2016-09-18 SGB WGM Agenda

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HL7 SGB Minutes Location:		Date: 2016-09-18 Time: 1:45 PM Eastern
Facilitator	Paul/Calvin	Note taker(s)	Anne

Attendee	Name
x	Calvin Beebe
x	Lorraine Constable
	Russ Hamm
x	Tony Julian
x	Paul Knapp
x	Austin Kreisler
x	Wayne Kubick
x	Mary Kay McDaniel
	Ken McCaslin
x	Rik Smithies
	Brian Pech
Quorum: Chair + 4

Minutes

• Guests: Karen Van Hentenryck, Mario Hyland
• Agenda review
• Action Items
• Discussion Topics
  • ANSI requirements
    • Karen here to discuss. What do they care about? Karen states only about normative. Anyone can comment. Members can do so for free; non-members pay. You have to consider the comments and respond to each. Do we have to have an announced comment period? Yes…you cut off ballot signup before it opens and ballot must be 30 days. Evidence must be kept so they can come and review – that’s what the ballot desktop is for. Are there requirements for how we conduct business between ballots? Do we have to have transparency? Yes, they can go back and ask for minutes to look for evidence of voting, etc. Will they audit that we have other minutes? Not really – that’s an HL7 requirement. Discussion over location of minutes. There has never been a requirement for the minutes of projects. Calvin notes levels of security at healthcare organizations are increasing and it is difficult for people in those environments to use sharing tools like Google docs, skype, etc.
    • Austin: If there is a requirement to match up reconciliation with minutes, it would be good to provide links to them with the spreadsheet. The critical one would be the vote to approve the package.
    • Discussion of how the different standards are using reconciliation tools and the various struggles – v2, FHIR, etc. For all ballots but FHIR, the spreadsheet is the good. For FHIR, it’s sucked into tracker and then they suck everything out of tracker and create the spreadsheet. Mario: Could things be missed? Yes, but that’s also possible with spreadsheets. The path from comment to resolution has to be traceable and verifiable. Austin: Plenty of WGs add new things in the spreadsheets which are the equivalent of tracker change requests.
    • Karen notes that the next ANSI audit is Fall 2017
    • Karen departs
    • Lorraine: FHIR process – less opportunity for people to check and validate. What is the best way to replace those manual checks and balances? Precept is that there is a way to trace and validate. Discussion regarding using spreadsheets/ballot desktop to support the ANSI process. How do we assure that all of the items on the spreadsheet match what came in? Austin: FHIR is following a piloted alternative process approved by the TSC. Recent discussion has occurred regarding abandoning both spreadsheets and balloting entirely as other methods of review can be used to meet ANSI requirements. Can do comment process and incremental updates. Calvin: Does every product family have a different set of rules? Lorraine: The fewer differences we have, the better. Discussion over aggregate products and making sure WGs maintain a voice.
    • Lorraine; the precept is that we have a consistent way of communicating results. Group works on list of normative ballot precepts from the ANSI essential requirements.
• Adjourned at 2:58 pm Eastern