HL7 Vocabulary Facilitator Roles, Responsibilities and Tasks

Introduction

This document provides a comprehensive set of roles, responsibilities and tasks to be fulfilled by those who have accepted the responsibility to act as Vocabulary Facilitators for various work groups.

Intrinsic

Attendance

• Vocabulary facilitator’s meeting
  • Sunday Q4 “pre-meeting”
    • Ongoing development of resource documentation

• Update on vocabulary issues • Report on harmonization results • Announcement on harmonization updates o Deadlines o Tooling  Thursday evening facilitator roundtable • Notice of vocabulary proposals o Vocabulary tutorials  Introductory tutorial – attend one time  Advanced tutorial – required attendance every three years to maintain education up-to-date o Attend domain work group meeting (as needed)  Vocabulary facilitator role presentation to the domain work group  Schedule 1 +/- quarter for update from the vocab WG  Monitor the domain WG listserv  Provide regular updates to/from WG co-chairs • Subscribe to the Vocab list • Participate in the development of Vocabulary facilitator related resources o Core principles (Chapters 4 and 5) • Development of skills, knowledge and abilities o Working knowledge of tooling o Knowledge of good vocabulary practices o Knowledge of vocabulary binding Domain work group focus • Act as the vocabulary expert for the work group o Have familiarity with the domain being supported o Have working knowledge of the harmonization proposal template o Be able to describe harmonization processes o Be clear on the usage of “structural” vs. “clinical” vocabulary o Have knowledge of “all” tooling o Working knowledge of RoseTree vocabulary functions  Updates • Advise the work group on good vocabulary practices • Assist the Work group in the construction/selection of value sets for coded attributes • Act as a liaison between the work group and the vocabulary work group o Update the domain WG on Vocab WG activities o Update the Vocab WG on domain WG activities • Be actively involved in the work group activities • Coordinate with the work group modeling facilitator on active projects o Identify and communicate vocabulary changes  Validate  Confirm o Review ballot proposals • Assist the work group with vocabulary binding • Assist the work group in the management of vocabulary domains (create, retire, update) External focus • Harmonization o Prepare harmonization submissions o Attend harmonization meetings when submissions are being considered • OID registry o Register code systems • Facilitate communication between external terminology Standards Development Organizations and the work group • Represent vocabulary issues to the TSC/Steering division