Co-Chair Handbook Information

Co-Chair Welcome

Thanks so much for serving as an HL7 Co-Chair. We’ve created this wiki to make it easier to find items you may need. Over time we plan to add webinars to provide “on demand” instructions. We’ve included a link to the current Co-Chair Handbook in case you prefer a .pdf document.

If you have not had a chance to attend the co-chair training at a Working Group Meeting, the New Co-Chair Training slideshow may be informative.

Read Me

The HL7 Bylaws and GOM contain information for governance of the organization, but also contain guidance on Work Groups, balloting, etc., especially found in the Governance and Operations Manual (GOM).

• The Bylaws is a static document and requires an administrative vote by HL7 membership to alter.
• The GOM is a dynamic document; any HL7 member can suggest a change by emailing goc@hl7.org The GOM is updated three times per year.

HL7 Governance

• ANSI Essential Requirements
• Bylaws
• HL7 Governance and Operations Manual (GOM)

Facilitator Responsibilities

• Facilitators Summary of Expectations
• Vocabulary Facilitator Responsibilities
• Steering Division and Project Facilitator Responsibilities.

Resource Categories

Ballot Management	Project Management	Publishing
Active Ballots with No Reconciliation Package Posted Ballot Comment Amalgamation Macro Ballot Desktop Ballot QA processes/checklist Current Ballot Cycle Planning Page Melva’s QA Ballot prep checklist Guidelines for Constructing Ballot Document Titles Harmonization Proposal Template/Example HL7 Ballots Voting Made Easy (.ppt) Notice of Intent to Ballot (NIB) form Project/Ballot Withdrawal Template Out of Cycle Ballot Request Form Out of Cycle Ballot Criteria Publication Request Template Recirculation Request Template TSC Guidance on Re-balloting TSC guidelines on informative vs normative	HL7 Document Cover Page Template HL7 Searchable Project Database Project Insight (project management tool) Project Insight Tip Sheet Project Services HL7 Electronic Ballot Charts Project Schedule Templates PMO Tutorial Project Insight Overview (webinar) Project Approval Process Project Health (Projects, Ballots, and Standards Metrics, or PBS Metrics) PBS Metrics Guidance for Steering Division Review Project Life Cycle for Product Development (PLCPD) Project Scope Statement (PSS) Wiki Project Page Template Wiki	Publication Request Template Publishing Calendars and Schedules Publishing Facilitator's Guide V3 Publishing “How to” Documents
Work Group Management	Working Group Meeting (WGM) Management	Other
Generic Checklist for WGM preparation Agenda template in Excel wiki version of Agenda Template Attendee template Board Liaison Report Template Meeting Room Request Form Minutes template Wiki Minutes template and help file Out of Cycle Meeting Request Post WGM Survey for cochairs for 2013 Jan	• 3 Year Plan Template • 3 Year Plan Guidelines • Change Control Process using HL7 Project Homebase • Conference Call Calendar • New Work Group Template • Project, Ballot, Standards (PBS) Metrics • PBS Metric Guidance for Steering Division Co-Chairs • Roberts Rules • Robert's Rules on-line web site • Robert's Rules web site (overview) • Robert's Rules that apply to Committee Co-Chairs • SWOT template • Upload and catalog documents • Work Group Mission and Charter Guidelines • Work Group Decision Making Practices Template • Work Group Dissolution Template • Work Group New/Creation Template • Work Group Health • Work Group Meeting Effectiveness Survey • Upload Work Group Meeting Minutes	• 2013 Travel Expense Reimbursement Form • Code of Ethics • Copyright Authorization Form • Document Center (brochures, newsletters) • GForge Homebase Project Request Form • GForge Home Page • HL7's Collaboration with ISO and JIC • Introducing New Processes to HL7 • Managing the Sparx Enterprise Architecture Software Keys Distribution • Press Release Communication Guidelines • Press Release Request Form • Request Rational Software Modeler • Special Request Documents Upload site • Statement of Understanding (SOU) Template