January 7, 2015 Education Telecon

Related Links Education Home Page Teleconference Agendas and Minutes

Attendees

• Melva Peters (Chair)
• Ken Chen (Scribe)
• Sharon Chaplock - HL7 Director of Education
• Mary Ann Boyles - HL7 Manager of Education
• Patrick Loyd - ICode Solutions
• Damien -
• Karen Van Hentenryck - Associate Executive Director

Quorum:

Meeting Agenda/Minutes

Draft Agenda for January 2015 WGM

• Melva has create the draft agenda for January 2015 WGM
• January 2015 WGM Education Agenda
• Please review the agenda and provide feedback.

Action item: Send Melva any other agenda items before the WGM

Request for HL7 Message List (Sharon)

• I’m new to using HL7 and am looking for a basic HL7 message list that defines each term. Like, A04= admit patient. Do you know if any guides like this are available?
• Individual was looking for and SME
• The material can be found in the V2 normative documentation

Certification exam questions based on current V2.x normative standard vs previous V2.5.1 and below

• US-centric MU vs current version (ie. 2.5.1 being more 'meaningful' in the US)
• Possibly combining multiple versions and creating a 'base' V2 certification exam.
• More discussion is needed from the listserv as this is a great discussion.
• Two issues, existing certification based on theory, and implementation
• Difficult to keeping track for all version and create new questions for all versions for the exam.
• Resources are limited for this and needs.
• Examples: HIMSS has criteria before you can take the certification exam.

Action Item:  We will continue to keep the certification exam process as is and closing this item.

Request from HL7 Russia to have the CDA Certifcation exam translated into russian

• Would like to translate the CDA certification exam into russian
• Need and native russian resource for possible task
• Would need to be reviewed by the Certification task force before approval.
• Spain and other Latin American affiliates requested translation of the tests too.
• We do not want the affiliate to control the questions. We prefer less people to be in contact with the questions: only the test author and the Director of Education
• One of the reasons of going for electronic testing is avoiding leaking of questions. We had some incidents in the past.
• Resources are limited
• English has always be used for all examination

Action item: Sharon will find resources on who is willing to translate and the cost. 

HL7 Learning Partner Proposal

• Waiting for proposal from Rene Spronk.
• Rene (Sept. 30) draft ready, pending review by potential educational partners. Will be submitted to Education after final tweaks.
• October 1: no discussion - waiting for proposal from Rene
• No information from Rene for this proposal
• October 15: Issue will be deferred until information is received from Rene.
• November 12: Deferred

Action:  Melva to reach out to Rene to get a status

Tutorials

• SAIF Webinar
  • will be recorded at the WGM
  • Feb 5, 2014: Ron's day job interfered with his available time to record. He is looking to reschedule but no word yet.
  • May 21, 2014: Ron still has not had the time to engage the SAIF Webinar
  • June 4: No updates since last conference call, Melva will continue to follow up
  • October 1, 2014: No update
• Patrick: We don't want to lose the knowledge for SAIF since it an important part of the standard

Action item: Melva follow up with Lorraine again about SAIF Webinar - email sent November 10 - Will be reviewed on ARB next week

Tutorial Planning

• Core tutorials on HL7 Standards, and have specialized tutorials alternated between WGM
• Start with the January WGM tutorials
• Rene Spronk has some draft stats on Education events that will be discussed in Chicago
• Continue discussion of stats that would be useful
  • Education Offering Dashboard
    • This was an action item allocated to me during the WGM in Chicago. The usefulness of the various metrics probably merits additional discussion. Once there is agreement on a 'starter set of metrics' we'll have to create a mechanism to actually get hold of them.
  • Rene has created the statistics wiki page.
  • Number that Rene has on the wiki is not consistent to the actual numbers
• Focus on HL7 HQ stats first and quality measures.
• Location included in the statistic as may impact attendance/participation

Action: Education WG Members to review Wiki page for next teleconference
Action:  Education WG Members are asked to send suggestions for other stats or types of stat to capture

Discussion of Certification Exams and Ed Summits

• v2 Workshop Project - no discussion
  • Patrick will join an Education teleconference to discuss further
  • October 1, 2014 - no discussion as Patrick not on call
  • October 15, 2014 - Melva has reached out to Patrick without response.
    • Diego has volunteers to take this on via email.
    • Damian would be interested in participate.
• Patrick has a team discussing this project in the background.
• Unsure that there is the bandwidth due to other commitments

Action: Melva will followup for this V2 project and get more communication with others who are interested in moving the project forward

Updates to the Certification exams

• Sharon has analyzed the certifications and will need to possibly revise the questions.
  • Sharon would like to create a taskforce to review the questions on the exams.
    • Qualifications needed to be on the taskforce:
      • The group will be comprised of volunteers from the tutorial speaker pool to review the certification exam
      • Must have attended/audit the actual tutorial
      • Must be approved by the Education Committee
  • Sharon is working on an outline for a plan and guidelines for updates to existing and also for developing FHIR into a Certification Exam
  • Will bring back more information after meeting with Melva, Sharon and Mary Ann in August
  • Discussion of planning item back writing session during January 2015 WGM
    • Difficult to pull in the resourses (SME) to find time to collaborate and focus on questions during WGM.

Action: Sharon has drafted the process and will continue to work on the planning of a group to review the material.
Action: Sharon will send new draft to the listserv.

Strategy for HL7 V2 Exam Updates

• Ted Klein presented on strategy for updating Control Specialist exam to V2.8
• will look at the statistics on the performance of the questions on the 2.7 exam and look at the non-performing questions and fix these ones
• Questions from Ted:
  • update to V2.8, v2.8.1 or v2.8.2 -
    • 2.8.1 has been balloted as normative
    • will update to V2.8 - will avoid changes specific to 2.8.1 or 2.8.2 - Education WG agrees with this approach
    • need to determine if in the future we want to want to certify to major releases or minor releases.
  • Approach for updating the test
    • 6 questions identified that could be added to the test (means 6 questions would be removed)
    • 2 things to change/update
    • 2 items to verify in existing questions
    • update questions with incorrect answer rates > 66% and < 5%
    • it was suggested that Ted is much more familiar with the exam and the standard and that if he believes these need to be changed, then do so
    • it was suggested that the changes be vetted with Hans, Tony and Patrick
    • suggested that the exam be reviewed with Sharon
  • Total number of changes will be between 25-30 questions
  • draft of changes to be done by the end of December 2014
  • asked Ted to provide status in the New Year
• Sharon has reviewed the changes with the committee before final version for the questions
• Sharon will do a beta test on the questions.
• PSS will need to update the course

Action item: Patrick will create a PSS for the new exams

MLM Certification

• Suggestion from Virginia for a certification test for "Medical Logic Modules"====
  • Its very stable, self-contained, and people are hired as MLM developers. Several large EHR vendors use MLM as the way of programming custom CDS into their systems. We use it at NYP. A certification in this might look good on a resume
  • Discussion: need more details and consider how it fits with Arden Syntax WG

Action item: Ginny will reach out to the Arden Syntax WG Chair to collaborate with this certification test.
Action item: Ginny will try to invite them to the call.

• Peter Haig to join call to discuss

Webinar Planning for 2015

• Discussion of proposed webinar topics for 2015
  • Melva has sent out an email to the list
  • Sharon has received a comment request for FHIR tutorials
  • Melva created a wiki page for Webinars topics and would like ideas for next year.
  • Karen comments based on case studies as topics
  • Sharon needs items/brainstorming on ideas.
• Creation of policy webinars in development for 2015
  • Possibly having case studies
  • Implementation case studies
    • Taking this to the Co-chairs for feedback and looking for ideas
• FHIR webinar are being developed currently.
• Melva has sent an email to the Co-chairs for case studies and Sharon will include article/request in HL7 eNews

Action item: Sharon will ask International Council for webinar ideas
Action item: Melanie will reach out to the affiliates as well to determine if they might be willing to advertise webinars

Current resources and reading material

• Will look at the list to determine how we can use it
  • Ken is still working on a the list. As soon as it is completed, we will place it as an agenda item.
  • Still compiling list but researching a possible open source library software called Koha. www.koha-community.org
  • Ken Chen is still working on the resource list. Koha software has become an option with the latest version.
  • Damian will be intested in helping.
• More time to focus on this item

Action: Ken will create the PSS for this resource list and present it to the WGM

Transformation of Education WG

• Continue discussion of how we can transform Education WG
  • Could consider transforming the Education WG to a Advisory Board.
• Trend over many years has been Up and down with the collaboration between HQ and Education Committee.
• Possible dissolve the Education WG and transform to a new entity.
• No board appointed co-chairs for WG anymore.
• Special topics for the WGM Luncheon to get more involvement.
• Slide deck for special topic for the WGM and advertise ahead for more interest.

Action: Agenda item on WGM, Karen will join to discuss what might be possible.
Action: Continue discussion with Education WG transformation.
Action:  Add agenda item to work on a slide deck for WGM to attract new members
Action:  Consider special topics for teleconference and invite via eNews, etc

Next meeting

• Next meeting - Monday Q1 at WGM in San Antonio