2010-02-16 Online Presence Call Minutes

Online Presence Project- Electronic Services Committee Tuesday, February 16 2010 03:00 PM (US Eastern Time, UTC -5)
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Agenda

Apologies

• Ken McCaslin

Meeting Admin

Meeting Attendance - :

At	Name	Affiliation	Email Address
x	Bill Braithwaite	Anakam, ES	bbraithwaite@anakam.com
x	Freida Hall	VA, ES	freida.hall@va.gov
x	Dave Hamill	HL7 HQ, ES	dhamill@hl7.org
x	Mike Kingery	HL7 HQ, ES	mkingery@hl7.org
x	Lynn Laakso	HL7 HQ	lynn@hl7.org
x	Patrick Loyd	GPInformatics, ES	patrick.loyd@gpinformatics.com

1. Accept Agenda – no corrections noted.
2. Approve 2010-01-05_Online_Presence_Call_Minutes; Freida, Dave, Mike abstain (3/0/3)
3. Discussion topics
   • ES business: Issue Reporting and Escalation versus Global Directory proposed terms of use; review.
   • Minutes template - not 'owned' by anyone in particular so we can make suggestions to Lynn and she'll socialize them at HQ.
   • Minutes template update suggestions:
     • Votes on ballot in ballot comment spreadsheet can be zipped up with the ballots; check box for whether agenda business was ballot reconciliation and whether reconciliation is also posted to ballot decktop
     • Notation like PSS check box in the minutes for ‘quorum met’
     • best practices suggestion of using general consent for approval (adopted by unanimous consent) of non controversial topics like minutes.
     • additional comments: look at Dave’s template, minimize the white space, use RTF to minimize MS Word funkiness with tables. Compact space is better for display online. Numbers are better than bullets because they are easier to refer to. Bullets, especially nested, get messy and difficult to follow. Don’t need the section on typical agenda items, just the agenda review and approve minutes. Tabled agenda items are easily reviewed when minutes are reviewed. URL references can be included in last, or separate, section. Can we suggest they paste in handouts or attachments into the document? Freida suggests we have some groups test it before we distribute it widely. Lynn can update and send to ES list to comment, and Project Services as well.
4. Next Steps
   • PIC recommendations to the co-chairs handbook are documented on the PIC Wiki at http://wiki.hl7.org/index.php?title=PIC:COCHAIRS.

Adjournment 3:31 pm. .