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Difference between revisions of "20160208 FGB concall"

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__NOTOC__
 
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==TSC Agenda/Minutes ==
 
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===Meeting Info/Attendees===
 
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{{:TSC Meetings}}
 
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  [[Category:2015 TSC Minutes|Agenda Template]]
 
  
 
{|border="1" cellpadding="2" cellspacing="0"  
 
{|border="1" cellpadding="2" cellspacing="0"  
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| width="0%" colspan="2" align="left" style="background:#f0f0f0;"|'''HL7 TSC Meeting Minutes''' <br/>
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| width="0%" colspan="2" align="left" style="background:#f0f0f0;"|'''HL7 TSC FGB Meeting Minutes''' <br/>
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'''Location: call 770-657-9270 using code 985371#'''<br/> '''''NEW'''''  GoToMeeting ID: [https://global.gotomeeting.com/join/426505829  426-505-829]
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'''Location: call 770-657-9270 using code 985371#'''<br/> GoToMeeting ID: [https://global.gotomeeting.com/join/136494157 136-494-157]
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| width="0%" colspan="1" align="left" style="background:#f0f0f0;"|'''Date: 2016-MM-DD'''<br/> '''Time: 11:00 AM U.S. Eastern'''
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| width="0%" colspan="1" align="left" style="background:#f0f0f0;"|'''Date: 2015-mm-dd '''<br/> '''Time: 4:00 PM U.S. Eastern'''
 
|-
 
|-
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| width="0%" colspan="2" align="right"|'''Facilitator''': Ken McCaslin
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| width="0%" colspan="2" align="right"|'''Facilitator''':  
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| width="0%" colspan="1" align="right"|'''Note taker(s)''': Anne Wizauer
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| width="0%" colspan="1" align="right"|'''Note taker(s)''': Anne W.
 
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|}
  
 
{|border="1" cellpadding="2" cellspacing="0"  
 
{|border="1" cellpadding="2" cellspacing="0"  
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|colspan="4" align="center" style="background:#f0f0f0;"| Quorum = chair + 5 including 2 SD represented
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|colspan="4" align="center" style="background:#f0f0f0;"| Quorum = Chair plus 2
 
|colspan="2" align="center" style="background:#f0f0f0;"| '''yes/no'''
 
|colspan="2" align="center" style="background:#f0f0f0;"| '''yes/no'''
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|colspan="2" align="center" style="background:#f0f0f0;"|
 
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|-
 
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|colspan="2"|Chair/CTO ||colspan="2"|ArB ||colspan="2"|International Affiliate Rep ||colspan="2"|Ad-Hoc
 
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|-
 
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|x||Ken McCaslin||x||Tony Julian||.|| Jean Duteau||x||Austin Kreisler
 
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|-
 
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|.||Wayne Kubick ||Regrets||Lorraine Constable||x|| Giorgio Cangioli||x||Freida Hall, GOM Expert
 
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|-
 
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|.||  ||.|| ||.||  ||.||Woody Beeler, TSC Member Emeritus
 
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|-
 
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|colspan="2" align="center" style="background:#f0f0f0;"|Domain Experts
 
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|colspan="2" align="center" style="background:#f0f0f0;"|Foundation and Technology
 
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|colspan="2" align="center" style="background:#f0f0f0;"|Structure and Semantic Design
 
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|colspan="2" align="center" style="background:#f0f0f0;"|Technical and Support Services
 
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|-
 
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|x||Melva Peters||x||Russ Hamm||Regrets||Calvin Beebe||x||Andy Stechishin
 
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|-
 
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|x||John Roberts||x||Paul Knapp||Regrets||Pat van Dyke||.||Sandra Stuart
 
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|-
 
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|.||  ||. ||  ||.||  ||.||
 
 
|-
 
|-
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|colspan="2" align="center" style="background:#f0f0f0;"|''ex officio''
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|colspan="2"|Co-Chair/CTO ||colspan="6"|Members
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|colspan="2" align="center" style="background:#f0f0f0;"|Invited Guests
 
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|colspan="2" align="center" style="background:#f0f0f0;"|Observers
 
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|colspan="2" align="center" style="background:#f0f0f0;"|HL7 Staff
 
 
|-
 
|-
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|.||Pat Van Dyke (HL7 Chair) w/vote||.|| ||x||John Moehrke||x||Anne Wizauer
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| ||Woody Beeler||Regrets||Lorraine Constable|| x||Grahame Grieve|| ||David Hay||
 
|-
 
|-
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|.||Chuck Jaffe (CEO) <s> vote</s>||.||.||x||Virginia Riehl||x||Karen Van Henentryck
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|x ||Dave Shaver || || Ewout Kramer||x ||Cecil Lynch (ArB) ||x || Lloyd McKenzie (FMG) ||
 
|-
 
|-
−
|.|| ||.||.||.||''obs2''||x||Dave Hamill
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|x ||Wayne Kubick || . ||Calvin Beebe||. ||  
 
|-
 
|-
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|.||  ||.||.||.||''obs2''||x||Lynn Laakso
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|colspan="2" rowspan="3"|observers/guests
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| ||Austin Kreisler
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|-
 
|-
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|.||
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|x||Anne W., scribe
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|.||
 
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|.||.
 
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|.||
 
 
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|colspan="3" style="background:#f0f0f0;"|
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| ||
 
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===Agenda===
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==Agenda==
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'''Housekeeping''' <br/>
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*Roll call -
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#Introduction of visitors (including declaration of interests)
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*Agenda Review
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#Agenda review and approval -
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*Approve minutes of [[20150201 FGB concall]]
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#Approve Minutes of [[2016-02-01 TSC Call Agenda]]
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*Action Item review:  
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====Governance====
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**Anne to find out what the drop dead date is from Lillian for moving the FGB Q0 to Tuesday
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<!--  Governance      -->
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**Anne to recirculate precepts document to FGB members
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<!--    Approvals  -->
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**Lorraine to ask TSC for guidance on Grahame replacing CTO
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#Approval items:
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**Anne to send TSC meeting invite to Lloyd for TSC call
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<!--  Governance      -->
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*Items for Review
−
<!--  Discussion  -->
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**[http://gforge.hl7.org/gf/project/fhir/scmsvn/?action=browse&path=%2F%2Acheckout%2A%2Ftrunk%2Fdocuments%2Fgovernance%2FFGB%2520Mission%2520and%2520Charter.doc&revision=2552 Mission and Charter]
−
#Discussion topics:
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**[http://gforge.hl7.org/gf/download/docmanfileversion/7008/9754/FGB_DMP_draft20121010.doc DMP]
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====Management====
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*FMG update -
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#Review [http://gforge.hl7.org/gf/project/tsc/tracker/?action=TrackerItemBrowse&tracker_id=494 action items] –
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*Methodology update-
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#*Develop draft process for endorsement of other SDO's standards using normative structure without ANSI involvement - John R./Freida
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*Review precepts, associated governance points and risks
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#*John R., Pat, Freida and Ken to work together to draft the SOU or associate charter amendment and the changes to the GOM
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*Next steps: Define and Resource other Governance processes.
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#*Ken to work with EC to build marketing campaign highlighting T3SD WG volunteer opportunities for TSC discussion on 2016-02-08
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<!--*#Education-->
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#*Project Services/Publishing to review and update the standards sunset process with TSC review on 2016-02-08 (originated with CCOW withdrawal issue)
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<!--*#Appeal Process / Escalation
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#*Paul to ask CGIT for a formal request for their proposed name change to "C" for TSC discussion on 2016-02-08
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*#*What is the appeal process for resources not chosen for inclusion in the ballot?
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#*Melva to work on a proposed process for moving Anesthesia into Healthcare Devices
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*#*What is the appeal / escalation process for Management decisions?
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<!--    Management      -->
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*#*What is the appeal / escalation process for Governance decisions? Responsibilities for resources (education, conformity process, appeal process)
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<!--    Approvals  -->
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-->
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#Approval items brought back for this week:
 
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#*[http://gforge.hl7.org/gf/download/trackeritem/9341/13762/PSS-IIWG-Endorsement_of_DICOM_PS3%2020%202.docx Project Approval Request] by the II WG of the SSD-SD for ''HL7 Endorsement of DICOM PS3.20: Imaging Reports using HL7 CDA'' at Project Insight TBD and [http://gforge.hl7.org/gf/project/tsc/tracker/?action=TrackerItemEdit&tracker_item_id=9341&start=0 TSC Tracker 9341]
 
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#**'''Ken deferred this item until he could get feedback from the EC on whether or not we will be doing endorsements.'''
 
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#*[http://gforge.hl7.org/gf/download/trackeritem/9340/13761/2015SEP_PSS_CDS_CNanjo_RuleAuthoringEnvironment-20160111.docx Project Approval Request] by the CDS WG of the SSD-SD for ''Knowledge Artifact Authoring Environment Requirements Definition Project'' at [http://www.hl7.org/special/Committees/projman/searchableProjectIndex.cfm?action=edit&ProjectNumber=1145 Project Insight 1145] and [http://gforge.hl7.org/gf/project/tsc/tracker/?action=TrackerItemEdit&tracker_item_id=9340&start=0 TSC Tracker 9340]
 
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#**'''Ken to take back to WG with comments/concerns.'''
 
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#*[http://gforge.hl7.org/gf/download/trackeritem/9327/13752/eStability_R2_ProjectScope%20v2_reaffermation.docx Project Approval Request] by the RCRIM WG of the DESD for ''Drug Stability Reporting (dStability)'' at [http://www.hl7.org/special/Committees/projman/searchableProjectIndex.cfm?action=edit&ProjectNumber=275 Project Insight 275] and [http://gforge.hl7.org/gf/project/tsc/tracker/?action=TrackerItemEdit&tracker_item_id=9327&start=0 TSC Tracker 9327]
 
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#**'''Melva to confirm whether it's a reaffirmation or a DSTU and go back to WG with questions. If it's a reaffirmation then some items aren't necessary.'''
 
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#**Updated [http://gforge.hl7.org/gf/download/trackeritem/9327/13795/eStability_R2_ProjectScope%20v2_reaffermation%202.docx PSS here]
 
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#*[http://gforge.hl7.org/gf/download/trackeritem/9329/13754/HL7%20Project%20Scope%20Statement%20v2015%201_RCRIM%20FHIR%20-%202016%201%205%202.docx Project Approval Request] from the RCRIM WG of the DESD for ''RCRIM FHIR Resources and Profiles'' at Project Insight TBC and [http://gforge.hl7.org/gf/project/tsc/tracker/?action=TrackerItemEdit&tracker_item_id=9329&start=0 TSC Tracker 9329]
 
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#**'''Melva to take back concerns to WG'''
 
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#**Updated [http://gforge.hl7.org/gf/download/trackeritem/9329/13794/HL7%20Project%20Scope%20Statement%20v2015.1_RCRIM%20FHIR%20-%202016%201%205.docx PSS here]
 
−
#*[http://gforge.hl7.org/gf/download/trackeritem/9328/13753/THEMES%20Project%20SS%20%202015_12_17.docx Project Approval Request] by the CIC WG of the DESD for ''THEMES (Terminology Harmonization in Exercise Medicine and Exercise Science'' at Project Insight TBD and [http://gforge.hl7.org/gf/project/tsc/tracker/?action=TrackerItemEdit&tracker_item_id=9328&start=0 TSC Tracker 9328]
 
−
#**'''Melva to take back concerns to WG'''
 
−
#*[http://gforge.hl7.org/gf/download/trackeritem/9330/13755/HL7%20Project%20Scope%20Statement%20v2015%201_VR%20Death%20Reporting_PHER_rev_2015-12-17.docx Project Approval Request] from the PHER WG of the DESD for ''Development and Maintenance of Vital Records Death Reporting FHIR Resources and Profiles'' at Project Insight TBD and [http://gforge.hl7.org/gf/project/tsc/tracker/?action=TrackerItemEdit&tracker_item_id=9330&start=0 TSC Tracker 9330]
 
−
#**'''Melva to take back concerns to WG'''
 
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#**Updated [http://gforge.hl7.org/gf/download/trackeritem/9330/13796/PSS%20V251_IG_VRDRPT_D2_20151008.docx PSS here]
 
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<!--   Management      -->
 
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<!--   Discussion  -->
 
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#Discussion topics:
 
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#*ONC project to ensure conformance testing is available across standards - Karen Van Hentenryck, Dave Hamill (20 minutes)
 
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#*Issues with two balloted items not following ANSI procedures - Karen
 
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#*Recommendation from the ARB concerning the location of project documentation - Tony (10 minutes)
 
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#**For HL7 projects work groups SHALL have documentation of the links to their material on either the HL7.org website, or wiki.hl7.org website. For External projects: a) From the point at which materials are ready for ballot all work product(s) SHALL be stored on HL7 managed platforms. b) Work groups SHOULD place all of their development materials on an HL7 managed web site.
 
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#*Request from FMG to add the role of FHIR Product Director as an ex officio with vote member to FMG and either with or without vote to FGB.
 
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#*Request from FGB that the FGB M&C be amended to have the FHIR Product Director substituted into the role of TSC ex-officio previously held by the CTO
 
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#*[http://gforge.hl7.org/gf/download/docmanfileversion/9018/13769/PBS%20Metric%20Guidance%20for%20SD%20CoChairs%202016.doc Proposal] from Project Services regarding PBS metrics guidance to SD co-chairs - Freida
 
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#Reports: (attach written reports below from Steering Divisions et al.)
 
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<!-- #WGM Planning - -->
 
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#[http://gforge.hl7.org/gf/project/tsc/tracker/?action=TrackerItemBrowse&tracker_id=313 Open Issues List]
 
  
−
• ===Minutes===
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==Minutes==
−
*Karen and Dave here to discuss ONC project to ensure conformance testing is available across our portfolio of standards. Would like a recommended approach from the TSC. Have heard that V3 has built in conformance - would like clarity around that. How would we go about adding the conformance statements to the IGs? Would we need to develop a program to certify?
+
*Convened at 4:10 pm Eastern
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**Ken: what you're doing now is getting us prepared, and then detailed conversations will take place over upcoming weeks? Karen: yes, we want to start the work and the conversation. Dave and Karen have started working with the Conformance WG already. At the end, what we would like to have is a process and a plan that would be supported by the TSC and the Board. Dave reports that CGIT helped create the RFP. John R. suggests getting Templates and Vocabulary involved.
+
*Agenda review: agenda accepted
−
**Freida: is this going to be grandfathered for existing IGs? Karen: that is an open question at this point. Collectively with the TSC and the WGs we need to make that decision. Ken: we want you to think about what kinds of things we need to consider and over the next few weeks bring these concerns and ideas forward to determine the best path. John R.: let's put Karen's questions in a wiki, we could all go in and register our thoughts over the next few weeks.
+
*Minutes:
−
***ACTION: add wiki for questions to TSC wiki
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**MOTION to approve by Lloyd; second by Cecil
−
*Karen also here to discuss two balloted items not following ANSI procedures - GELLO IG and Reaffirmation of GELLO Release 2. There was a conditional approval by TSC but wasn't approved by steering division until ballot was already released. Staff also failed to enter final approval date. Would like to reballot these to we can proceed according to our procedures. Would like the TSC to approve the GELLO IG going forward today and then reballot both.
 
−
**MOTION by John R. to proceed as Karen suggested to approve the GELLO IG and reballot the items. Second by Freida. Freida: we approved some things conditionally because of some lengthy approval processes by Steering Divisions. Would we want to have contingent approvals for things that aren't normative, or have a hard line? Melva: DESD has changed vote to 10 calendar days. She doesn't believe we should do conditional approvals. Ken: should we write up something to go in update from TSC - no provisional voting on ballot items? Melva: yes, and we should announce it at steering division meetings as well.
 
 
**VOTE: all in favor
 
**VOTE: all in favor
−
*Recommendation from ARB concerning the location of project documentation:
+
*Anne reports there is a bit of leeway to change to Tuesday per Lillian. Agreement that we'll move FGB to Q0 on Tuesday.
−
**MOTION by Tony to adopt these recommendations by the ARB. Second by Andy. Austin: what about reaffirmation ballots w/o content? We need clear instructions that they need to point to existing content. What about externally developed IGs - is that an exception? We have a project that is being jointly developed with HL7 and NCPDP and the requirements are on an NCPDP server. How to manage jointly developed content with a peer SDO? Tony: are we going to ballot this? Austin: yes, and NCPDP is going to be balloting it as well. Tony: so we're producing a ballot that only points to material that is somewhere else? Austin: The IG will reside on HL7, as well as NCPDP. We've got to take into account that other SDOs have rules and regulations around this. There has to be a way to allow some of these things go forward without overburdening the project team. Lynn: in the past we have reissued the document with our cover page and put in our ballot site. Austin: yes, the work product has to show up here. Austin thinks it needs amendments for exceptions to promote cooperating with other groups. Freida: maybe if we have an SOU with the group we can have something on their side? Austin: yes, that would help. Andy: does the other group allow access to the materials? Austin: in this instance, yes.
+
**ACTION: Anne to alert Lillian
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**ACTION: Austin will walk through this with the ARB and come back with an amended proposal on 2016-02-22
+
* TSC punted the FGB decision to a joint meeting occurring next week between ARB and SGB. Cecil: it makes sense to interview the person in the role. Grahame reached out to ARB and SGB to discuss joining the call or having a separate call beforehand to discuss Grahame's view of the role. Discussion over executive committee involvement. Cecil points out that SGB and ARB has the responsibility to execute the governance model.
−
**MOTION withdrawn by Tony.
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**ACTION: Anne to add update on the topic to next week's call
−
*Request by FMG to add the role of FHIR Product Director as an ex officio with vote member to FMG and either with or without vote to FGB.
+
*Mission and Charter and DMP:
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**MOTION by Austin to accept the request by FMG; second by Andy.
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**Discussion over the bullet under work products and contributions: "Define metrics by which progress towards the objectives of the FGB and FMG can be measured and evaluated
−
**VOTE: all in favor
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***ACTION: Add topic to upcoming agenda
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*Request from FGB that the FGB M&C be amended to have the FHIR Product Director substituted into the role of TSC ex-officio previously held by the CTO
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**MOTION by Lloyd that no changes are currently necessary to the M&C, although the product director role will be evolving. Grahame seconds.
−
**Ken: I don't think we want to remove the CTO from that group. Austin: the original notion of having the CTO there was as a replacement for a product director. SGB and ARB are going to be jointly discussing the role of product director - that may be the best place to determine if the CTO should remain.
+
**VOTE: all in favor (3/0/0)
−
**Decision to wait until SGB and ARB have met to make the decision.
+
*DMP:
−
**ACTION: Add to 2016-02-22 agenda with Austin and Tony reporting
+
**Reviewed document
−
*Guidance for Steering Division Co-Chairs using PBS Metrics and WGH to evaluate WG capacity to undertake new effort
+
***ACTION: Lloyd will update section 3 on meeting notifications to reflect reality (internal vs. external)
−
**If WG health score is green, no further action is required. If yellow or red, the SD co-chairs should follow guidance in document.
+
***ACTION: Lloyd to add language to allow appointment of interim co-chair in section 5.2
−
**MOTION by Freida to approve document; second by John Roberts. Ken: will we try to put this in place for May? Freida: yes, we're trying to get the 2016 PSS to roll out in May.
+
*FMG: worked on exclusion of a few warnings from build process. Working on PSSes and resource proposals. Will start talking about Connectathon tracks soon.
−
**VOTE: all in favor
+
*ACTION: Anne to add discussion on Custom Resources to next week's call
−
*Ken shares recent conversations about SSD-SD. Calvin out with surgery and Pat has effectively resigned from SSD-SD and is currently on vacation. Pat put out an e-vote for an interim co-chair that terminates today, although the votes typically go until quorum is reached. Ken assumes she is holding her departure until the interim is in place.
+
*Adjourned at 4:57 pm Eastern
−
*Meeting minutes from 2016-02-01 accepted through general consent.
 
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*All action items deferred to 2016-02-15
 
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*First two approval items brought back from last week deferred to 2016-02-15
 
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*eStability
 
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**MOTION to accept by Tony; second by John R.
 
−
**VOTE: all in favor
 
−
*RCRIM FHIR Resources
 
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**MOTION to accept by John R.; second by Andy
 
−
**VOTE: all in favor
 
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*Development and Maintenance of Vital Records Death Reporting FHIR Resources and Profiles
 
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**MOTION to accept by John R.; second by Tony
 
−
**VOTE: all in favor
 
−
*Adjourned at 11:58 am Eastern
 
  
 
===Next Steps===
 
===Next Steps===
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|-
 
|-
 
|colspan="4" |'''Actions''' ''(Include Owner, Action Item, and due date)''<br/>
 
|colspan="4" |'''Actions''' ''(Include Owner, Action Item, and due date)''<br/>
−
* .
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*
 +
 
 
|-
 
|-
 
|colspan="4" |'''Next Meeting/Preliminary Agenda Items'''<br/>
 
|colspan="4" |'''Next Meeting/Preliminary Agenda Items'''<br/>
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*[[2016-02-15 TSC Call Agenda]].
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*[[20160215 FGB concall]]
 +
 
 
|}
 
|}
  
  
−
© 2016 Health Level Seven® International.  All rights reserved.
+
Back to [[FHIR_Governance_Board]]
 +
 
 +
© 2014 Health Level Seven® International.  All rights reserved.

Latest revision as of 20:15, 15 February 2016

HL7 TSC FGB Meeting Minutes

Location: call 770-657-9270 using code 985371#
GoToMeeting ID: 136-494-157

Date: 2015-mm-dd
Time: 4:00 PM U.S. Eastern
Facilitator: Note taker(s): Anne W.
Quorum = Chair plus 2 yes/no
Co-Chair/CTO Members
Woody Beeler Regrets Lorraine Constable x Grahame Grieve David Hay
x Dave Shaver Ewout Kramer x Cecil Lynch (ArB) x Lloyd McKenzie (FMG)
x Wayne Kubick . Calvin Beebe .
observers/guests Austin Kreisler
x Anne W., scribe

Agenda

  • Roll call -
  • Agenda Review
  • Approve minutes of 20150201 FGB concall
  • Action Item review:
    • Anne to find out what the drop dead date is from Lillian for moving the FGB Q0 to Tuesday
    • Anne to recirculate precepts document to FGB members
    • Lorraine to ask TSC for guidance on Grahame replacing CTO
    • Anne to send TSC meeting invite to Lloyd for TSC call
  • Items for Review
  • FMG update -
  • Methodology update-
  • Review precepts, associated governance points and risks
  • Next steps: Define and Resource other Governance processes.

Minutes

  • Convened at 4:10 pm Eastern
  • Agenda review: agenda accepted
  • Minutes:
    • MOTION to approve by Lloyd; second by Cecil
    • VOTE: all in favor
  • Anne reports there is a bit of leeway to change to Tuesday per Lillian. Agreement that we'll move FGB to Q0 on Tuesday.
    • ACTION: Anne to alert Lillian
  • TSC punted the FGB decision to a joint meeting occurring next week between ARB and SGB. Cecil: it makes sense to interview the person in the role. Grahame reached out to ARB and SGB to discuss joining the call or having a separate call beforehand to discuss Grahame's view of the role. Discussion over executive committee involvement. Cecil points out that SGB and ARB has the responsibility to execute the governance model.
    • ACTION: Anne to add update on the topic to next week's call
  • Mission and Charter and DMP:
    • Discussion over the bullet under work products and contributions: "Define metrics by which progress towards the objectives of the FGB and FMG can be measured and evaluated
      • ACTION: Add topic to upcoming agenda
    • MOTION by Lloyd that no changes are currently necessary to the M&C, although the product director role will be evolving. Grahame seconds.
    • VOTE: all in favor (3/0/0)
  • DMP:
    • Reviewed document
      • ACTION: Lloyd will update section 3 on meeting notifications to reflect reality (internal vs. external)
      • ACTION: Lloyd to add language to allow appointment of interim co-chair in section 5.2
  • FMG: worked on exclusion of a few warnings from build process. Working on PSSes and resource proposals. Will start talking about Connectathon tracks soon.
  • ACTION: Anne to add discussion on Custom Resources to next week's call
  • Adjourned at 4:57 pm Eastern

Next Steps

Actions (Include Owner, Action Item, and due date)
Next Meeting/Preliminary Agenda Items


Back to FHIR_Governance_Board

© 2014 Health Level Seven® International. All rights reserved.

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