PIC:DMP

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Decision Making Practices Template Maintenance Project

Project Information

Insert project description here

The Project Scope Statement status is: In Development

Project Lead(s)

• Helen Stevens (helen.stevens@gpinformatics.com)

Project Timeline

• Project Launch: Jan 2010
• Gather Requirements: Feb-Mar 2010
• Update Template: Apr 2010
• Approval: May 2010
• Release/Publication: May 2010 WGM

Project Working Documents

The Generic DMP Template is designed to be adopted with by workgroups that want to apply specific changes applicable to their group. This includes any closed membership workgroups.

DMP Template V3 - Final approved by TSC

DMP Template V3 WITH MARKUP - Final approved by TSC with revision markers showing changes from v2 to v3.

Summary of changes between v2.0 and v3.0

DMP Template V2 (OLD) Previous version of the DMP for reference

The Work Group Default DMP is designed to be adopted as-is by any workgroup that does not need any changes. It is a constrained version of the Generic DMP Template.

Work Group Default DMP V3 - Final approved by PIC

Work Group Default DMP V3 WITH MARKUP - Final approved by PIC with revision markers showing changes from the Generic DMP Template.

Project Requirements Gathering

Instructions:

To add a requirement for consideration by the committee edit the WIKI directly yourself following the template provided or email the PIC List Service (pic@lists.hl7.org)

Requirement Template:

1. enter requirement
   • Source: enter your name and email address
   • Submitted on: enter the date of your submission
   • Committee Comments: leave blank
   • Status: Entered

Requirements:

1. Add template language to support e-voting
   • Source: Freida Hall (Freida.Hall@va.gov)
   • Submitted on: January 2010
   • Committee Comments:
   • Status: Included in 2011 updated edition
2. Add template language to support guests and observers at meetings in committees with controlled membership.
   • Source: Helen Stevens (helen.stevens@shaw.ca)
   • Submitted on: January 2010
   • Committee Comments:
   • Status: Recieved
3. Add language on how HQ staff can particpate and vote in WG meetings.
   • Source: e.g. project services and electronic services
   • Submitted on: April 1st, 2010
   • Committee Comments: leave blank
   • Status: Entered
4. Add language on video or audio recording and documenting of proceedings; should disclosure vs. advance permission that recording is occurring be needed.
   • Source: TSC discussion 2010MayWGM, 15 May
   • Submitted on: llaakso 12:53, 25 May 2010 (UTC)
   • Additional information, by Rene spronk 14:44, 25 May 2010 (UTC) . RIMBAA has added the following to its DMP:
     • Use of audio, video or other recording devices
     • Those wishing to record (parts of) conference calls, Work Group Meetings, or other meetings of the RIMBAA WG, shall request permission from those persons recorded, irrespective of whether the recording is for personal use, for company/organization internal use (e.g. for ones colleagues) or for public use (e.g. in blogs).
     • The request, and the permission given by the recorded persons, shall be captured in the minutes of the meeting.
   • Committee Comments: leave blank
   • Status: Included in 2011 updated edition
5. Default DMP should not require editing (should have no “notes”)
   • Source: per comment from post-WGM survey
   • Submitted on: llaakso 15:58, 7 December 2010 (UTC)
   • Committee Comments: leave blank
   • Status: Included in 2011 updated edition
6. Request from Project Services to add a requirement to record the results (vote tally) of e-voting in the next meeting/call minutes so there is a persistent record. This was a suggested comment on the project approval process. When project are approved by e-vote, the approval process defers to the DMP for process definition for conducting the e-vote. Project Services suggests revising the e-vote process to require a persistent record of the results of the vote, as this seems advisable for any e-vote. Also suggest revising the minutes template to add a reminder to record outcome of e-votes prior to the call.
   • Source: Freida Hall (Freida.x.Hall@questdiagnostics.com)
   • Submitted on: January 2012
   • Committee Comments:
   • Status: Entered
7. Request PIC meeting at May 2012 WMG. Add mobile app as method to notify of Work Group of agenda changes, but also need a "hardcopy" method (for those not using mobile apps)
   • Source: Freida Hall (Freida.x.Hall@questdiagnostics.com)
   • Submitted on: July 2012
   • Committee Comments:
   • Status: Entered