication;