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PIC:COCHAIRS
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Contents
Co-Chair Handbook Template Maintenance Project
Project Information
- Insert project description here
- The Project Scope Statement status is: Awaiting approval
Project Lead(s)
- Helen Stevens (helen.stevens@shaw.ca)
Project Timeline
- Project Launch: May 2010
- Gather Requirements: Ongoing
- Update Handbook: August-September 2010
- Approval: September 2010
- Release/Publication: October 2010 WGM
Project Working Documents
- Co-Chair Handbook - Last update yyyy/mm/dd
Project Requirements Gathering
Instructions:
To add a requirement for consideration by the committee edit the WIKI directly yourself following the template provided or email the PIC List Service (pic@lists.hl7.org)
- Requirement Template:
- enter requirement
- Source: enter your name and email address
- Submitted on: enter the date of your submission
- Committee Comments: leave blank
- Status: Entered
Requirements:
- Add/update instructions on how to escalate and resolve issues when unable to get negative vote withdrawn.
- Source: Helen Stevens (helen.stevens@shaw.ca)
- Submitted on: January 2010
- Committee Comments:
- Status: Received
- Add/update expectations of the co-chairs to engage with the steering divisions.
- Source: Helen Stevens (helen.stevens@shaw.ca)
- Submitted on: January 2010
- Committee Comments:
- Status: Recieved
- Media:RE Upload Project Scope and Co-Chair Handbook Correction.txt
- Source: Hernandez, Joyce [1]
- Submitted on: January 28/2010
- Committee Comments:
- Status: Entered
- Correct minutes template versus upload reference
- From discussion of Online Presence Project
- 3.11.2 - Ensure that Meeting Minutes are taken; Minutes can vary widely in their depth of coverage. They should use the meeting minutes templates (http://www.hl7.org/permalink/?UploadMinutes). Note: permalink is for minutes upload, not minutes templates. Minutes template permalink is http://www.hl7.org/permalink/?MinutesTemplate.
- This template is just that—an empty file (no words) with the appropriate styles for use with meeting minutes. A style guide is included in the zip file noted above to assist co-chairs with the look/feel of meeting minutes. Note: zip file is not noted above, but in Appendix A. Minutes template permalink is http://www.hl7.org/permalink/?MinutesTemplate.
- Llaakso 15:43, 4 February 2010 (UTC)
- Committee Comments:
- Status: Entered
- From discussion of Online Presence Project
- Update reference to minutes posting from WGM versus conference calls
- From discussion of Online Presence Project
- 5.5 Decisions at Working Group Meetings: Decisions made at WG meetings are recorded in meeting minutes and posted. Minutes are recorded and posted for all WG meetings including the date, time, and location of the meeting, a list of attendees, the intended agenda, a brief summary of discussion topics, and the outcome of proposals made (including vote tallies if votes were taken). Minutes from a working group meeting will be posted no later than 2 weeks after the last day of the conference and in compliance with HQ deadlines; minutes from a conference call will be posted within one week of the call. Note: 5.6 describes Decisions at non-Working Group Meetings, where timing of upload for conference call minutes might be more accurately placed.
- Llaakso 15:43, 4 February 2010 (UTC)
- Committee Comments:
- Status: Entered
- From discussion of Online Presence Project
- Provide stronger recommendation and rationale on posting minutes to HL7 web site, or to a location linked from the Work Group web page for WGM and conference calls (updated llaakso 12:38, 19 May 2010 (UTC) due to change by ES WG)
- From discussion of Online Presence Project, and 2010-01-05_Online_Presence_Call_Minutes
- 3.9.2 instead of referencing the utility, add ‘or your minutes web page' where it can be uploaded directly.
- Under 3.11.2 regarding point 2 on Worded motions, suggest a change that allows motions for ballot reconciliation can be included in 5 (electronic copies of work products) instead of 2.
- Should use the HL7 standard language; instead of “PIC recommends”, we say Work Groups “shall” post minutes, agendas, and action items. The handboook should include link to the verbiage definitions as well, for the co-chairs' reference. Wholesale revision change for modal verb language could be considered for next update.
- If quorum is not reached please file a document that indicates that quorum was not met.
- Rationale:
- shall be in a location where they are not changeable by others;
- shall be in a location where non-regular participants can find them (consistent place between all work groups);
- minutes are the official documentation of the activities of HL7 and ANSI audit processes will need to have access to them, a formal location.
- llaakso 15:36, 30 March 2010 (UTC)
- Committee Comments:
- Status: Entered
- From discussion of Online Presence Project, and 2010-01-05_Online_Presence_Call_Minutes
- Correct Section 3.8 instructions on updates to Mission and Charter statement which need to be ratified by the Steering Division instead of the TSC.
- llaakso 15:36, 30 March 2010 (UTC)
- Committee Comments:
- Status: Entered
- Add/update instructions on posting agendas to wiki site for Working Group meetings
- Source: Helen Stevens (helen.stevens@shaw.ca)
- Submitted on: April 1 2010
- Committee Comments:
- Status: Received