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2010-09-09 Call Minutes

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To return to the >> Oncology EHR Functional Profile or Agendas and Minutes

HL7 Ambulatory Oncology Functional Profile Meeting

Meeting Logistics

Date/Time: Thursday, September 9th, 2010 / 1:00 PM – 2:30 PM EST
Location: Phone: 1- 770-657-9270; Passcode: 510269


  1. Welcome and Introductions
    • Helen Stevens (co-chair)
    • John Ritter (EHR WG co-chair)
    • Peter Harrison (US Oncology)
    • Salimah Shakir (NCI)
  2. Agenda review and approval
    • Item 6 deferred as CDC not attending.
  3. Approval of minutes from previous calls: August 19th
    • Minutes approved without change
  4. Review Actions from previous meeting(s)
    1. Helen to contact Lori Havener (NAACCR) and Kenneth Gerlach (CDC) regarding ballot questions
      • Helen has scheduled meeting at the HL7 WGM with Lori and Ken and will include any other AOFP team members who are at the WGM. Salimah will let Helen know if she is attending.
    2. Sandy to send Peter an overview of the requirements for public health reporting to share with CCHIT
      • Completed.
    3. Peter to present public health reporting requirements to CCHIT as per information from Sandy.
      • Completed
    4. Salimah to email NCI status update to the AOFP list.
      • Salimah will provide updates during the conference calls.
    5. Sandy/Wendy solicit input from NOCR for Overview Sections 6 and 7.15
      • Outstanding - Sandy expects to have available for Sept 16th call.
    6. Salimah to solicit input from NCI for Overview Section 7.7
      • Outstanding.
  5. CCHIT Liaison Report (Peter)
    • Information on Public Health Reporting requirements received from the NPCR was provided to the CCHIT team. CCHIT has decided to roadmap this requirement. The CCHIT staff are working on filtering through the DC1-3 sections that are already included in the Ambulatory specification.
    • CCHIT Onc workgroup schedule:
      • Prepare 1 st Draft Criteria and Test Scripts Due: October 28
      • Public Comment Period Mid November to mid December 2010
      • Pilot Tests Mid February to early March 2011
      • Prepare Final Materials March 2011
      • Launch Certification Program April 1, 2011
    • There was some discussion about how to ensure HL7 EHR input during the public review as well as input from the Oncology community.
  6. CDC NPCR Project Status Update (Sandy)
    • Deferred
  7. NCI Project Status Update (Salimah)
    • The project has been renamed to "caBIG Clinical Trials Suite".
    • NCI is using the AOFP for requirements and has completed the referrals management section. They are starting on medication management and clinical staging.
    • NCI has some new glossary entries that have come from their work (e.g. "Agent"). How should these be submitted to the AOFP team? Helen: Salimah should add them to the Glossary section in the Overview Chapter and they will be reviewed by the team on a future call.
  8. Overview Chapter - Clinical Review & Ballot Reconciliation
    • Deferred as no new input has been received.
  9. Other business
    • None presented
  10. Agenda items for next meeting (September 16th or September 23rd)
    • Tentative decision to have next call on September 16th if there is input for the Overview Chapter by that date.