PHER Task List

[PHER main page]

The primary purpose of this page is to keep track of which co-chair is assigned to specific tasks on either a one-time or recurring basis.

Co-chairs:

EC Erin Holt Coyne (Term expires Jan 2017)
JM Joginder Madra (Term expires Sept 2016)
CN Craig Newman (Term expires Sep 2017)
LR Laura Rappleye (Term exprires Sep 2017) 
JR John Roberts (Term expires Sept 2016)

Current cycle: WGM Cycle January 2016: Orlando

Done:
2015-10-11 Initial Harmonization Proposal submissions due midnight Eastern - N/A JR; none
2015-10-16 Update the Conference Call Center for the coming cycle - completed 2015-10-13 JR
2015-10-16 Update the call schedule in the PHER conference call agenda wiki - completed 2015-10-16 JR
2015-10-23 Work Group Meeting Room Request - completed 2015-10-08 Th Q4 by the WG and 2015-10-16 JR 
2015-10-23 Complete the Post-WGM Effectiveness Survey (WG Health metric) - completed 2015-10-15 by the co-chairs
2015-10-23 Deadline to notify HQ of additions/changes/corrections to Co-Chair openings - N/A JR; no openings
2015-10-23 Update the co-chair assignments in the PHER conference call agenda wiki - completed 2015-10-23 JM
2015-10-23 Post prior cycle WGM minutes on the website or wiki (WG Health metric) - drafts posted 2015-10-21 LR, JR
2015-10-25 Notification of Intent to Ballot (NIB) - completed on the call 2015-10-22
2015-10-27 Review draft Formation of Consensus Groups / Reaffirmation Review Groups - done 2015-10-27 JR

2015-11-08 Initial Content due - check WG ballots  
2015-11-01 Final Harmonization proposals due
2015-11-15 Ballot preview opens - check WG ballots 
2015-11-10 Review harmonization proposals for PHER impact
2015-11-10-12 Harmonization Conference Call (either attend or send note of non-attendance)
2015-11-15 Reconciliation deadline for ballot prevous cycle; send notice to voters 
2015-11-22 Supporting content deadline: all supporting V3 content due; V2.x final content due
2015-11-27 WG Co-Chair Nominations closes at 5:00 pm ET  
2015-10-28 Call for Co-Chair Nominations Opens   
2015-11-29 Final Content Deadline  
2015-12-04 Ballot Opens 
2015-12-04 Co-chair election statments due
2015-12-14 Deadline to post your WGM agenda on the WGM information page (WG Health metric)
2015-12-14 Deadline to request presentation time at Co-Chair dinner

Next cycle: WGM Cycle May 2016: Montreal

Task lists:

Irregularly scheduled tasks:

20yy-mm-dd DESD votes (if necessary, poll co-chairs or work group; vote):
  if a PHER project, monitor votes and questions.

Conference calls (repeat for each conference call):

20yy-mm-dd (Tuesday before call) Send notice with agenda or cancel interim call with no agenda
20yy-mm-dd (Friday after call) edit PHER conference call agenda wiki 
20yy-mm-dd (call + 2 weeks) post minutes
20yy-mm-dd (call + one month) review and approve minutes

WGM Cycle (repeat each ballot/WGM cycle):

20yy-mm-dd Work Group Meeting Room Request
20yy-mm-dd Update the Conference Call Center for the coming cycle 
20yy-mm-dd Update the PHER conference call agenda wiki 
20yy-mm-dd Deadline to complete post-WGM Effectiveness survey 
20yy-mm-dd Initial Harmonization Proposal submissions due midnight Eastern 
20yy-mm-dd Final Harmonization proposal submissions due by midnight Eastern time
20yy-mm-dd Deadline to notify HQ of additions/changes/corrections to Co-Chair openings
20yy-mm-dd Notification of Intent to Ballot (NIB) Deadline (http://www.hl7.org/permalink/?NIB)
20yy-mm-dd Harmonization Conference Call (either attend or send note of non-attendance)
20yy-mm-dd Call for Co-Chair Nominations Opens  
20yy-mm-dd Ballot preview opens - check WG ballots
20yy-mm-dd Initial Content due - check WG ballots 
20yy-mm-dd Reconciliation deadline for ballot prevous cycle; send notice to voters
20yy-mm-dd WG Co-Chair Nominations closes at 5:00 pm ET 
20yy-mm-dd Supporting content deadline: all supporting V3 content due; V2.x final content due
20yy-mm-dd Final Content Deadline 
20yy-mm-dd Ballot Opens 
20yy-mm-dd Post your WG agenda link on the WGM Information page 
20yy-mm-dd Deadline to request presentation at the co-chairs dinner and draft presentation

ARCHIVE:

Last cycle: WGM Cycle October 2015: Atlanta

2015-06-12 Deadline to complete post-WGM Effectiveness survey for 2015May 
2015-06-21 Initial Harmonization Proposal submissions due midnight Eastern 
2015-07-12 Final Harmonization proposal submissions due by midnight Eastern time
2015-07-17 Deadline to notify HQ of additions/changes/corrections to Co-Chair openings
2015-07-19 Notification of Intent to Ballot (NIB) Deadline (http://www.hl7.org/permalink/?NIB)
2015-07-21 to 2015-07-21 Harmonization Conference Call 
2015-07-22 Call for Co-Chair Nominations Opens – see Co-Chair Election Schedule 
2015-07-26 Ballot preview opens 
2015-08-02 Initial Content due for 2015Sep ballot 
2015-08-09 Reconciliation deadline for ballot in 2015Sep; send notice to voters
2015-08-14 WG Co-Chair Nominations for 2015Sept close at 5:00 pm ET 
2015-08-16 Supporting content deadline: all supporting V3 content due; V2.7 final content due
2015-08-23 Final Content Deadline 
2015-08-28 Ballot Opens 
2015-09-03 Post your WG agenda link on the WGM Information page 
2015-09-21 Deadline to request presentation at the co-chairs dinner/meeting and provide draft presentation