2010-06-03 Call Minutes

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HL7 Ambulatory Oncology Functional Profile Meeting

Meeting Logistics

Date/Time: Thursday, June 3, 2010 / 1:00 PM – 2:30 PM EST
Location: Phone: 1- 770-657-9270; Passcode: 510269
  • Helen Stevens (co-chair)
  • John Ritter (EHR WG co-chair)
  • Sandy Thames
  • Wendy Blumenthall
  • Cliff thompson
  • Peter Harrison
  • Mollie Ullman-Cullere


  1. Welcome and Introductions
  2. Agenda review and approval
  3. Approval of minutes from previous calls: May 27th
    • Minutes approved.
  4. Review Actions from previous meeting(s)
    1. ACTION: Helen to contact other key members of this work group and update them on the status and invite them to come to the June 3rd conference call to discuss options going forward.
      • Completed
    2. ACTION: John R to update the other EHR WG Co-chairs on the situation. call.
      • Completed
  5. CDC NPCR Project Discussion and Storyboard Presentation (Sandy Thames)
    • Wendy Blumenthal and Sandy Thames presented the CDC NPCR Project information and entertained questions regarding the project.
    • Project Presentation
    • Project Draft Steps for Use Cases Document
    • Questions:
      • What is the timeline for the project? The IHE Profiles are ready now and will be issued for public peer review in the next week. The plan is to include the profile in the connectathon in Janaury 2011 and the showcase in February 2011. The project also plans to pilot with vendors in the first or second quarter of 2011.
      • Currently reporting is limited to just point of diagnosis - does this project expect to add reporting trigger events? Yes - that is part of the intent of creating a functional profile to identify appropriate reporting points for direct reporting from the provider's EHR.
      • Beyond the initial release, is there an intent to add genetics to the scope of the project and include genetics information in the report? Yes - whilst this is not part of the initial scope it is anticipated that there will be iterative expansions to the scope of the reporting. It is recognized the value of genetics in assessing tumor characteristics.
    • For more information on the project please refer to the project website at Advancing E-Cancer Reporting and Registry Operations (NPCR-AERRO)
    • IHE Public comment material is available from the IHE website. IHE Quality, Research and Public Health Technical Framework Supplement for Provider Reporting to a Public Health Repository – Cancer Registry (PRPH. Comments should be submitted by July 6 to the online forums at Comment Form and Form.
  6. Ambulatory Oncology Functional Profile - Project next steps and sponsorship discussion
    • Group discussed the project goals including:
      • Reconcile ballot feedback on the Overview material and communicate with balloters
      • Finish the HL7 task group's review of the functional profile (probably 9-12 months of weekly conference calls and some offline materials review)
      • Add new scope from the NPCR-AERRO project
      • Ballot as DSTU through HL7
    • Peter raised a concern that the group needs to ensure that it gets more representation for the review of the funcitonal profile.
    • ACTION: Helen to draft a one-pager that can be distributed on the wiki and to voters from the last ballot cycle.
      • Include note of thanks for contributions so far
      • Status of the project and need for a new project sponsor(s)
      • Overview of the work to be completed
  7. Other business
    • None raised
  8. Agenda items for next meeting (June 17th)
    1. Continued discussion of project next steps and project sponsorship
    2. Start ballot reconciliation activities