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=Outdated Content Warning=
 
=Outdated Content Warning=
The Co-Chair Handbook is currently being updated.  Information on this page should be considered outdated until further notice.
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'''''The Co-Chair Handbook is currently being updated.  Information on this page should be considered outdated until further notice.'''''
  
 
==Co-Chair Welcome==
 
==Co-Chair Welcome==
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==Read Me==
 
==Read Me==
 
The HL7 Bylaws and GOM contain information for governance of the organization, but also contain guidance on Work Groups, balloting, etc., especially found in the [http://www.hl7.org/permalink/?GOM Governance and Operations Manual] (GOM).
 
The HL7 Bylaws and GOM contain information for governance of the organization, but also contain guidance on Work Groups, balloting, etc., especially found in the [http://www.hl7.org/permalink/?GOM Governance and Operations Manual] (GOM).
 +
 
*The [http://www.hl7.org/about/bylaws.cfm Bylaws] is a static document and requires an administrative vote by HL7 membership to alter.
 
*The [http://www.hl7.org/about/bylaws.cfm Bylaws] is a static document and requires an administrative vote by HL7 membership to alter.
 
*The GOM is a dynamic document; any HL7 member can suggest a change by emailing [mailto:goc@hl7.org goc@hl7.org] The GOM is updated three times per year.
 
*The GOM is a dynamic document; any HL7 member can suggest a change by emailing [mailto:goc@hl7.org goc@hl7.org] The GOM is updated three times per year.
*For the most current organization chart with explanation of Steering Divisions (SD), WGs, and Board appointed committees please refer to the Organization and Process documentation which can be found in the [http://www.hl7.org/permalink/?HL7OrgAndProcessPresentation Organization and Process presentation]  
+
*For the most current organization chart with explanation of Steering Divisions (SD), WGs, and Board appointed committees please refer to the Organization and Process documentation which can be found in the [http://www.hl7.org/permalink/?HL7OrgAndProcessPresentation Organization and Process presentation]
 
*See the [http://www.hl7.org/permalink/?Procedures Co-chair Utility Page/Procedures] for more useful links
 
*See the [http://www.hl7.org/permalink/?Procedures Co-chair Utility Page/Procedures] for more useful links
  
 
==HL7 Governance==
 
==HL7 Governance==
 +
 
*[http://www.hl7.org/documentcenter/public/membership/ANSI_Essential_Requirements.pdf ANSI Essential Requirements]
 
*[http://www.hl7.org/documentcenter/public/membership/ANSI_Essential_Requirements.pdf ANSI Essential Requirements]
 
*[http://www.hl7.org/about/bylaws.cfm Bylaws]
 
*[http://www.hl7.org/about/bylaws.cfm Bylaws]
 
*[http://www.hl7.org/permalink/?GOM HL7 Governance and Operations Manual] (GOM)
 
*[http://www.hl7.org/permalink/?GOM HL7 Governance and Operations Manual] (GOM)
*[http://www.hl7.org/permalink/?EssentialRequirements The HL7 Essential Requirements: Due Process Requirements for HL7 American National Standards] (HL7 ER) – may be updated three times a year  
+
*[http://www.hl7.org/permalink/?EssentialRequirements The HL7 Essential Requirements: Due Process Requirements for HL7 American National Standards] (HL7 ER) – may be updated three times a year
  
 
==Process Management/Document Approvals==
 
==Process Management/Document Approvals==
  
{|cellspacing=0 cellpadding=2 border="1"
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{| cellspacing="0" cellpadding="2" border="1"
| align="center" style="background:#f0f0f0;"|'''ITEM'''
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| style="background:#f0f0f0;" align="center" |'''ITEM'''
| align="center" style="background:#f0f0f0;"|'''Frequency'''
+
| style="background:#f0f0f0;" align="center" |'''Frequency'''
| align="center" style="background:#f0f0f0;"|'''WG approval required'''
+
| style="background:#f0f0f0;" align="center" |'''WG approval required'''
| align="center" style="background:#f0f0f0;"|'''SD approval required'''
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| style="background:#f0f0f0;" align="center" |'''SD approval required'''
| align="center" style="background:#f0f0f0;"|'''TSC approval required'''
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| style="background:#f0f0f0;" align="center" |'''TSC approval required'''
| align="center" style="background:#f0f0f0;"|'''Comment'''
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| style="background:#f0f0f0;" align="center" |'''Comment'''
 
|-
 
|-
| M&C||Every 2 years||Yes||Yes*||No||At least every 2 years or more frequently as change happens.<br/> *If existing M&C is ratified without changes, notification to SD and HQ is sufficient; re-approval by SD not needed
+
|M&C||Every 2 years||Yes||Yes*||No||At least every 2 years or more frequently as change happens.<br /> *If existing M&C is ratified without changes, notification to SD and HQ is sufficient; re-approval by SD not needed
 
|-
 
|-
| SWOT||Every 3 years||Yes||No||No||At least every 3 years or more frequently as change happens.
+
|SWOT||Every 3 years||Yes||No||No||At least every 3 years or more frequently as change happens.
 
|-
 
|-
| DMP||Every 3 years||Yes||No||No||At least every 3 years or more frequently as change happens. After approval send to PIC for review and Anne@HL7 dot org for publication
+
|DMP||Every 3 years||Yes||No||No||At least every 3 years or more frequently as change happens. After approval send to PIC for review and Anne@HL7 dot org for publication
 
|-
 
|-
| Project Scope Statement (PSS)||Once*||Yes||Yes||Yes||"If FHIR-related PSS, also needs FMG approval simultaneous with SD <br/> *Review and reapproval after 5 years"
+
|Project Scope Statement (PSS)||Once*||Yes||Yes||Yes||"If FHIR-related PSS, also needs FMG approval simultaneous with SD <br /> *Review and reapproval after 5 years"
 
|-
 
|-
| PSS update for DSTU going Normative||Once||Yes||No||Yes||Triggers notification to ANSI; starts 18-month clock to ballot
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|PSS update for DSTU going Normative||Once||Yes||No||Yes||Triggers notification to ANSI; starts 18-month clock to ballot
 
|-
 
|-
| NIB||Each cycle balloting||Yes||No||No||
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|NIB||Each cycle balloting||Yes||No||No||
 
|-
 
|-
| Publication request||Once||Yes||No||Yes||For Normative, Informative, DSTU, or unballoted DSTU update
+
|Publication request||Once||Yes||No||Yes||For Normative, Informative, DSTU, or unballoted DSTU update
 
|-
 
|-
| Notice of Withdrawal of a Protocol Specification||Once||Yes||No||Yes||
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|Notice of Withdrawal of a Protocol Specification||Once||Yes||No||Yes||
 
|-
 
|-
| Close of project never balloted||Once||Yes||No||No||Notify PMO to close project
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|Close of project never balloted||Once||Yes||No||No||Notify PMO to close project
 
|-
 
|-
| Errata publication||Once||Yes||No||No||Use publication request form and submit to the CTO (Wayne Kubick) and Director of Technical Publications (Lynn Laakso)
+
|Errata publication||Once||Yes||No||No||Use publication request form and submit to the CTO (Wayne Kubick) and Director of Technical Publications (Lynn Laakso)
 
|-
 
|-
|  
+
|
 
|}
 
|}
  
 
==Facilitator Responsibilities==
 
==Facilitator Responsibilities==
 +
 
*[http://www.hl7.org/documentcenter/public/membership/Facilitators%20Summary%20of%20Expectations%20Sept%202009.doc Facilitators Summary of Expectations]
 
*[http://www.hl7.org/documentcenter/public/membership/Facilitators%20Summary%20of%20Expectations%20Sept%202009.doc Facilitators Summary of Expectations]
 
*[http://www.hl7.org/documentcenter/public/wg/projman/misc/Vocabulary%20Facilitator%20Responsibilities%206.doc Vocabulary Facilitator Responsibilities]
 
*[http://www.hl7.org/documentcenter/public/wg/projman/misc/Vocabulary%20Facilitator%20Responsibilities%206.doc Vocabulary Facilitator Responsibilities]
*[http://gforge.hl7.org/gf/project/psc/docman/Steering%20Division%20and%20Project%20Facilitator%20Responsibilities/ Steering Division and Project Facilitator Responsibilities].  
+
*[http://gforge.hl7.org/gf/project/psc/docman/Steering%20Division%20and%20Project%20Facilitator%20Responsibilities/ Steering Division and Project Facilitator Responsibilities].
  
 
==Cycle deadlines==
 
==Cycle deadlines==
  
 
Co-Chair calendar:
 
Co-Chair calendar:
 +
 
*2018-10-12: Deadline to request meeting space at the 2019Jan WGM (WG Health metric)
 
*2018-10-12: Deadline to request meeting space at the 2019Jan WGM (WG Health metric)
*2018-10-15: Deadline to submit new project scope statements with deliverables in the 2019Jan ballot cycle to dhamill@hl7.org  
+
*2018-10-15: Deadline to submit new project scope statements with deliverables in the 2019Jan ballot cycle to dhamill@hl7.org
 
*2018-10-19: Deadline to post your minutes from the Baltimore WGM (WG Health metric)
 
*2018-10-19: Deadline to post your minutes from the Baltimore WGM (WG Health metric)
 
*2018-10-16: Initial Harmonization proposals due
 
*2018-10-16: Initial Harmonization proposals due
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Ongoing:
 
Ongoing:
 +
 
*Review (interim) WGH and notify [mailto:anne@hl7.org Anne] of changes to Mission and Charter, DMP, SWOTs for WGH
 
*Review (interim) WGH and notify [mailto:anne@hl7.org Anne] of changes to Mission and Charter, DMP, SWOTs for WGH
 
*Review interim PBS Metrics and notify [mailto:PMO@hl7.org Dave Hamill] of changes to 3-year plans, closing projects for PBS Metrics
 
*Review interim PBS Metrics and notify [mailto:PMO@hl7.org Dave Hamill] of changes to 3-year plans, closing projects for PBS Metrics
* press release forms at http://www.hl7.org/documentcenter/public/utilities/Press%20Release%20Request%20Form.doc
+
*press release forms at http://www.hl7.org/documentcenter/public/utilities/Press%20Release%20Request%20Form.doc
* Updates to [http://www.hl7.org/documentcenter/public/membership/Facilitators%20Summary%20List.pdf Facilitator List]
+
*Updates to [http://www.hl7.org/documentcenter/public/membership/Facilitators%20Summary%20List.pdf Facilitator List]
  
 
==Resource Categories==
 
==Resource Categories==
  
{|width=100% cellspacing=0 cellpadding=2 border="1"
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{| width="100%" cellspacing="0" cellpadding="2" border="1"
 
|-
 
|-
|bgcolor="#ffffaa" align=center width="33%"|  
+
| width="33%" bgcolor="#ffffaa" align="center" |
  
===Ballot Management ===
+
===Ballot Management===
|bgcolor="#ccaaff" align=center width="33%"|  
+
| width="33%" bgcolor="#ccaaff" align="center" |
===Project Management ===
+
===Project Management===
|bgcolor="#ddffaa" align=center|  
+
| bgcolor="#ddffaa" align="center" |
 
===Publishing===
 
===Publishing===
 
|-
 
|-
|valign=top|  
+
| valign="top" |
 
<!--Ballot Management-->
 
<!--Ballot Management-->
*[http://www.hl7.org/special/committees/tsc/ballotmanagement/reports/NoReconPackage_by_wg.cfm Active Ballots with No Reconciliation Package Posted]  
+
*[http://www.hl7.org/special/committees/tsc/ballotmanagement/reports/NoReconPackage_by_wg.cfm Active Ballots with No Reconciliation Package Posted]
 
*[http://www.hl7.org/permalink/?AmalgamationMacro Ballot Comment Amalgamation Macro]
 
*[http://www.hl7.org/permalink/?AmalgamationMacro Ballot Comment Amalgamation Macro]
 
*[http://www.hl7.org/permalink/?BallotDesktop Ballot Desktop]
 
*[http://www.hl7.org/permalink/?BallotDesktop Ballot Desktop]
Line 117: Line 122:
 
*[http://www.hl7.org/documentcenter/public/wg/tsc/GeneralizedRulesforConstructingHL7BallotandStandardsName.doc Guidelines for Constructing Ballot Document Titles]
 
*[http://www.hl7.org/documentcenter/public/wg/tsc/GeneralizedRulesforConstructingHL7BallotandStandardsName.doc Guidelines for Constructing Ballot Document Titles]
 
*[http://www.hl7.org/permalink/?HL7HarmonizationProposal Harmonization Proposal Template]
 
*[http://www.hl7.org/permalink/?HL7HarmonizationProposal Harmonization Proposal Template]
*[http://www.hl7.org/permalink/?VotingMadeEasy HL7 Ballots- Voting Made Easy]  
+
*[http://www.hl7.org/permalink/?VotingMadeEasy HL7 Ballots- Voting Made Easy]
 
*[http://www.hl7.org/permalink/?NIB Notice of Intent to Ballot (NIB) form]
 
*[http://www.hl7.org/permalink/?NIB Notice of Intent to Ballot (NIB) form]
 
*[http://www.hl7.org/documentcenter/public/procedures/Request%20for%20Out_of_Cycle%20Ballot.doc Out of Cycle Ballot Request Form]
 
*[http://www.hl7.org/documentcenter/public/procedures/Request%20for%20Out_of_Cycle%20Ballot.doc Out of Cycle Ballot Request Form]
Line 129: Line 134:
 
*[http://gforge.hl7.org/gf/download/docmanfileversion/7213/10098/BallotGuidance-20130128.doc TSC guidelines on informative vs normative]
 
*[http://gforge.hl7.org/gf/download/docmanfileversion/7213/10098/BallotGuidance-20130128.doc TSC guidelines on informative vs normative]
 
*[http://www.hl7.org/documentcenter/public/wg/arb/Substantive%20Change%2009.05.02.doc V2 Substantivity Guide]
 
*[http://www.hl7.org/documentcenter/public/wg/arb/Substantive%20Change%2009.05.02.doc V2 Substantivity Guide]
|valign=top|
+
| valign="top" |
 
<!--Project Management -->
 
<!--Project Management -->
 
*[http://www.hl7.org/permalink/?GForgeHomebaseProjectRequestForm GForge Homebase Project Request Template]
 
*[http://www.hl7.org/permalink/?GForgeHomebaseProjectRequestForm GForge Homebase Project Request Template]
Line 142: Line 147:
 
*[http://gforge.hl7.org/gf/project/tsc/frs/?action=FrsReleaseBrowse&frs_package_id=169 Project Health] (Projects, Ballots, and Standards Metrics, or PBS Metrics)
 
*[http://gforge.hl7.org/gf/project/tsc/frs/?action=FrsReleaseBrowse&frs_package_id=169 Project Health] (Projects, Ballots, and Standards Metrics, or PBS Metrics)
 
*[http://www.hl7.org/documentcenter/public/wg/projectServices/PBSMetricGuidanceforSDCoChairsFinal.doc PBS Metrics Guidance for Steering Division Review]
 
*[http://www.hl7.org/documentcenter/public/wg/projectServices/PBSMetricGuidanceforSDCoChairsFinal.doc PBS Metrics Guidance for Steering Division Review]
*[http://www.hl7.org/permalink/?PLCPD Project Life Cycle for Product Development] (PLCPD)  
+
*[http://www.hl7.org/permalink/?PLCPD Project Life Cycle for Product Development] (PLCPD)
 
*[http://www.hl7.org/permalink/?ProjectScopeStatement Project Scope Statement] (PSS) Template
 
*[http://www.hl7.org/permalink/?ProjectScopeStatement Project Scope Statement] (PSS) Template
 
*[http://www.hl7.org/permalink/?V2Tracker V2 proposed changes tracker]
 
*[http://www.hl7.org/permalink/?V2Tracker V2 proposed changes tracker]
 
*[http://wiki.hl7.org/index.php?title=Template:Project_Page Wiki Project Page Template] Wiki
 
*[http://wiki.hl7.org/index.php?title=Template:Project_Page Wiki Project Page Template] Wiki
  
|valign=top|
+
| valign="top" |
 
<!--Publishing-->
 
<!--Publishing-->
  
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*[http://wiki.hl7.org/index.php?title=Publishing_Committee#V3_Publishing_.22How_To_....22_Documents V3 Publishing “How to” Documents]
 
*[http://wiki.hl7.org/index.php?title=Publishing_Committee#V3_Publishing_.22How_To_....22_Documents V3 Publishing “How to” Documents]
 
*[http://hl7tsc.org/wiki/index.php?title=DSTU_Publishing_Guidance DSTU Publishing and Extension Request Guidance]
 
*[http://hl7tsc.org/wiki/index.php?title=DSTU_Publishing_Guidance DSTU Publishing and Extension Request Guidance]
*[[Process for requesting publication of errata]]  
+
*[[Process for requesting publication of errata]]
 
*[http://gforge.hl7.org/gf/project/v2-ballot-pkg/scmsvn/?action=browse&path=%2F%2Acheckout%2A%2Ftrunk%2FV2.7%2520Style%2520Guide%2520-%252043.doc&revision=8348 HL7 V2 Style Guide]
 
*[http://gforge.hl7.org/gf/project/v2-ballot-pkg/scmsvn/?action=browse&path=%2F%2Acheckout%2A%2Ftrunk%2FV2.7%2520Style%2520Guide%2520-%252043.doc&revision=8348 HL7 V2 Style Guide]
  
 
|-
 
|-
|bgcolor="#ddffaa" align=center width="33%"|
+
| width="33%" bgcolor="#ddffaa" align="center" |
  
 
===Work Group Management===
 
===Work Group Management===
  
|bgcolor="#ffffaa" align=center width="33%"|  
+
| width="33%" bgcolor="#ffffaa" align="center" |
 
===Working Group Meeting (WGM) Management===
 
===Working Group Meeting (WGM) Management===
  
|bgcolor="#ccaaff" align=center|  
+
| bgcolor="#ccaaff" align="center" |
 
===Other===
 
===Other===
  
 
|-
 
|-
|valign=top|
+
| valign="top" |
 
<!--Work Group Management-->
 
<!--Work Group Management-->
 
*[http://gforge.hl7.org/gf/download/docmanfileversion/6767/9305/GenericWGMChecklist.doc Generic Checklist for WGM preparation]
 
*[http://gforge.hl7.org/gf/download/docmanfileversion/6767/9305/GenericWGMChecklist.doc Generic Checklist for WGM preparation]
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*[http://www.hl7.org/documentcenter/public/wg/tsc/WGM_Meeting_Attendance_Template.rtf Attendee template]
 
*[http://www.hl7.org/documentcenter/public/wg/tsc/WGM_Meeting_Attendance_Template.rtf Attendee template]
 
*[http://www.hl7.org/documentcenter/public/procedures/Board%20Liaison%20Report%20Template.doc Board Liaison Report Template]
 
*[http://www.hl7.org/documentcenter/public/procedures/Board%20Liaison%20Report%20Template.doc Board Liaison Report Template]
*[http://www.hl7.org/permalink/?DMP Decision Making Practices (DMP)Template]
+
*[http://www.hl7.org/permalink/?DMP Decision Making Practices (DMP)Template]
 
*[http://www.hl7.org/documentcenter/public/membership/Facilitators%20Summary%20List.pdf Facilitators List]
 
*[http://www.hl7.org/documentcenter/public/membership/Facilitators%20Summary%20List.pdf Facilitators List]
 
**[http://www.hl7.org/about/hl7facilitators.cfm Facilitators Summary of Expectations]
 
**[http://www.hl7.org/about/hl7facilitators.cfm Facilitators Summary of Expectations]
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*[http://www.hl7.org/permalink/?MissionCharter WG Mission and Charter Guidelines]
 
*[http://www.hl7.org/permalink/?MissionCharter WG Mission and Charter Guidelines]
  
|valign=top|
+
| valign="top" |
 
<!--Working Group Meeting (WGM) Management-->
 
<!--Working Group Meeting (WGM) Management-->
 
*[http://gforge.hl7.org/gf/download/docmanfileversion/5397/6775/Three-YearPlan_MC_Guidelines20091224.doc 3 Year Plan Guidelines]
 
*[http://gforge.hl7.org/gf/download/docmanfileversion/5397/6775/Three-YearPlan_MC_Guidelines20091224.doc 3 Year Plan Guidelines]
Line 209: Line 214:
 
*[http://www.hl7.org/documentcenter/public/procedures/roberts_rules_2.zip Robert's Rules that apply to Committee Co-Chairs]
 
*[http://www.hl7.org/documentcenter/public/procedures/roberts_rules_2.zip Robert's Rules that apply to Committee Co-Chairs]
 
<!--*Template for SWOT-->
 
<!--*Template for SWOT-->
*[http://www.hl7.org/documentcenter/public/wg/pi/Default_HL7_WG_DMP_v3.0.doc Template] for [http://www.hl7.org/participate/decisionmaking.cfm Work Group Decision Making Practices]  
+
*[http://www.hl7.org/documentcenter/public/wg/pi/Default_HL7_WG_DMP_v3.0.doc Template] for [http://www.hl7.org/participate/decisionmaking.cfm Work Group Decision Making Practices]
 
*[http://www.hl7.org/permalink/?WGMAgendaTemplate WGM Agenda Template] including [http://www.hl7.org/permalink/?AgendaIcons WGM Agenda session icons] ((business, reconciliation, technical)
 
*[http://www.hl7.org/permalink/?WGMAgendaTemplate WGM Agenda Template] including [http://www.hl7.org/permalink/?AgendaIcons WGM Agenda session icons] ((business, reconciliation, technical)
 
*[http://www.hl7.org/permalink/?WGMAttendanceTemplate WGM Attendance] Template
 
*[http://www.hl7.org/permalink/?WGMAttendanceTemplate WGM Attendance] Template
 
*[http://www.hl7.org/documentcenter/public/procedures/Work%20Group%20Change%20Template.docx Work Group Change Template] - use this form if you want to dissolve a WG, merge two WGs, or change a WG's name or assigned steering division.
 
*[http://www.hl7.org/documentcenter/public/procedures/Work%20Group%20Change%20Template.docx Work Group Change Template] - use this form if you want to dissolve a WG, merge two WGs, or change a WG's name or assigned steering division.
*Template for creating [http://www.hl7.org/documentcenter/public/wg/tsc/New%20Work%20Group%20Template20110530.doc New Work Group]  
+
*Template for creating [http://www.hl7.org/documentcenter/public/wg/tsc/New%20Work%20Group%20Template20110530.doc New Work Group]
 
*[http://hl7tsc.org/wiki/index.php?title=Work_Group_Health Work Group Health]
 
*[http://hl7tsc.org/wiki/index.php?title=Work_Group_Health Work Group Health]
 
*[http://www.hl7.org/permalink/?UploadMinutes Upload Work Group Meeting Minutes]
 
*[http://www.hl7.org/permalink/?UploadMinutes Upload Work Group Meeting Minutes]
*[http://www.hl7.org/special/Committees/_common/upload.cfm Upload and catalog documents] to the HL7.org web site  
+
*[http://www.hl7.org/special/Committees/_common/upload.cfm Upload and catalog documents] to the HL7.org web site
 
 
  
|valign=top|
+
| valign="top" |
  
 
<!--Other-->
 
<!--Other-->

Latest revision as of 19:08, 12 December 2019

Outdated Content Warning

The Co-Chair Handbook is currently being updated. Information on this page should be considered outdated until further notice.

Co-Chair Welcome

Thanks so much for serving as an HL7 Co-Chair. We’ve created this wiki to make it easier to find items you may need. Over time we plan to add webinars to provide “on demand” instructions. We’ve included a link to the current Co-Chair Handbook in case you prefer a .pdf document. If you have not had a chance to attend the co-chair training at a Working Group Meeting, the New Co-Chair Training slideshow may be informative.
Suggestions for improvements/corrections to this document should be sent to the Associate Executive Director of HL7 (Karenvan@hl7.org) and the Co-chairs of the Process Improvement WG, or enter your suggestions at PIC:COCHAIRS using the template provided or email the PIC List Service (pic@lists.hl7.org)

Read Me

The HL7 Bylaws and GOM contain information for governance of the organization, but also contain guidance on Work Groups, balloting, etc., especially found in the Governance and Operations Manual (GOM).

  • The Bylaws is a static document and requires an administrative vote by HL7 membership to alter.
  • The GOM is a dynamic document; any HL7 member can suggest a change by emailing goc@hl7.org The GOM is updated three times per year.
  • For the most current organization chart with explanation of Steering Divisions (SD), WGs, and Board appointed committees please refer to the Organization and Process documentation which can be found in the Organization and Process presentation
  • See the Co-chair Utility Page/Procedures for more useful links

HL7 Governance

Process Management/Document Approvals

ITEM Frequency WG approval required SD approval required TSC approval required Comment
M&C Every 2 years Yes Yes* No At least every 2 years or more frequently as change happens.
*If existing M&C is ratified without changes, notification to SD and HQ is sufficient; re-approval by SD not needed
SWOT Every 3 years Yes No No At least every 3 years or more frequently as change happens.
DMP Every 3 years Yes No No At least every 3 years or more frequently as change happens. After approval send to PIC for review and Anne@HL7 dot org for publication
Project Scope Statement (PSS) Once* Yes Yes Yes "If FHIR-related PSS, also needs FMG approval simultaneous with SD
*Review and reapproval after 5 years"
PSS update for DSTU going Normative Once Yes No Yes Triggers notification to ANSI; starts 18-month clock to ballot
NIB Each cycle balloting Yes No No
Publication request Once Yes No Yes For Normative, Informative, DSTU, or unballoted DSTU update
Notice of Withdrawal of a Protocol Specification Once Yes No Yes
Close of project never balloted Once Yes No No Notify PMO to close project
Errata publication Once Yes No No Use publication request form and submit to the CTO (Wayne Kubick) and Director of Technical Publications (Lynn Laakso)

Facilitator Responsibilities

Cycle deadlines

Co-Chair calendar:

  • 2018-10-12: Deadline to request meeting space at the 2019Jan WGM (WG Health metric)
  • 2018-10-15: Deadline to submit new project scope statements with deliverables in the 2019Jan ballot cycle to dhamill@hl7.org
  • 2018-10-19: Deadline to post your minutes from the Baltimore WGM (WG Health metric)
  • 2018-10-16: Initial Harmonization proposals due
  • 2018-10-19: Deadline to notify HQ of additions/changes/corrections to co-chair openings
  • 2018-10-24: Co-Chair call for nominations opens
  • 2018-10-28: Deadline to submit the online Notification of Intent to Ballot (NIB)
  • 2018-10-30: TSC Appeal Deadline for missed NIB deadline
  • 2018-11-06: Final Harmonization proposals due
  • 2018-11-08: Harmonization Conference Call (WG Health metric: participation in the call or notifying the harmonization listserve that your WG has reviewed with no changes)
  • 2018-11-11: Initial content deadline
  • 2018-11-13: TSC Appeal Deadline for missed initial content deadline
  • 2018-11-18: Reconciliation of previous ballots must be completed and posted to the ballot website
  • 2018-11-20: TSC Deadline to appeal missed reconciliation deadline
  • 2018-11-23: Co-Chair Nominations Close at 5:00 pm Eastern
  • 2018-11-25: FHIR core and base IG substantive change freeze/V3 Complete and Supporting Content Deadlines
  • 2018-11-27: TSC Appeal Deadline for missed content deadline
  • 2018-12-02: Final content deadline
  • 2018-12-04: TSC Appeal Deadline for missed content deadline
  • 2018-12-07: Co-Chair election statements due to HQ
  • 2018-12-07: Provisional ballot opening
  • 2018-12-12: Co-chair election statements e-mailed to membership
  • 2018-12-14: Deadline to post your WGM agenda on the WGM information page (WG Health metric)

Ongoing:

Resource Categories

Ballot Management

Project Management

Publishing

Work Group Management

Working Group Meeting (WGM) Management

Other