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Difference between revisions of "2010-04-13 Online Presence Call Minutes"

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|||Bill Braithwaite||Anakam, ES||bbraithwaite@anakam.com
 
|||Bill Braithwaite||Anakam, ES||bbraithwaite@anakam.com
 
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|-
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|||Freida Hall||VA, ES||freida.hall@va.gov
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|regrets||Freida Hall||VA, ES||freida.hall@va.gov
 
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|||Dave Hamill||HL7 HQ, ES||dhamill@hl7.org
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|x||Dave Hamill||HL7 HQ, ES||dhamill@hl7.org
 
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|||Mike Kingery||HL7 HQ, ES||mkingery@hl7.org
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|x||Mike Kingery||HL7 HQ, ES||mkingery@hl7.org
 
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|||Lynn Laakso||HL7 HQ||lynn@hl7.org
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|x||Lynn Laakso||HL7 HQ||lynn@hl7.org
 
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|||Patrick Loyd||GPInformatics, ES||patrick.loyd@gpinformatics.com
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|regrets||Patrick Loyd||GPInformatics, ES||patrick.loyd@gpinformatics.com
 
|-
 
|-
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|||Ken McCaslin||HL7 TSS SD || Kenneth.H.McCaslin@QuestDiagnostics.com
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|x||Ken McCaslin||HL7 TSS SD || Kenneth.H.McCaslin@QuestDiagnostics.com
 
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<!-- *****  Delete instructions  and change quorum requirements ON NEXT LINE *****-->
 
<!-- *****  Delete instructions  and change quorum requirements ON NEXT LINE *****-->
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|colspan="4" |'''Quorum Requirements (Co-chair +2 without preponderance of influence ) Met: '''yes/no <br/>
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'''Minutes/Conclusions Reached:'''<br/>
 
'''Minutes/Conclusions Reached:'''<br/>
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#Agenda review and approval - accepted
 
#Agenda review and approval - accepted
−
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# no vote on minutes
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#Review cover page and instructions for distribution at May WGM
 +
#*Updated version sent to team via email. Prior [http://gforge.hl7.org/gf/download/trackeritem/1463/7076/CCCCMMDDWGMinutes_v2.rtf rtf version]
 +
#*HL7 V2 datatypes uses YYYY not CCYY, no dashes in date
 +
#*'Work Group Acronym' has not been published; should there be one?
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#**Do we add to Online Presence, add to ES three-year plan, or pass to PIC? Let's ask PIC.
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#*How-to manual for migrating minutes from wiki to web site.
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#**Action Items for PIC
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#**Change square brackets in green text to parentheses
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#*[[Meeting_Minutes_template |Minutes template wiki draft]]
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#RSS feed for wiki updates
 
#Recap co-chair handbook change suggestions [[PIC:COCHAIRS#Project_Requirements_Gathering|PIC wiki page link]]
 
#Recap co-chair handbook change suggestions [[PIC:COCHAIRS#Project_Requirements_Gathering|PIC wiki page link]]
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#*use the modal verb language in our suggestions
 
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#*Rationale:
 
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#*#shall be in a location where they are not changeable by others;
 
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#*#shall be in a location where non-regular participants can find them (consistent place between all work groups);
 
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#*#minutes are the official documentation of the activities of HL7 and ANSI audit processes will need to have access to them, a formal location.
 
 
#Identify next steps - see Project Objectives and deliverables from [http://gforge.hl7.org/gf/download/trackeritem/1463/7030/HL7PSSES_OnlinePresence_v2_approved.doc Project Scope]
 
#Identify next steps - see Project Objectives and deliverables from [http://gforge.hl7.org/gf/download/trackeritem/1463/7030/HL7PSSES_OnlinePresence_v2_approved.doc Project Scope]
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#*Introducing the new template for minutes: before or at the WGM? Before the WGM so users can beta-test the template at the May WGM and solicit input before the update of the cochair handbook. Guidance on using the template?  Handouts at the cochairs dinner/meeting note when the minutes must be completed by, where to post, etc.  Plug in to the template itself; this is a beta test, occurs in these two forms (RTF and Wiki), upload to web site when approved, feedback at xyz link. Add standard cover page with the instructions, including moving wiki minutes to web site. Check with HQ staff on getting into the cochair handouts.  
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#*Communication to the cochairs
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#Adjourned 3:41 PM EDT.
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#**Review with TSC, Get on TSC Monday night agenda for pilot
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-->
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#**Is the PIC review of Co-chair handbook for release of updates at September WGM or for kickoff of review at September WGM? Add to action items.  
 +
#*Is a cover page needed for submission of a project scope statement?  We don't need to ask for a cover page for the submission of minutes, but the cover page belongs on the template, as it should on the project scope statement.  
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| '''Actions:''' <br>
 
| '''Actions:''' <br>
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*Lynn to check the DMP for the century-year representation and dashes between CCYY-MM-DD to YYYYMMDD changes to the DMP template consistent with V2 Datatypes DT and DTM.
 +
*Lynn to ask PIC about creating acronym key for Work Group Acronym.
 +
*Recommend to PIC to eliminate 'City' from WGM minutes suggested title and use dashes instead of spaces between words, formatting those values to be replaced to be surrounded by <  >.
 +
*Find out if the PIC review of Co-chair handbook for release of updates at September WGM or for kickoff of review at September WGM for release by January WGM?
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*Lynn will ask to have it on the agenda for next Monday for review by the TSC.
 
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|width="100%" |'''Next Meeting/Preliminary Agenda Items'''<br/>
 
|width="100%" |'''Next Meeting/Preliminary Agenda Items'''<br/>
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*Review with TSC Monday 19 April
 +
*Review with ES next week Tuesday 20 April
 +
*Next meeting 27 April - Prepare/review presentation to cochairs at WGM
 
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Latest revision as of 16:41, 15 June 2010

back to ES_Online_Presence

Agenda/Minutes

HL7 ES Online Presence Meeting

Location: dial 770-657-9270 and enter pass code 988978#, GoToMeeting ID: 733-885-482

Date: 2010-03-30
Time: 3:00 PM EDT
Facilitator Lynn Laakso Note taker(s) Lynn Laakso
Attendee Name Affiliation Email Address
Bill Braithwaite Anakam, ES bbraithwaite@anakam.com
regrets Freida Hall VA, ES freida.hall@va.gov
x Dave Hamill HL7 HQ, ES dhamill@hl7.org
x Mike Kingery HL7 HQ, ES mkingery@hl7.org
x Lynn Laakso HL7 HQ lynn@hl7.org
regrets Patrick Loyd GPInformatics, ES patrick.loyd@gpinformatics.com
x Ken McCaslin HL7 TSS SD Kenneth.H.McCaslin@QuestDiagnostics.com
Quorum Requirements (Co-chair +2 without preponderance of influence ) Met: no

Agenda Topics

  1. Agenda review and approval
  2. Review and comment on 2010-03-30_Online_Presence_Call_Minutes
  3. Review cover page and instructions for distribution at May WGM
  4. RSS feed for wiki updates
  5. Recap co-chair handbook change suggestions PIC wiki page link
  6. Identify next steps - see Project Objectives and deliverables from Project Scope


Supporting Documents

Minutes/Conclusions Reached:

  1. Agenda review and approval - accepted
  2. no vote on minutes
  3. Review cover page and instructions for distribution at May WGM
    • Updated version sent to team via email. Prior rtf version
    • HL7 V2 datatypes uses YYYY not CCYY, no dashes in date
    • 'Work Group Acronym' has not been published; should there be one?
      • Do we add to Online Presence, add to ES three-year plan, or pass to PIC? Let's ask PIC.
    • How-to manual for migrating minutes from wiki to web site.
      • Action Items for PIC
      • Change square brackets in green text to parentheses
    • Minutes template wiki draft
  4. RSS feed for wiki updates
  5. Recap co-chair handbook change suggestions PIC wiki page link
  6. Identify next steps - see Project Objectives and deliverables from Project Scope
    • Communication to the cochairs
      • Review with TSC, Get on TSC Monday night agenda for pilot
      • Is the PIC review of Co-chair handbook for release of updates at September WGM or for kickoff of review at September WGM? Add to action items.
    • Is a cover page needed for submission of a project scope statement? We don't need to ask for a cover page for the submission of minutes, but the cover page belongs on the template, as it should on the project scope statement.
Actions:
  • Lynn to check the DMP for the century-year representation and dashes between CCYY-MM-DD to YYYYMMDD changes to the DMP template consistent with V2 Datatypes DT and DTM.
  • Lynn to ask PIC about creating acronym key for Work Group Acronym.
  • Recommend to PIC to eliminate 'City' from WGM minutes suggested title and use dashes instead of spaces between words, formatting those values to be replaced to be surrounded by < >.
  • Find out if the PIC review of Co-chair handbook for release of updates at September WGM or for kickoff of review at September WGM for release by January WGM?
  • Lynn will ask to have it on the agenda for next Monday for review by the TSC.
Next Meeting/Preliminary Agenda Items
  • Review with TSC Monday 19 April
  • Review with ES next week Tuesday 20 April
  • Next meeting 27 April - Prepare/review presentation to cochairs at WGM
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