PIC:COCHAIRS

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Co-Chair Handbook Template Maintenance Project

Project Information

Insert project description here

The Project Scope Statement status is: In Development

Project Lead(s)

• Helen Stevens (helen.stevens@shaw.ca)

Project Timeline

• Project Launch: May 2010
• Gather Requirements: Ongoing
• Update Handbook: August-September 2010
• Approval: September 2010
• Release/Publication: October 2010 WGM

Project Working Documents

Co-Chair Handbook - Last update yyyy/mm/dd

Project Requirements Gathering

Instructions:

To add a requirement for consideration by the committee edit the WIKI directly yourself following the template provided or email the PIC List Service (pic@lists.hl7.org)

Requirement Template:

1. enter requirement
   • Source: enter your name and email address
   • Submitted on: enter the date of your submission
   • Committee Comments: leave blank
   • Status: Entered

Requirements:

1. Add/update instructions on how to escalate and resolve issues when unable to get negative vote withdrawn.
   • Source: Helen Stevens (helen.stevens@shaw.ca)
   • Submitted on: January 2010
   • Committee Comments:
   • Status: Recieved
2. Add/update expectations of the co-chairs to engage with the steering divisions.
   • Source: Helen Stevens (helen.stevens@shaw.ca)
   • Submitted on: January 2010
   • Committee Comments:
   • Status: Recieved
3. Media:RE Upload Project Scope and Co-Chair Handbook Correction.txt
   • Source: Hernandez, Joyce [1]
   • Submitted on: January 28/2010
   • Committee Comments:
   • Status: Entered
4. Correct minutes template versus upload reference
   • From discussion of Online Presence Project
     • 3.11.2 - Ensure that Meeting Minutes are taken; Minutes can vary widely in their depth of coverage. They should use the meeting minutes templates (http://www.hl7.org/permalink/?UploadMinutes). Note: permalink is for minutes upload, not minutes templates. Minutes template permalink is http://www.hl7.org/permalink/?MinutesTemplate.
     • This template is just that—an empty file (no words) with the appropriate styles for use with meeting minutes. A style guide is included in the zip file noted above to assist co-chairs with the look/feel of meeting minutes. Note: zip file is not noted above, but in Appendix A. Minutes template permalink is http://www.hl7.org/permalink/?MinutesTemplate.
   • Llaakso 15:43, 4 February 2010 (UTC)
   • Committee Comments:
   • Status: Entered
5. Update reference to minutes posting from WGM versus conference calls
   • From discussion of Online Presence Project
     • 5.5 Decisions at Working Group Meetings: Decisions made at WG meetings are recorded in meeting minutes and posted. Minutes are recorded and posted for all WG meetings including the date, time, and location of the meeting, a list of attendees, the intended agenda, a brief summary of discussion topics, and the outcome of proposals made (including vote tallies if votes were taken). Minutes from a working group meeting will be posted no later than 2 weeks after the last day of the conference and in compliance with HQ deadlines; minutes from a conference call will be posted within one week of the call. Note: 5.6 describes Decisions at non-Working Group Meetings, where timing of upload for conference call minutes might be more accurately placed.
   • Llaakso 15:43, 4 February 2010 (UTC)
   • Committee Comments:
   • Status: Entered