HL7 Vocabulary Facilitator Roles, Responsibilities and Tasks

Introduction

This document provides a comprehensive set of roles, responsibilities and tasks to be fulfilled by those who have accepted the responsibility to act as Vocabulary Facilitators for various work groups.

Intrinsic

Attendance

• Vocabulary facilitator’s meeting
  • Sunday Q4 “pre-meeting”
    • Ongoing development of resource documentation
    • Update on vocabulary issues
    • Report on harmonization results
    • Announcement on harmonization updates
      • Deadlines
      • Tooling
  • Thursday evening facilitator roundtable
    • Notice of vocabulary proposals
• Vocabulary tutorials
  • Introductory tutorial – attend one time
  • Advanced tutorial – required attendance every three years to maintain education up-to-date
• Attend domain work group meeting (as needed)
  • Vocabulary facilitator role presentation to the domain work group
  • Schedule 1 +/- quarter for update from the vocab WG
  • Monitor the domain WG listserv
  • Provide regular updates to/from WG co-chairs

Participate in the development of Vocabulary facilitator related resources

• Core principles (Chapters 4 and 5)

Development of skills, knowledge and abilities

• Working knowledge of tooling
• Knowledge of good vocabulary practices
• Knowledge of vocabulary binding

Domain work group focus

• Act as the vocabulary expert for the work group o Have familiarity with the domain being supported o Have working knowledge of the harmonization proposal template o Be able to describe harmonization processes o Be clear on the usage of “structural” vs. “clinical” vocabulary o Have knowledge of “all” tooling o Working knowledge of RoseTree vocabulary functions  Updates • Advise the work group on good vocabulary practices • Assist the Work group in the construction/selection of value sets for coded attributes • Act as a liaison between the work group and the vocabulary work group o Update the domain WG on Vocab WG activities o Update the Vocab WG on domain WG activities • Be actively involved in the work group activities • Coordinate with the work group modeling facilitator on active projects o Identify and communicate vocabulary changes  Validate  Confirm o Review ballot proposals • Assist the work group with vocabulary binding • Assist the work group in the management of vocabulary domains (create, retire, update) External focus • Harmonization o Prepare harmonization submissions o Attend harmonization meetings when submissions are being considered • OID registry o Register code systems • Facilitate communication between external terminology Standards Development Organizations and the work group • Represent vocabulary issues to the TSC/Steering division