This wiki has undergone a migration to Confluence found Here

Difference between revisions of "PIC:DMP"

From HL7Wiki
Jump to navigation Jump to search
 
(34 intermediate revisions by 4 users not shown)
Line 11: Line 11:
  
 
'''Project Timeline'''
 
'''Project Timeline'''
:*Project Launch: Jan 2014
+
:*Project Launch: Jan 2017
:*Gather Requirements: tbd
+
:*Gather Requirements: Through the May 2017 WGM
:*Update Template: tbd
+
:*Update Template: Following the May 2017 WGM
:*Approval: May 2014
+
:*Approval: September 2017
:*Release/Publication: May 2010 WGM
+
:*Release/Publication: Sept 2017 WGM
  
 
==Project Working Documents==
 
==Project Working Documents==
: The '''Generic DMP Template''' is designed to be adopted with by workgroups that want to apply specific changes applicable to their group.  This includes any closed membership workgroups.
+
: The Default Decision Making Practices (DPMs) are found here:
: [[Media:Generic HL7 WG DMP v3.0 Template.doc|DMP Template V3]] - Final approved by TSC
+
 
: [[Media:Generic HL7 WG DMP v3.0 Template (with revision markers).doc|DMP Template V3 WITH MARKUP]] - Final approved by TSC with revision markers showing changes from v2 to v3.
+
: [http://wiki.hl7.org/images/4/4f/Default_HL7_WG_DMP_2017_v1_2017-09-28_redline.docx Draft with markup]
: [[Media:DMP v2.0 v3.0 Gap Report.doc|Summary of changes between v2.0 and v3.0]]<br><br>
+
 
:
+
: [http://wiki.hl7.org/images/5/59/Default_HL7_WG_DMP_2017_v1_2017-09-28_clean.docx Clean draft]
: [[Media:Generic HL7 WG DMP v2.0 Template.doc|DMP Template V2 (OLD)]] Previous version of the DMP for reference <br><br>
 
:
 
: The '''Work Group Default DMP''' is designed to be adopted as-is by any workgroup that does not need any changes.  It is a constrained version of the Generic DMP Template.
 
: [[Media:Default HL7 WG DMP v3.0.doc|Work Group Default DMP V3]] - Final approved by PIC
 
: [[Media:Default HL7 WG DMP v3.0 (with revision markers).doc|Work Group Default DMP V3 WITH MARKUP]] - Final approved by PIC with revision markers showing changes from the Generic DMP Template.
 
:
 
  
 
==Project Requirements Gathering==
 
==Project Requirements Gathering==
Line 41: Line 35:
  
 
===Requirements:===
 
===Requirements:===
# Request from Project Services to add a requirement to record the results (vote tally) of e-voting in the next meeting/call minutes so there is a persistent record.  This was a suggested comment on the project approval process.  When project are approved by e-vote, the approval process defers to the DMP for process definition for conducting the e-vote.  Project Services suggests revising the e-vote process to require a persistent record of the results of the vote, as this seems advisable for any e-vote. Also suggest revising the minutes template to add a reminder to record outcome of e-votes prior to the call. 
+
# Request (add complete description of requested change)
#* Source: Freida Hall (Freida.x.Hall@questdiagnostics.com)
+
#* Source: (name and email address of person actually adding request)
#* Submitted on: January 2012
+
#* Submitted on: (Date)
 +
#* Committee Comments: (For PIC use)
 +
#* Status: (For PIC use)
 +
# Request     
 +
#* Source:
 +
#* Submitted on:
 
#* Committee Comments:
 
#* Committee Comments:
 +
#* Status:
 +
# Request - typos when reviewing the DMP doc
 +
## 8.1b says "to participant", should be "to participate" 
 +
##missing "]" on end of Quorum note in section 5s
 +
#* Source: email from Rik Smithies
 +
#* Submitted on: 9/22/2014
 +
#* Committee Comments: Included in 2017 version
 +
#* Status: Included in 2017 version
 +
# Request - extend the 3.2b copy to include electronic voting; Maybe this could be considered for the next version of the default.
 +
#* in 3.2b we felt the need to extend the CS copy to include electronic voting. Otherwise it seems to imply that binding decisions can't be made except at meetings. We assumed that that was not the intent.
 +
#*#a)    Binding decisions can be made only at meetings with the required advance notification where quorum is met, or in accordance with the electronic voting provisions stipulated in section 7;
 +
#* Source: email from Rik Smithies
 +
#* Submitted on: 9/22/2014
 +
#* Committee Comments:
 +
#* Status: Included in 2017 version
 +
# Request:Add guidance for campaigning for Board on Work Group (WG) conference calls - leave up to WG to manage their process, but per the GOM, cannot campaign on WG listserve (06.01.02.04 Nomination and Election Process) but GOM is silent on conference calls
 +
#* Source: Freida Hall from 2016-01-13 Nominations Meeting at January WGM
 +
#* Submitted on: 2016-01-13
 +
#* Committee Comments: Should this guidance be in the DMPs or the co-chair handbook
 
#* Status: Entered
 
#* Status: Entered
# Request PIC meeting at May 2012 WMG.  Add mobile app as method to notify of Work Group of agenda changes, but also need a "hardcopy" method (for those not using mobile apps)   
+
# Request:Change the last line of the header to capture the date the Work Group, Committee, etc. adopts their DMP <insert date DMP adopted by WG, Cmt., etc>, vs. listing the date of the DMP version; move the DMP version date/title to the footer, e.g. "DMP V4.0 Adopted May 26, 2014"      
#* Source: Freida Hall (Freida.x.Hall@questdiagnostics.com)
+
#* Source: Freida Hall
#* Submitted on: July 2012
+
#* Submitted on: 2016-01-29
 +
#* Committee Comments: Is this comment still relevant given that we are moving to a single DMP
 +
#* Status: Included in 2017 version
 +
# Request: Correct numbering under section 7, e.g. start with a)     
 +
#* Source: Freida Hall
 +
#* Submitted on: 2016-01-29
 
#* Committee Comments:
 
#* Committee Comments:
#* Status: Entered
+
#* Status: corrected in 2017 version
# Referral from GOM re: TSC election process to add to DMP; detail posted to Documents section of PIC HL7.org page
+
# Request: Add to 3.2.1 WGM Agenda Section d) "Mobi app" as another alternative method to announce agenda changes
#* Source: Freida Hall for GOC,freida.x.hall@questdiagnostics.com
+
#* Justification:  Mobi app was not available when the DMP was originally created.
#* Submitted on: September 26, 2013
+
#* Source: Freida Hall
#* Committee Comments:  
+
#* Submitted on: 2017-04-05
#* Status: Entered
+
#* Committee Comments: (For PIC use)
 +
#* Status: (For PIC use) Included in the 2017 version
 +
# Request: Section 8 Proxy Participation - revise to allow proxy participation but clarify the process. 
 +
#* Justification: When the DMP was introduced by PIC (under auspices of the HL7 Board) in 2004, HL7 had fewer Work Groups, less virtual meetings/calls between Working Group Meetings, and less global participation. The DMP assumption that a member could be present on every call or WGM session of interest to the member is not feasible in the current HL7 organization. Revise Section 8 to permit proxy participation and statement of position.  
 +
#* Source: Freida Hall
 +
#* Submitted on: 2017-04-05
 +
#* Committee Comments: Committee feels proxy voting should be offered only for closed committees
 +
#* Status: Available for closed committees only

Latest revision as of 20:20, 27 September 2017

Return to the >> Process Improvement Committee

Decision Making Practices Template Maintenance Project

Project Information

Insert project description here
The Project Scope Statement status is: In Development

Project Lead(s)

  • Sandra Stuart(Sandra.stuart@kp.org)

Project Timeline

  • Project Launch: Jan 2017
  • Gather Requirements: Through the May 2017 WGM
  • Update Template: Following the May 2017 WGM
  • Approval: September 2017
  • Release/Publication: Sept 2017 WGM

Project Working Documents

The Default Decision Making Practices (DPMs) are found here:
Draft with markup
Clean draft

Project Requirements Gathering

Instructions:

To add a requirement for consideration by the committee edit the WIKI directly yourself following the template provided or email the PIC List Service (pic@lists.hl7.org)

Requirement Template:
  1. enter requirement
    • Source: enter your name and email address
    • Submitted on: enter the date of your submission
    • Committee Comments: leave blank
    • Status: Entered

Requirements:

  1. Request (add complete description of requested change)
    • Source: (name and email address of person actually adding request)
    • Submitted on: (Date)
    • Committee Comments: (For PIC use)
    • Status: (For PIC use)
  2. Request
    • Source:
    • Submitted on:
    • Committee Comments:
    • Status:
  3. Request - typos when reviewing the DMP doc
    1. 8.1b says "to participant", should be "to participate"
    2. missing "]" on end of Quorum note in section 5s
    • Source: email from Rik Smithies
    • Submitted on: 9/22/2014
    • Committee Comments: Included in 2017 version
    • Status: Included in 2017 version
  4. Request - extend the 3.2b copy to include electronic voting; Maybe this could be considered for the next version of the default.
    • in 3.2b we felt the need to extend the CS copy to include electronic voting. Otherwise it seems to imply that binding decisions can't be made except at meetings. We assumed that that was not the intent.
      1. a) Binding decisions can be made only at meetings with the required advance notification where quorum is met, or in accordance with the electronic voting provisions stipulated in section 7;
    • Source: email from Rik Smithies
    • Submitted on: 9/22/2014
    • Committee Comments:
    • Status: Included in 2017 version
  5. Request:Add guidance for campaigning for Board on Work Group (WG) conference calls - leave up to WG to manage their process, but per the GOM, cannot campaign on WG listserve (06.01.02.04 Nomination and Election Process) but GOM is silent on conference calls
    • Source: Freida Hall from 2016-01-13 Nominations Meeting at January WGM
    • Submitted on: 2016-01-13
    • Committee Comments: Should this guidance be in the DMPs or the co-chair handbook
    • Status: Entered
  6. Request:Change the last line of the header to capture the date the Work Group, Committee, etc. adopts their DMP <insert date DMP adopted by WG, Cmt., etc>, vs. listing the date of the DMP version; move the DMP version date/title to the footer, e.g. "DMP V4.0 Adopted May 26, 2014"
    • Source: Freida Hall
    • Submitted on: 2016-01-29
    • Committee Comments: Is this comment still relevant given that we are moving to a single DMP
    • Status: Included in 2017 version
  7. Request: Correct numbering under section 7, e.g. start with a)
    • Source: Freida Hall
    • Submitted on: 2016-01-29
    • Committee Comments:
    • Status: corrected in 2017 version
  8. Request: Add to 3.2.1 WGM Agenda Section d) "Mobi app" as another alternative method to announce agenda changes
    • Justification: Mobi app was not available when the DMP was originally created.
    • Source: Freida Hall
    • Submitted on: 2017-04-05
    • Committee Comments: (For PIC use)
    • Status: (For PIC use) Included in the 2017 version
  9. Request: Section 8 Proxy Participation - revise to allow proxy participation but clarify the process.
    • Justification: When the DMP was introduced by PIC (under auspices of the HL7 Board) in 2004, HL7 had fewer Work Groups, less virtual meetings/calls between Working Group Meetings, and less global participation. The DMP assumption that a member could be present on every call or WGM session of interest to the member is not feasible in the current HL7 organization. Revise Section 8 to permit proxy participation and statement of position.
    • Source: Freida Hall
    • Submitted on: 2017-04-05
    • Committee Comments: Committee feels proxy voting should be offered only for closed committees
    • Status: Available for closed committees only