2010-08-19 Call Minutes

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HL7 Ambulatory Oncology Functional Profile Meeting

Meeting Logistics

Date/Time: Thursday, August 19th, 2010 / 1:00 PM – 2:30 PM EST


  1. Welcome and Introductions
    • Helen Stevens (co-chair)
    • John Ritter (EHR WG co-chair)
    • Peter Harrison (US Oncology)
    • Sandy Jones - nee Thames (CDC NPCR)
    • Wendy Bleumenthal (CDC NPCR)
    • Salimah Shakir (NCI)
  2. Agenda review and approval
    • Agenda approved as presented.
  3. Approval of minutes from previous calls: July 22nd and August 5th
    • Minutes approved without change
  4. Review Actions from previous meeting(s)
    1. Helen to contact Lori Havener (NAACCR) and Kenneth Gerlach (CDC) regarding ballot questions
      • Outstanding
  5. WGM Planning (Helen/John)
    • HL7 Working Group Meeting in Cambridge October 4 to 7.
    • Who plans to attend? Currently most of the team is not able to confirm attendance or does not expect to be able to attend the WGM. Helen and John confirmed that they expected to attend.
    • Do we want to request agenda time on the EHR Working Group agenda? If so, what day(s) and who will present for the project? Agreed that John will place the project on the Monday Q3 agenda for a quick 5 minute update that Helen and/or John can provide.
    • It was also agreed that Helen would schedule some time to meet (probably on Wednesday) with Ken Gerlach and Lori Havener to discuss their ballot input.
  6. CCHIT Liaison Report (Peter)
    • CCHIT was given the HL7 oncology profile documents with the suggestion that there has been a lot of work done and that CCHIT could draw upon those documents for useful criteria.
    • Peter missed the 2nd half of the meeting two weeks ago, but the outcome was a request to rate existing criteria to determine what is essential for the first release of CCHIT cert criteria. Unfortunately, no use seems to have been made of the HL7 work.
    • Sandy expressed concern that CCHIT include as a requirement reporting to Public Health.
    • ACTION: Sandy to send Peter an overview of the requirements for public health reporting to share with CCHIT
    • ACTION: Peter to present public health reporting requirements to CCHIT as per information from Sandy.
  7. CDC NPCR Project Status Update (Sandy)
    • NPCR has been unsuccessful in securing funding or resources to take a leadership position for the AOFP team in the short term. However, they will be looking at including this request for funding in March 2011.
    • The IHE Profile is scheduled to be published and is progressing well. There are 5-7 vendors who have expressed interest in implementing the profile and ther eiwll be a demo in January 2011.
    • CPO is working on use case development for when to send the Cancer reports. This is almost complete. They are also defining the data elements for each triggering event. The next use case they will be working on will be for receiving and processing the reports on the registry side.
  8. NCI Project Status Update (Salimah)
    • NCI has been focusing on Diagnostics processes and medications management. Salimah was unable to provide a full update – but indicated that she would submit an email update to the team.
    • David Bass will act as a backup to Salimah if she is unable to attend the AOFP team calls.
      • ACTION: Salimah to email NCI status update to the AOFP list.
  9. Overview Chapter - Clinical Review & Ballot Reconciliation
    • Overview Chapter (Revision Markers and comments indicate proposed changes from ballot reconciliation)
    • It was decided that we would solicit additional input from contributors by Sept 8th to be discussed on the next call.
    • ACTION: Sandy/Wendy solicit input from NOCR for Overview Sections 6 and 7.15
    • ACTION: Salimah to solicit input from NCI for Overview Section 7.7
  10. Other business
    • none raised
  11. Agenda items for next meeting (Date tbd)
    • Next call will be September 9th and then the 23rd to accommodate vacations.