PIC:COCHAIRS

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Co-Chair Handbook Template Maintenance Project

Project Information

Insert project description here

The Project Scope Statement status is: approved by PIC 2010-06-10, approved by T3SD 2010-08-16

Project Lead(s)

• Sandy Stuart (sandra.stuart@kp.org)

Project Timeline

• Project Launch: December 2013
• Gather Requirements: Ongoing
• Update Handbook:
• Approval:
• Release/Publication: May 2015 WGM

Project Working Documents

Co-Chair Handbook DRAFT following May 2014 WGM - Last update May 2015

Project Requirements Gathering

Instructions:

To add a requirement for consideration by the committee edit the WIKI directly yourself following the template provided or email the PIC List Service (pic@lists.hl7.org)

Requirement Template:

1. enter requirement
   • Source: enter your name and email address
   • Submitted on: enter the date of your submission
   • Committee Comments: leave blank
   • Status: Entered

Requirements:

1. Add URL for new Work Group White Paper template: http://www.hl7.org/permalink/?WGWhitePaperTemplate
   • Source: Freida Hall
   • Submitted on: 2016-06-14
   • Committee Comments: leave blank
   • Status: Entered
2. Revise last paragraph in 2.12.5 to update revised tab name "Agenda & Minutes". Same update in 2.13.2 Submit WGM Meeting Minutes within Two Weeks
   • Source: Freida Hall
   • Submitted on: 2016-09-18
   • Committee Comments: leave blank
   • Status: Entered
3. Remove 2.13.3 Submit Post-WGM Survey from the handbook since Survey is no longer being conducted.
   • Source: Freida Hall
   • Submitted on: 2016-09-18
   • Committee Comments: leave blank
   • Status: Entered
4. Update this section to remove reference to minutes/agendas in alternate location which implies other than HL7.org or wiki.hl7.org. Agendas and Mintutes must be on an HL7 platform. Some Work Groups use the "Additional Resources" work tab for pointers to additional WG info.
   • Note that meeting minutes must be accessible from the Work Group’s “Minutes” tab whether posted to the Work Group’s page on the HL7 website or to the HL7 wiki. Work Groups posting minutes to a location other than the WG page on the HL7 website should include links under the “Minutes” tab to direct visitors to the appropriate location. Notify the webmaster if you have alternate locations for Conference Call Notices, Documents, Issues/Hot Topics, Meeting Agendas, Meeting minutes, other links, Presentations, Project Documents, or a Wiki page. The posting of minutes is a WG Health Metric
   • Source: Freida Hall
   • Submitted on: 2016-09-20
   • Committee Comments: leave blank
   • Status: Entered
5. Update Project Management Section to add explanation of 'Lite' investigative projects (from 2016-11-7 TSC call discussion). Project Services WG will craft the update.
   • Source: Freida Hall
   • Submitted on: 2016-11-07
   • Committee Comments: leave blank
   • Status: Entered
6. Add explanation of how to upload "members only" data to HL7.org Work Group page. See file http://wiki.hl7.org/index.php?title=File:Making_a_Document_Members_Only_on_HL7.docx
   • Source: Ken McCaslin, TSC Chair email to PIC list, added to wiki by F. Hall
   • Submitted on: 2017-03-03 (email to PIC list)
   • Committee Comments: leave blank
   • Status: Entered
7. Update to change title of template (from 2017-04-03 TSC call discussion). The "Work Group Dissolution Template" title referenced in §2.14.1 and Appendix A is being changed to "Work Group Change Template". Also check the hyperlink to determine if permalink changes.
   • Source: Freida Hall
   • Submitted on: 2017-04-03
   • Committee Comments: leave blank
   • Status: Entered
8. Clarify the Publication Request Template is also used to request a STU Extension
   • Source: Freida Hall
   • Submitted on: 2017-06-29
   • Committee Comments: leave blank
   • Status: Entered
9. Replace section 3.7.4 V2 Substantive Change and 3.7.5 V2 Non-Substantive change with link to document using the same link as that from Resources->Tools and resources ->V2 tools ->Version 2 substantivity guide
   • Source: Tony Julian
   • Submitted on 2017-08-23
   • Committee Comments: leave blank
   • Status: Entered
10. Revise 3.4.2 Review Ballots as discussed 2017-12-11 TSC Meeting. Remove this sentence: "There is no reconciliation of review ballot comments per se". There are explicit requirements to consider comments and to post a reconciliation spreadsheet for all review ballots, thus the statement to be removed is contradictory to statements elsewhere in the handbook, and also in the GOM.
    • Source: Freida Hall
    • Submitted on: 2017-12-11
    • Committee Comments: leave blank
    • Status: Entered
11. Update project management section of Co-chair Handbook with updates approved by Project Services Work Group 2018-07-12 call, posted here: http://www.hl7.org/documentcenter/public/wg/projectServices/Cochair_Handbook_2018_PjtSvcs_Final.docx
    • Source: Freida Hall
    • Submitted on: 2018-07-16
    • Committee Comments: leave blank
    • Status: Entered